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May 12, 1998
WORK SESSION - BOARD OF COUNTY COMMISSIONERS
9:00 a.m. - Harris Hall Main Floor

Commissioner Steve Cornacchia presided with Commissioners Ellie Dumdi, Bobby Green, Sr., and Peter Sorenson present. Commissioner Cindy Weeldreyer was absent. County Administrator Bill Van Vactor, County Counsel Teresa Wilson, and Recording Secretary C. Daniel Lindstrom were also present.

1. ADJUSTMENTS TO THE AGENDA

Commissioner Cornacchia determined that no adjustments to the agenda were required.

2. PUBLIC COMMENTS

Commissioner Cornacchia determined that there was no one present wishing to address the board.

3. COMMISSIONERS ANNOUNCEMENTS

Held later in the meeting.

4. EXECUTIVE SESSION

Commissioner Cornacchia noted that Executive Sessions of the meeting would be held in the Commissioners' Conference Room following the adjournment of the morning public session and at 3:30 p.m.

5. PUBLIC WORKS

a. PUBLIC HEARING AND ORDER 98-5-12-1/In the Matter of Adopting the Public Works Five-Year Capital Improvement Program FY 98/99-FY 02/03.

Lane County Engineer Oliver Snowden described the process by which the Public Works Five-Year Capital Improvement Program (CIP) was developed and approved. He said the board was being asked to adopt a Board Order approving the CIP as recommended by the Roads Advisory Committee.

Mr. Snowden explained the revenue sources and use of the County Road Fund for operations, maintenance and preservation activities and for capital improvement projects. He described projected road fund revenue and expenses, noting that a deficit was anticipated by the year 2002.

Mr. Snowden reviewed categories of programmed CIP expenditures, as provided in a document entitled "'99/'03 Capital Improvement Program--Lane County Oregon" distributed with the agenda of the meeting. He described and answered questions about individual General Construction projects, noting especially differences between the current proposal and the CIP of previous years.

Commissioner Green noted that the Westfir Covered Bridge project was not included in the CIP, as requested by Commissioner Weeldreyer in her memorandum to the Roads Advisory Committee dated February 25, 1998, distributed with the agenda of the meeting. He suggested that funding for the project be sought from Lane County transient room taxes.

Commissioner Cornacchia asked how the Westfir Covered Bridge project differed from the Forest Glen Boat Ramp project also requested to be included in the CIP by Commissioner Weeldreyer in her memorandum. Mr. Snowden replied that the bridge project was located some distance from a highway, but was a similar project.

Commissioner Cornacchia requested that consideration of how West Eugene Wetlands policy impacted the West 18th Avenue project be scheduled for a later meeting.

Commissioner Cornacchia requested that staff provide analysis of the comparative value of the Beaver Street Extension project and a previously considered Delta Bridge project. Mr. Snowden stated that the issues involved were in the purview of Lane Council of Governments and that he would seek their input in responding to the request.

Commissioner Cornacchia recommended that the Coburg Road project be coordinated with development of a 4J School District football stadium under consideration in the area.

Commissioner Green requested that a report on the design and progress on the Ferry Street Bridge project be included on the agenda of a future meeting of the Board of Commissioners.

In response to a question from Commissioner Sorenson, Mr. Snowden explained that the draw down of Road Fund reserve funds was caused by the number of large projects included in the CIP and by the lack of transportation revenue legislation in the most recent session of the State Legislature. He said projected revenue did not assume any change in currently available resources. He explained that the board would need to set policy regarding the prudent person reserves to be maintained. Commissioner Green added that a clear understanding of State intentions would be needed before such a policy was considered. Commissioner Dumdi also added that issues related to the decoupling of Federal contributions to counties with timber reserves would also need to be considered.

In response other questions from Commissioner Sorenson, Mr. Snowden explained that no County road signal or bridge faced computer year 2000 issues and that Service Development Charges were an unlikely revenue source for the County because significant development only took place within cities.

Commissioner Cornacchia opened the public hearing.

Phillis Miller, 83 South 57th Street, Springfield, stated that she was a member of the stakeholder advisory committee for the Jasper Road Extension project. She described issues related to traffic load studies completed in connection with the project. She reported on a utility-related problem created by the project and how it had been resolved. She expressed appreciation for the public involvement process in the project and explained that faulty communication had created citizen misunderstandings. She expressed appreciation for the work of the Public Works Department.

Commissioner Cornacchia determined there was no one else present wishing to testify and closed the public hearing.

MOTION: to approve Order 98-5-12-1, with the understanding that issues identified by commissioners would be considered at future meetings.

Commissioner Green MOVED, Commissioner Dumdi SECONDED.

Commissioner Sorenson stated that he was concerned that the draw down in Road Fund reserves could affect the ability of the County to provide adequate operation, maintenance, and preservation service for roads.

VOTE: 4-0.

b. ORDER 98-5-12-2/In the Matter of Authorizing the County Administrator to Execute New County/City Partnership Agreements with Each City in Lane County.

Public Works Director John Goodson reviewed the background and analysis of the recommendation that the board authorize execution of new County/City Roads Partnership Agreements with each city in Lane County. He pointed out how the new agreements were different from those previously in effect.

MOTION: to approve Order 98-5-12-2.

Commissioner Green MOVED, Commissioner Dumdi SECONDED.

In response to a question from Commissioner Sorenson, Mr. Goodson explained the Urban Transition Road agreements were developed. He described the public involvement process using the Finance and Audit Committee.

VOTE: 4-0.

3. COMMISSIONERS' ANNOUNCEMENTS

Commissioner Sorenson described the Natural Step Program which integrates business practices with ecological concerns. He announced that a workshop would be held at Lane Community College on May 15, that openings were available, and stated that he would attend.

Commissioner Sorenson announced that an AIDS River Walk would be held on May 16.

Commissioner Sorenson announced that a Wayne Morse Park Historic Park program would be held at 1:00 p.m. on May 17.

Commissioner Sorenson announced that he and Commissioner Weeldreyer would attend a State sponsored meeting on the computer year 2000 problem on May 20.

Commissioner Dumdi announced that the annual Florence Rhododendron Festival would be held May 16-17.

Commissioner Dumdi announced that a Junction City Pet Parade would be held May 6.

Commissioner Dumdi announced that a ribbon cutting ceremony for the Florence Industrial Park would be held at 1:00 p.m. on May 15.

6. REVIEW ASSIGNMENTS

None.

7. EMERGENCY BUSINESS

County Administrator Bill Van Vactor stated that he had been informed that an error had occurred in the adoption of a Board Order in the Consent Calendar on April 22, 1998. He said Order 98-4-22-7/In the Matter of Transferring Funds From the Operational Contingency to Materials and Services Within General Expense Within the Self Insurance Fund in Order to Pay Workers' Compensation Attorney Costs had not included authorization for the County Administrator to approve the transfer.

MOTION: To amend Order 98-4-22-7 to delegate authority to the County Administrator to approve the transfer.

Commissioner Green MOVED, Commissioner Dumdi SECONDED.

VOTE: 4-0

Mr. Van Vactor announced that he would be attending a government technology conference in Salem May 13-15 and that David Garnick would be acting as County Administrator pro tem.


Commissioner Cornacchia adjourned the meeting at 10:30 a.m. and announced that the Executive Session would begin at 11:00 a.m.

C. Daniel Lindstrom, Recording Secretary

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