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May 27, 1998

REGULAR MEETING BOARD OF COMMISSIONERS

Harris Hall Main Floor - Following HACSA

Commissioner Steve Cornacchia presided with Commissioners Ellie Dumdi, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer. County Administrator Bill Van Vactor, County Counsel Teresa Wilson, and Recording Secretary C. Daniel Lindstrom were also present.

1. ADJUSTMENTS TO THE AGENDA

Commissioner Cornacchia noted that Item 8. b. (Discussion of Selection of the McKenzie/Mohawk Sheriff's Law Enforcement District Budget Committee) would not be considered since the voters had rejected creation of the district on May 19.

2. PUBLIC COMMENTS

Commissioner Cornacchia determined that there was no one present wishing to address the Board.

3. PUBLIC HEARINGS

a. PUBLIC HEARING AND ORDER 98-5-27-1/In the Matter of Adopting the FY 1997-98 Supplemental Budget #3, Making and Transferring Appropriations.

Senior Budget Analyst David Garnick reviewed the purpose of Order 98-5-27-1. He described the requirements of Oregon's local budget law as they related to the Supplemental Budget proposal. He explained that changes to Fund 21 were affected by a request from auditors which involved transfer of funds to the Fair Board for purchase of bonds. He stated corrected versions of the ordinance would be provided.

In response to a question from Commissioner Sorenson, Mr. Garnick explained that Oregon's local budget law required that advertisement of supplemental budgets be published in The Register-Guard and that a public hearing before the Budget Committee was required if at least ten interested taxpayers made a written request to do so. He said the notification requirements had been fulfilled and that no requests for a hearing before the Budget Committee had been received.

Commissioner Cornacchia opened the public hearing.

Commissioner Cornacchia determined there was no one present wishing to testify and closed the public hearing

MOTION: to approve Order 98-5-27-1, as amended.

Commissioner Dumdi MOVED, Commissioner Green SECONDED.

VOTE: 4-0, Commissioner Weeldreyer having not yet joined the meeting.

4. COMMISSIONERS' BUSINESS

a. UPDATE/OSU Extension Service

Oregon State University Extension Service Extension Agent Janet Calvert reported that the Extension Service would be changing its forestry program with temporary fill-in personnel. She said that the service was participating in a work group formed to develop proposals for youth programming following the shooting incident at Thurston High School in Springfield. She said that a list of referral resources for troubled youth was being prepared for leaders of 4-H leaders.

Commissioner Dumdi reported that the most recent meeting of the Fair Board had determined to remove a video game from the Ice Arena and store it at the Extension Service because of its violent nature.

Oregon State University Extension Service 4-H Youth Development Agent Janet Nagele described recent developments in youth community clubs, Fair, school enrichment programs, and camping programs.

Commissioner Weeldreyer joined the meeting at 9:15 a.m.

b. REPORT BACK/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Ronald F. Baldwin.

Lane County Property Management Officer Jeff Turk reminded commissioners of concerns raised by a citizen at the May 13 meeting regarding sale of property to Ronald F. Baldwin. He explained that notice of the proposed sale had been provided to all adjoining property owners, including those with contracts for sale, based on information available through taxation records. He also explained that there was substantial private property between the northern end of the property proposed for sale and Brice Creek and between the southern end of the property and a public road. He said the property did not meet Lane County criteria for a public road and that the Public Works Department was not included to create new roads.

In response to a question from Commissioner Cornacchia, Mr. Turk explained that it was hoped Mr. Baldwin would voluntarily provide legal access for adjoining property owners and that the County would only include such a provision in its lease transferring the property if an amicable agreement was not reached before the transfer.

MOTION: to approve Order 98-5-13-10.

Commissioner Green MOVED, Commissioner Dumdi SECONDED.

Commissioner Green expressed appreciation that the Board of Commissioners was willing to slow down a routine process to accommodate the concerns of a citizen and the efforts of Mr. Turk to keep Lane County out of complicated deed restriction issues.

VOTE: 5-0.

5. CONSENT CALENDAR

A. Approval of Minutes: March 18, 1998, Regular Meeting, following HACSA
April 1, 1998, Regular Meeting, 9:00 a.m.
April 8, 1998, Regular Meeting, following HACSA
April 22, 1998, Regular Meeting, 9:00 a.m.
April 22, 1998, Regular Meeting, 1:30 p.m.
May 6, 1998, Regular Meeting, following Board of Health

B. County Counsel

1) ORDER 98-5-27-2/In the Matter of Approving an Amendment to an Agreement with Northland Risk Management Services for Claims Adjusting Services.

C. Health and Human Services

1) ORDER 98-5-27-3/In the Matter of Accepting Two Intergovernmental Agreements to Provide Public Health Services; and Authorizing the County Administrator to Sign the Documents (SCF Funded Nurses).

2) ORDER 98-5-27-4/In the Matter of Appropriating an Additional $21,272 in Revenue and Expenditures in Fund 86 for Individuals with Developmental Disabilities (PAAF #24 to the 1997-99 Intergovernmental Agreement 20-001).

3) ORDER 98-5-27-5/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $695 for PAAF #025; and Delegating Authority for the County Administrator to Sign PAAF #025, PAAF #026, and a Contract Amendment.

4) ORDER 98-5-27-6/In the Matter of Awarding the Agreement for New Opportunities Family Support Workers to Services to Children and Families; and Delegating Authority to the County Administrator to Sign the Agreement.

5) ORDER 98-5-27-7/In the Matter of Appropriating an Additional $2,865 in Revenues and Expenses in Fund 86 for Family Planning in the Department of Health and Human Services.

D. Management Services

1) ORDER 98-5-27-8/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Robert L. and Janice H. Brown (Portion of Map # 18-03-07-42-02800, Adjacent to 215 Frederick Court, Eugene).

2) ORDER 98-5-27-9/In the Matter of Authorizing the County Administrator to Execute an Option to Purchase Agreement with PJ Coburg, LLC for the Sale of County Owned Real Property Identified as Map No. 16-03-28-00-01000 (West of 35529 Van Duyn Road, Coburg).

E. Public Works

1) ORDER 98-5-27-10/In the Matter of Awarding a Three Year Requirements Contract to Miles Oil Co., Inc. for the Purchase of Fuel and Fueling Services - Florence, Oregon, Contract No. RFP 97/98 FS-02.

2) ORDER 98-5-27-11/In the Matter of Awarding a Contract to Egge Sand & Gravel, LLC for Oil Rock Production - Various Stockpile Sites, Contract No. 97/98-20.

3) ORDER 98-5-27-12/In the Matter of Awarding a Contract to Edman Corporation d.b.a. Schnitzer Steel for Scrap Metal Recycling Services, Contract No. WM 97/98-18.

F. Youth Services
1) ORDER 98-5-27-13/In the Matter of Approving an Intergovernmental Agreement with the City of Eugene for Trail and Park Maintenance by the Department of Youth Services Community Service Program and Delegating to the County Administrator Authority to Execute the Agreement.

2) ORDER 98-5-27-14/In the Matter of Extending the Contract with Looking Glass Family Services, Inc. for Operation of the Pathways Adolescent Drug and Alcohol Treatment Program, Extending the Land Lease for Pathways, and Delegating to the County Administrator Authority to Execute the Contract and Lease.

MOTION: to approve the Consent Calendar for May 27, 1998.

Commissioner Dumdi MOVED, Commissioner Green SECONDED.

VOTE: 5-0.

6. PUBLIC SAFETY

a. ORDER 98-5-27-15/In the Matter of Removing Exceptions to Placing Inmates at the Forest Work Camp.

Lane County Sheriff Jan Clements distributed copies of a letter dated May 25, 1998, from Lane County Public Safety Coordinating Council Principal Planner Myra Wall in which she reports discussions with American Jail Association and National Institution of Corrections personnel regarding classification procedures for persons incarcerated in a county jail. The letter stated that the officials agreed that corrections professionals have the training and tools necessary to make the best decisions about offender populations. (See material on file.)

Mr. Clements distributed copies of Lane Board of County Commissioners Order Number 88-7-12-3 regarding policies for establishing Forest Work Camp. He explained that the proposed change would eliminate Item C "Work Camp Inmate Selection."

Mr. Clements corrected information included in the Board Agenda Cover Memorandum to indicate that funding to operate the Forest Work Camp was available to June 30, 1999.

Mr. Clements reviewed discussions of the proposed criteria change with commissioners and residents in the area of the camp.

Lane County Sheriff Captain John Clague observed that there were appropriate reasons for adopting the criteria for placing inmates at the Forest Work Camp when the order distributed by Mr. Clements was first adopted in 1988, but that the good record of the operation of the camp and Community Corrections Center was indication changes could be made. He explained the need to maximize the efficient use of available space during construction at the main jail and in the future.

Commissioner Dumdi said that she had been present at the community meeting held in the area of the Forest Work Camp and had heard concerns about changing the criteria. She said explanations by the Sheriff and a promise of improved communications between the camp and area residents had reduced anxieties.

Commissioner Weeldreyer said that she had also been present at the community meeting and there was lack of trust between the residents and Lane County. She said explanations and plans for improved communications were helpful.

In response to a question from Commissioner Green, Commissioner Cornacchia explained that the number of persons released from the jail on the Federal Court required matrix system was a factor of more than capacity. He said arrest practices of police agencies, prosecution rates of the District Attorney, and the level of criminal activity were also involved.

In response to a question from Commissioner Sorenson, Mr. Clements explained that removing inmate selection criteria would not eliminate discretion for more restrictive placement of prisoners at the Forest Work Camp.

Commissioner Cornacchia recommended that periodic reports regarding the Forest Work Camp be made to the Board. He suggested that communication with area residents was important, especially establishment of "phone trees" for use in the event of an inmate "walkaway."

Commissioner Dumdi recommended that annual community meetings of residents in the area of the camp would be positive.

Commissioner Cornacchia suggested that Board reports regarding the camp be made every six months and that the first be made four months after completion of the 60 bed expansion of the camp.

Commissioner Green said that he supported the suggestions. He asked why January was the most frequent month in which walkaways happened at the camp. Mr. Clague suggested that the inclement weather of January made it unlikely that a walkaway would succeed, but post-holiday loneliness of inmates was the most probable reason.

Commissioner Weeldreyer suggested that "testimonials" from inmates on the value of the forest Work Camp in rehabilitation be included in reports to the Board and community.

Commissioner Dumdi suggested that recognition of the Forest Work Camp program be sought from the National Association of Counties.

MOTION: to approve Order 98-5-27-15.

Commissioner Green MOVED, Commissioner Dumdi SECONDED.

Commissioner Cornacchia read Order 98-5-27-15.

VOTE: 5-0.

Mr. Clague provided a review of the progress of construction at the County Jail.

Mr. Clements said that he appreciated the suggestions of the commissioners regarding the Forest Work Camp. He reported that the Oregon Department of Corrections had determined to not create a work camp at Oakridge, but to use a minimum security facility planned for the Junction City area. He said he was concerned that its location near the Lane County Forest Work Camp might create competition for inmate contracts, affecting its ability to be cost effective.

Commissioner Weeldreyer commended the Sheriff's Office for its work in connection with the Thurston High School shooting incident. She said representation of the Sheriff on national media was laudatory.

7. EMERGENCY BUSINESS

a. ORDER 98-5-27-16/In the Matter of Amending the Public Works FY 97/98-FY 01/02 Five Year Capital Improvement Program and the List of Public Improvement Projects for the Lane County FY 97/98 Budget to Add Lane County Fairgrounds Landscaping.

MOTION: to adopt Order 98-5-27-16.

Commissioner Dumdi MOVED, Commissioner Green SECONDED.

VOTE: 5-0.

b. ORDER 98-5-27-17/In the Mater of Amending Board Order No. 98-5-13-12 to Add River Road Structures Mile Post 4.02 to Public Improvement Projects FY 98/99, and Delegating Authority to the County Administrator to Execute Contracts to Implement Public Works Projects Covered by the Five-Year Capital Improvement Program PY 98/99-FY 02/03.

MOTION: to adopt Order 98-5-27-17.

Commissioner Green MOVED, Commissioner Dumdi SECONDED.

VOTE: 5-0.

8. COMMISSIONERS' ANNOUNCEMENTS

Commissioner Green reported that the Governor's Juvenile Crime Report which he had helped prepare would be presented at the annual conference of the Association of Oregon Counties to be held in Bend June 3-5, 1998. He said he would provide backup information to the commissioners in advance.

Commissioner Cornacchia determined that he and Commissioners Dumdi, Green, and Weeldreyer would be attending all or portions of the conference.

Commissioner Dumdi reported that she would provide information regarding a Lane Community College Business Resources Forum to be held in June. Commissioner Cornacchia determined there was consensus to express Board of Commissioners support for the event.

Commissioner Dumdi commended public and private agencies for their cooperation and mutual support in responding to the shooting incident at Thurston High School.

Commissioner Weeldreyer said she was delighted with the results of the recent election which had given her a second term as a Lane County Commissioner. She commented on the emotional turmoil of the election and shooting incident at Thurston High School. She expressed appreciation to her mentors at Lane Community College.

Commissioner Weeldreyer reported that she had participated in planning for the Association of Oregon Counties conference in Bend. She described a planned workshop on training to lobby State Legislators. Commissioner Cornacchia recommended that any suggestion that funds distributed by the State Legislature belonged to the State be avoided.

Commissioner Weeldreyer reported that she would attend a meeting of the State Information Resources Council the day before the Association of Oregon Counties conference.

Commissioner Weeldreyer explained that her tardiness at a recent meeting of the board had resulted from her work with youth in Cottage Grove in the aftermath of the shooting incident at Thurston High School.

Commissioner Sorenson reported that he had attended a Lane Community College Women's Program workshop on May 19, a meeting of the State Year 2000 committee on May 20, and that he would participate in a Rally at the Eugene Federal Building on May 28.

Commissioner Sorenson determined that the board would meet with the Cottage Grove City Council on June 1 at 6:30 p.m..

Commissioner Sorenson congratulated Commissioner Weeldreyer on her re-election and said he looked forward to working with her during her next term.

Commissioner Cornacchia announced that there would be a community meeting held before elected officials from Springfield on June 2. He said the purpose of the meeting was to hear thoughts, suggestions, and ideas on how to move on from the tragedy at Thurston High School.

9. EXECUTIVE SESSION

Commissioner Cornacchia announced that an Executive Session of the meeting would be held at 10:30 a.m. following the conclusion of the meeting of the Metropolitan Wastewater Service District.

Commissioner Cornacchia recessed the meeting at 10:10 a.m.

C. Daniel Lindstrom, Recording Secretary

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