June 2, 1998
WORK SESSION-BOARD OF COUNTY COMMISSIONERS
9:00 a.m. - Harris Hall Main Floor
Commissioner Steve Cornacchia presided with Commissioners Ellie Dumdi, Bobby Green,
Sr., and Peter Sorenson, present. Commissioner Cindy Weeldreyer was absent. County
Administrator Bill Van Vactor, County Counsel Teresa Wilson, Assistant County Counsel
Stephen Vorhes, and Recording Secretary C. Daniel Lindstrom were also present.
1. ADJUSTMENTS TO THE AGENDA
Commissioner Green requested that Order 98-6-2-9 be considered earlier in the
agenda to accommodate scheduling difficulties of staff.
2. PUBLIC COMMENTS
Rosemary Busby 1059 Willamette Street, Eugene, stated that she represented the
Lane Community College Business Development Center. She invited commissioners to attend
"Community Connections," a business resource fair, to be held June 5, 1998, at
the Lane County Fair Grounds. She said it was a good opportunity to support development of
small business in the county.
Commissioner Dumdi noted that the fair had been announced at a meeting of the Board of
Commissioners the previous week and that information regarding it was being distributed in
the lobby of the Public Service Building.
Commissioner Cornacchia stated that commissioners would be attending the Association of
Oregon Counties conference on June 5 and would be unable to attend. He suggested that Lane
County be invited to participate in planning for the 1999 event.
Joan Armstead, 4017 East 16th Avenue, Eugene, stated that she participated in
Friends of Glenwood (FOG), an organization created to educate its members about issues
related to annexation. She said that there were many unresolved jurisdictional issues
related to the Glenwood area, that not all necessary facts were available, that conflicts
of interest should be examined, that the environment of the area should be preserved from
development, that housing in the area was affordable and well-kept, and that barriers to
re-financing home loans should be removed. She requested that annexation of the Glenwood
area be postponed until residents are provided complete information and given
opportunities to express their views through a public hearing held in the evening.
3. CHILDREN AND FAMILY SERVICES
a. ORDER 98-6-2-9/In the Matter of Awarding a One Year and One Month Contract to
Birth to Three for Healthy Start Home Visitation Service in East Lane County and to
Siuslaw Community Connection for Healthy Start Assessment and Home Visitation Services in
West Lane County and Delegating Authority to the County administrative Officer to Execute
the Contract, and Reducing Lane County Healthy Start Staff by 1 FTE, Eliminating 1 Vacant
Children and Family Services Director Patricia Rogers stated that the Order was
implementation of a decision to provide Healthy Start program services through local
nonprofit providers. She said funding of the contracts was made possible by program staff
attrition and that the Order allowed reallocation of funds.
In response to a question from Commissioner Green, Ms. Rogers explained that Healthy
Start was funded through a grant from the State of Oregon enhanced with resources from
other flexible state and federal funding streams. She said that no Lane County General
Fund resources were involved.
MOTION: to approve Order 98-6-2-5.
Commissioner Dumdi MOVED, Commissioner Green SECONDED.
Commissioner Sorenson expressed appreciation for the work of the Healthy Start program
and pointed out that funding for the program originated with local tax payers before it
was distributed by state and federal governments.
4. COMMISSIONERS' BUSINESS
a. UPDATE/Facilities Capital Improvements Projects.
Human Resources and Management Services Director David Suchart described progress in
capital improvement projects. He said final bids would be received on the Correctional
Facility project on June 5 and on the Juvenile Justice Center on June 9. He reported that
all previous bids were on time and under budget. He said a major effort would be made to
utilize the summer to complete construction which could be affected by inclement weather.
He stated that contractors were doing good work, but finding difficulty in securing local
laborers. He invited commissioners to visit the projects.
Mr. Suchart reported that there would be a delay until mid-July in completion of the
court's entrance project to ensure the safety of stair lifts. He said that other Public
Service Building projects would include upgrading electrical systems, completion of the
roofing project, and providing improved directional signs. He described a summer program
involving youth employment and a task group of department managers to study capital needs.
In response to questions from Commissioner Green, Mr. Suchart explained that there
would not likely be ample space in the current Skipworth facility to house Health and
Human Services programs, that Elections/Voter Registration services required flexible
space located in proximity to County courts, and that future use of the County Annex
Building was unsettled.
In response to a question from Commissioner Dumdi, Mr. Suchart explained that several
locations were under consideration for relocation of the Veterans' Service Office.
Commissioner Green suggested that discussion of relocation to a surplus County property be
In response to questions from Commissioner Sorenson, Mr. Suchart explained that the
Public Service Building Rock Garden roof project had been postponed until 40 days of
mostly dry weather could be anticipated, and that the possibilities of Federal funding
sources for moving the National Guard Armory were diminishing. County Administrator Bill
Van Vactor added that the Lane County Congressional delegation was continuing to seek
federal funding for a new armory and that $9.5 million of local bonding authority could be
available for such a project.
b. DISCUSSION/FIRST READING and SETTING SECOND READING AND PUBLIC HEARING/Ordinance
No. PA 1117/In the Matter of Amending the West Eugene Wetlands Plan by Adopting New
Policies and Plan Text Establishing Planned Transportation Corridor and Utility Corridor
Wetland Designations, and Adopting a Severability Clause.
City of Eugene Planning Director Jan Childs noted that the Second Reading and Public
Hearing for Ordinance No. PA 1117 was intended for 9:00 a.m. on June 24, not 1:30
p.m. as noted in the agenda of the meeting.
Ms. Childs explained that the proposed amendments were the first part of policy and
text changes to be proposed to the West Eugene Wetlands Plan as directed by policy makers
at an earlier work session. She described comments on the proposed amendments received
from the Eugene Water and Electric Board and Lane County Roads Advisory Committee. She
said Assistant County Counsel Stephen Vorhes had participated in development of the
amendments and that they had been adopted by the Eugene City Council on May 20.
Ms. Childs reviewed wetland transportation and utility corridor issues addressed by the
proposed ordinance. She said they related to maintenance and repair concerns. In response
to comments and questions from commissioners, she discussed the expense and rare plant and
animal concerns related to the amendments.
MOTION: to approve the First Reading of Ordinance No. PA 1117 and set its
Second Reading and Public Hearing for June 24, 1998, at 9:00 a.m.
Commissioner Dumdi MOVED, Commissioner Green seconded
5. EXECUTIVE SESSION
Commissioner Cornacchia determined there was no need for an Executive Session.
6. CONSENT CALENDAR
A. Approval of Minutes: May 26, 1998, Regular Meeting, 9:00 a.m.
B. Assessment and Taxation
1) ORDER 98-6-2-1/In the Matter of Granting Property Tax Exempt Status Pursuant
to ORS 307.475 (Jane L. Riddle).
2) ORDER 98-6-2-2/In the Matter of Granting Property Tax Exempt Status Pursuant
to ORS 307.475 (Zenita Rose).
C. Children and Family Services
1) ORDER 98-6-2-3/In the Matter of Awarding Contracts to Relief Nursery and
Family Relief Nursery for Crisis Nursery Services for Families At-Risk, Western Rivers
Girl Scout Council for School Based Integrated Pregnancy Prevention Program for At-Risk
Girls, and Lane Arts Council for Arts Focused Alternative Learning Activities for Youth in
Rural Lane County, and Delegating Authority to the County Administrator to Execute the
D. District Attorney
1) ORDER 98-6-2-4/In the Matter of Applying for a $70,204 Grant from the Oregon
Department of Justice, to Continue Three 0.5 FTE Victim Advocate Positions in the Victim
E. Management Services
1) ORDER 98-6-2-5/In the Matter of Authorizing the County Administrator to
Execute Lease Renewal Agreements with [A] the State of Oregon (Probation and Parole
Program) [B] Heinz and Susan Selig (WIC Program) [C] Housing Authority and Community
Services Agency (Lane Stabilization and Rehabilitation Program) [D] City of Oakridge
(Willamette Activity Center) [E] Lane County Extension Service.
2) ORDER 98-6-2-6/In the Matter of Authorizing the Sale of Surplus County Owned
Real Property to Betty and Johnny Thomas (Adjacent to 1689 Ardendale Lane, Eugene, Map
F. Public Safety
1) ORDER 98-6-2-7/In the Matter of Authorizing an Intergovernmental Agreement
with Willamette National Forest for Recreational Support/Law Enforcement.
G. Public Works
1) RESOLUTION AND ORDER 98-6-2-8/In the Matter of Acquiring Fee or Other
Interests in Portions of Certain Real Properties for the Reconstruction and Improvement of
Upper Maple Creek Road Bridge.
MOTION: to approve the Consent Calendar of June 2, 1998.
Commissioner Green MOVED, Commissioner Dumdi SECONDED.
7. HEALTH AND HUMAN SERVICES
a. ORDER 98-6-2-10/In the Matter of Establishing a .75 FTE Administrative
Analyst Position in the Department of Health and Human Services for FY 98/99; and
Delegating Authority to the County Administrator to Enter into Intergovernmental
Agreements in Support of the Community Resource Information and Referral Project.
Commissioner Cornacchia determined commissioners had no questions requiring the
presence of Health and Human Services Director Rob Rockstroh.
MOTION: to adopt Order 98-6-2-10.
Commissioner Dumdi MOVED, Commissioner Green SECONDED.
Commissioner Cornacchia declared the meeting to be in recess until 10:20 a.m.
8. PUBLIC WORKS
a. FOURTH READING AND DELIBERATION/Ordinance PA 1105/In the Matter of Amending
the Rural Comprehensive Plan to Redesignate Land from "Agriculture" to
"Rural" and Rezoning that Land from "E-40/Exclusive Farm Use" to
"RR-2/Rural Residential 2", Adopting Exceptions to Statewide Planning Goals 3
and 4; and Adopting Savings and Severability Clauses (file PA 0253-97; Davidson).
Lane County Land Management Divisions Associate Planner Michael Copely referred to
background information discussed at the Third Reading of Ordinance PA 1105 held May
13, 1998. He reminded commissioners of their request for additional information. He stated
that the information had been provided, appropriate time for public comment had been
allowed, and that staff was satisfied that questions related to water availability in the
rezoning application had been resolved. He said staff recommended approval of the
Mr. Vorhes stated that the additional evidence and exception criteria seemed adequate
to proceed, if an appeal of the redesignation was made to the Land Use Board of Appeals.
Mr. Copely added that appropriate state regulatory agency involved had not questioned the
staff recommendation to approve the ordinance.
MOTION: to approve Ordinance No. PA 1105.
Commissioner Green MOVED, Commissioner Dumdi SECONDED.
ROLL CALL VOTE: 4-0.
9. COMMISSIONER'S ANNOUNCEMENTS
Commissioner Dumdi announced that she would be attending the conference of the
Association of Oregon Counties to be held in Bend. She reported on her attendance of
gatherings in Springfield following the shooting incident at Thurston High School.
Commissioner Cornacchia added that he appreciated the sensitivity and reasonableness of
local media in its coverage of the incident.
Commissioner Sorenson reported that he would be attending the meeting of the Human
Services Commission on June 2, that he would be a speaker at the Northwest Household
Hazardous Waste Conference to be held in Portland, that tickets were available for the
Roosevelt Middle School Band concert in which his child would be playing, that his
daughter would be performing in a Zap Dancers recital, that he would seek to attend a
portion of the Association of Oregon County conference, that the Americans Civil Liberties
Union would honor Chuck Dalton and Alan Soporin on June 7, and that a conference on Bus
Rapid Transit systems would be held on June 10.
Commissioner Green said that he would attend the Springfield Community Conversation
meeting scheduled for June 2, postponing his departure for the Association of Oregon
County conference. He said he was concerned that the Joint Meeting of the Board of
Commissioners with the Cottage Grove City Council had been scheduled at a time when the
commissioner representing the area could not attend.
10. COMMISSIONERS' BUSINESS
a. DISCUSSION/Glenwood Jurisdictional Study.
City of Springfield Mayor Bill Morrisette reviewed events and decisions which had led
to the preparation of a study of the feasibility of changing planning and urban service
boundaries to attach the Glenwood area to Springfield instead of the City of Eugene. He
explained that major concerns were to be accurate and provide fair treatment of area
Springfield City Council President Greg Shaver said conventional wisdom was that the
Glenwood area was "Springfield's front door and Eugene's back door." He said
Springfield was seeking to determine the opinions of Glenwood and Springfield residents
regarding the appropriate jurisdictional placement for the area. He said current
information suggested that residents of both areas favored jurisdiction by Springfield and
that switching jurisdiction from Eugene to Springfield would prove revenue neutral for
both cities in the long run. He pointed out that Springfield had a "non-aggressive
annexation policy," suggesting that annexation of currently unincorporated
residential areas would take place over an extended period of time.
Springfield City Manager Mike Kelly stated that the Springfield Planning Commission and
City Council had determined that a jurisdictional change for the Glenwood area would need
to be made in 1998 because it would not likely be able to occur if an increasing number of
new developments are annexed by Eugene, as is currently required. He said that conceptual
approval of a change recommendation would be sought by September 1, a final decision by
January 1, 1999. He said fiscal analysis of a change would be completed in early August
and that Intergovernmental Agreements would be drafted if agreement on the implications of
the analysis is reached by the two cities. He stated that outreach to residents of the
Glenwood area to determine their desires would continue.
Commissioner Cornacchia suggested that a public hearing before a joint meeting of the
Metropolitan Area Elected Officials could be helpful in determining public opinion about
the change in jurisdiction under consideration. He said he did not believe consideration
of the change should continue if Springfield and Eugene could not come to an agreement on
its appropriate fiscal details.
Mr. Shaver stated that an inter-city jurisdictional study group appointed to consider
the matter had not met, but that it was possible for such a group to recommend that an
advisory vote of area residents be held. At a later point in the meeting, Mr. Van Vactor
pointed out that the Lane Code had provisions for such a vote, but that it was not easily
adaptable to a question of planning and urban services jurisdiction.
In response to questions from Commissioner Sorenson, Mr. Shafer explained that
residential and other areas in Glenwood not currently annexed to the City of Eugene would
not be immediately annexed by the City of Springfield, if a jurisdictional change took
place. He said fiscal elements of a decision regarding such a change were minor in
comparison to social issues involved. He also said that he did not believe consensus
regarding such a change among residents and operators of businesses in Glenwood was
likely. He also said it it would be possible to prepare Intergovernmental Agreements to
change the jurisdiction dependent upon an advisory vote taken in the November election.
Commissioner Cornacchia pointed out that votes during general elections were cast only
by residents of an area, eliminating solicitation of opinions from non-resident business
interests. Mr. Kelly said he believed an advisory vote would likely be only one of a
number of factors considered when deciding the jurisdictional issue.
In response to a question from Commissioner Sorenson, Mr. Kelly explained that when
equivalent elements were considered, the tax rates of the cities of Springfield and Eugene
were approximately equal. He said the most noticeable difference between the cities was
their bonded indebtedness.
Commissioner Green said that he favored the proposal to hold a public hearing regarding
the jurisdictional issue before a joint meeting of the Metropolitan Area Elected Officials
as a way to evaluate citizen opinion. He said the City of Eugene should receive full cost
recovery for its investment in Glenwood and that resources in the area could produce
significant development in the future.
Mayor Morrisette said that he believed market forces would drive future development in
the Glenwood area, that affordable housing was an important consideration for those
residing there, and that investment by Springfield in Glenwood would be recouped in the
Commissioner Dumdi said that she also favored the proposal to hold a public hearing
before a joint meeting of the Metropolitan Area Elected Officials. She said she believed
it would be important for all involved to be given ample opportunity to express their
Commissioner Cornacchia said he favored both a public hearing and vote to build a
consensus about a change in jurisdiction for Glenwood. He thanked the representatives from
Springfield for their presentation and requested that they keep the Board of Commissioners
informed of progress.
There being no further business, Commissioner Cornacchia adjourned the meeting at 11:10
C. Daniel Lindstrom, Recording Secretary
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