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October 7, 1998
Harris Hall Main Floor, following HACSA


Commissioner Ellie Dumdi presided with Commissioner Bobby Green, Sr. and Peter Sorenson present. Steve Cornacchia and Cindy Weeldreyer were excused. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Doug Richards, 23567 Suttle Rd., Veneta, OR, stated on behalf of the Long Tom Watershed Council, that he is asking the Board to approve the council because of its issues from habitat and restoration to conservation.

Susan Payne, 90368 Baker Rd., Elmira, OR, said she had been on the steering committee and for the last 10 years she has lived along the Long Tom Watershed. She said the committee encompasses a cross-section of the community. She added that a lot has taken place over the past year, and there has been hope and enthusiasm in everyone working on the process together.

Lonnie McCulloch, 1415 S. Bertelson, Eugene, said over the past year the group went from idea to function to organization. She said each watershed is unique and creates challenges. She requested the Board to adopt a formal recognition of the Long Tom Watershed.

Cindy Thieman, 2925 Ferry St., Eugene, stated she has been a volunteer with the council for two years. She added she is a biologist and there is potential to improve the watershed and habitat. She urged the Board to recognize the council.

Jim Bruvold, 25661 Tidball Lane, Veneta, said he has been with the organization for a year and a half. He said the council has accomplished what it set out to do and there was an effort made by everyone. He said he hopes the Board approves the council.

Adam Novick, 3715 Donald stated there are 257 acres of timber land in the Long Tom Watershed. He added there is land for forestry, wildlife and fish in the stream. He said there are threats of hazardous waste. He said he hopes the Board will approve the council so they will be able to address the concerns.

Tom Hutton, 92194 Purkerson, Junction City, said he was in support of the recognition of the council. He added he was a newcomer, only being involved for eight months. He said he was apprehensive at first, but there was definite progress made in the eight months that he has been on the committee. He said it was a great educational opportunity for everyone to come together and help improve the watershed without government of any form. He encouraged the Board to adopt the recognition of the charter.




a. UPDATE/Facilities Capital Improvements Projects (No Material).

David Suchart, Management Services, reported that all projects are on budget and on time. He added the jail is a little behind. He said they are trying to enclose it for the winter months. He said the public service building is now sealed up for the winter.

He said the lifts are not ready yet and the schedule is the same for the front door.

b. PRESENTATION/REPORT/Marketing Lane County-CVALCO FY 98 Annual Report.

Kari Westlund, CVALCO, introduced the New Director of Convention, Sales and Marketing, Bill Connerly; Chair, John Erickson; Executive Committee, CVALCO Board, Betty Olson; Betty Schmidt, Director of Finance and Administrator.

She gave a report and passed out copies of the supplement for the CVALCO 98 Annual Report (copy in file).

She added that CVALCO would like to see stronger growth by way of hotel occupancy, but there is a cycle of mitigating negative market circumstances. She added United Airlines officials will be in town on October 19, (a luncheon at the Hilton at 11:45 a.m.) to hear what their commitment is to Eugene and what the future holds. She said the first quarter of this year has been positive convention sales. She said they are close to 11,000 room nights booked, compared to 5,900 last year. She added they hit major successes in the last week, and they teamed up with the Fair Grounds for the Mid-Winter Square Dance Festival (a four year contract). She said it takes place in January and is a significant generator of rooms for the hotels that line Franklin Avenue and smaller motels. She said it is a minimum of 10,000 room nights over the time frame. She also said they got the World Service Council Group that is an international group of 900 people. (The parent of Active 20/30 Club). She said the high speed rail Cascadia Project Conference will be here next Spring. She said they are co-funding a market analysis with the Fair Grounds with room tax money. She said their website is in the running for national awards. She said the Visitor Guide is underway. She added they will be going into the Seattle consumer market and do targeted advertising, pulling Amtrak and Horizon Air Lines together on packaging, during the winter months. She also said they are working on digitizing a combined photo file with Chambers Production Company and the Eugene Chamber. She added it will be leading technology in terms of visuals to attract film, video and other kinds of business into the area. She said she spoke with Bill Van Vactor and they talked about bringing a joint meeting together, (similar to what has been done with the Fair Grounds) so there can be policy level and performance measure discussions.

Green stated he wanted the Board to give Van Vactor direction to set a joint meeting, before the end of the year with the current Board of Commissioners. He added the Board can give specific direction in terms of how the they can offer to help impact the numbers for growth. He thanked Kari Westlund for providing the presentation and added she provided the information that he has been asking for. He said with regard to the airport, there are major challenges and he offered the Board's help with any ideas that would make it better. He asked Westlund if any other counties took the lead to retain airlines at their airports and wondered if the Board could take any approach to help solidify the airlines staying in Eugene.

Westlund stated in terms of convention marketing, the airport is the number one challenge on a regional and national level. She added the resolution that the Board had passed on air service was forwarded to Senator Ron Wyden and Congressman De Fazio. She said they used the resolution and other input from other communities and it has made a significant difference in terms of major airline alliances on a national basis. She said the airport has become more sophisticated in how it does its analysis when it makes a presentation to a new airline. She said they have been aggressive in making presentations. She added they are hopeful there will be some additional service in the next year.

Sorenson thanked CVALCO for the excellent report. He stated the rail conference coming up is very important. He said with regard to air service, there is a contract with a firm in Washington, D.C. to help Lane County advance the interests of its citizens. He said this issue has never been placed on the joint City of Eugene, City of Springfield, Lane County, Lane Community College, University of Oregon, and Lane Transit District's agenda. He suggested changing the whole structure of who owns and runs the airport because it is a responsibility that is larger than the City of Eugene.

Westlund reported that Mike Boggs, Eugene Airport, went as far as Corvallis to get letters of corporate support for San Jose service. She said the airport management realizes it is a regional facility in terms of who is using it. She added for rail, the number per session is $14 million, which includes a package that would get a second train between Eugene and Portland and maintain the current service. She said she will be forwarding information on the rail package that is being presented to the legislature this year.


a. RESOLUTION 98-10-7-1/In the Matter of Proclaiming October 1998 as Breast Cancer Awareness Month.

Pat Dames, Program Coordinator, gave a brief report about breast cancer. She said from July 1, 1997 to June 30, 1998, 1200 women were screened in Lane County. She added the original goal was 400. She said that Lane County is the leader in the state for their breast and cervical cancer program. She also read into the record comments received from women who received services through the Lane County Breast and Cervical Cancer program.

Dumdi read the resolution into the record.

MOTION to approve RESOLUTION 98-10-7-1.

Green MOVED, Sorenson SECONDED.

VOTE: 3-0.

Health and Human Services:

b. RESOLUTION AND ORDER 98-10-7-2/In the Matter of Establishing a 1.0 FTE Administrative Analyst Position and Increasing an Office Assistant 2 (OA2) Position #4668-0 From .5 FTE to 1.0 FTE in the Department of Health and Human Services with Funds Being Transferred from 04-27-86-61910-700 (Agency Payments).

Rob Rockstroh, Health and Human Services, reported the order involves a shift in positions. He said one is an analytical function and the other is a clerical support position for Lane Care, the managed care entity for Mental Health Services. He added there is no impact on the general fund.

MOTION: to approve RESOLUTION and ORDER 98-10-7-2.

Green MOVED, Sorenson SECONDED.

VOTE: 3-0.

6. EXECUTIVE SESSION as per ORS 192.660



a. Announcements

Van Vactor lauded Geraldine Smith of Management Services. He said she noticed in Blue Cross' policy that they pay for flu shots and found out they will pay for all Lane County employees' flu shots. He really appreciated her effort.

b. ORDER 98-10-7-3/In the Matter of Official Recognition of the Long Tom Watershed Council.

Stephanie Schulz, Rural Economic Development Coordinator, stated that the committee was present. She said she recommends adoption and approval of the order. She introduced Dana Erickson, who is the coordinator that has staffed the council.

Dana Erickson, Coordinator, Long Tom Watershed Council, reported it has been eight months since she had previously come to the Board. She said at that time she was contracted to help a group of citizens form a watershed council to serve the entire Long Tom Watershed area. She said the comments made today illustrated how far that group has come. She added there is a membership list of 450 people, including substantial participation from all sectors of the community. She said the regular council meetings are well attended, with no less that 30 people and up to 70. She said their first annual meeting and celebration was held last Tuesday and 80 people were present. She said it was sponsored by local businesses from across the watershed and the new steering committee was welcomed. She added the council serves to improve water quality and watershed condition in the Long Tom River basin through education, coordination, consultation and cooperation. She said the council will provide opportunities for people who live, work, play, drive or are affected by the Long Tom Watershed. She said they will cooperate in promoting the health of the watershed and communicating the social and economic benefits to the entire community. She said the overriding question, "Is can the people of Oregon work together locally and voluntarily to improve watershed conditions in advance of regulations." She they are asking the Board for their formal approval in their endeavors to serve the entire Long Tom Watershed area.

Dumdi read into the record that another comment about the Watershed that was received.

MOTION: to approve ORDER 98-10-7-4.

Sorenson MOVED, Green SECONDED.

Sorenson thanked everyone that was involved in the council. He said it is a testament to individual and collective leadership in light of the challenge that was presented to them.

Green echoed Sorenson's comments.

Dumdi stated that she sees this as a mark of success because a broad based group was created. She was pleased to see such broad representation throughout the watershed. She said she was sorry she couldn't attend the celebration last week, but had to attend a Board meeting in Westfir and Oakridge. She congratulated them on a job well done and wished them continued good efforts.

VOTE: 3-0.

c. PUBLIC HEARING AND ORDER 98-10-7-4/In the Matter of Adopting the FY 1998-99 Supplemental Budget #2, Making, Increasing and Transferring Appropriations.

Tanya Heaton, Budget Analyst, reported there are a few items on the second supplemental budget. She said Public Works and Land Management has an item of $10,633. She said they want to transfer money from their operational contingency to personnel and services. She said District Attorney is receiving money for the Family Law division for temporary help. She said Children and Families is appropriating the cash carryover from last year to this year, so they can pay the last quarter's contracts. She said County Counsel includes .06 FTE which will be the reclassification of Attorney 1 to Attorney 2. She said there is $1 million for cash carryover for the closure of Serial Levy Fund 18, putting that into general expense and carryover for the PeaceHealth contract. She said the last item is for Youth Services, $3,000 for a parking contract with the University of Oregon.

Commissioner Dumdi opened the Public Hearing. With no one signed up to speak, she closed the Public Hearing.

MOTION: to approve ORDER 98-10-7-4.

Green MOVED, Sorenson SECONDED.

VOTE: 3-0.


a. ORDER 98-10-7-5/In the Matter of Approving Lane County's Membership in the Pollution Prevention Coalition (P2C) by Authorizing the County Administrator to Sign a Memorandum of Understanding.

Tanya Baker, Waste Management, stated she is asking the Board's approval of Lane County's membership in the Lane Area Pollution Prevention Collation (P2C). She added she is requesting authorization from the County Administrator to sign a Memorandum of Understanding between the Pollution Prevention Coalition members. She said the agencies that have put their efforts into the memorandum include Lane County, the Cities of Eugene and Springfield, EWEB, SUB, the Department of Environmental Quality and Lane County Waste Management. She said they have been meeting monthly since May, 1997 on an informal basis to discuss and share ideas about pollution prevention. She said they want to formalize their group with a Memorandum of Understanding. She said the need for funds sparked the formalization of the group. She said they developed an informational kiosk that would provide pollution prevention information at strategic points in the community. She said development and maintenance of the kiosks is not free. She said the DEQ identified available grant money that would adequately cover the cost of the kiosk project. She said the money is from the Environmental Protection Agency's pollution prevention incentives for states program. She said it is a requirement that the DEQ team up with local government and provide evidence of the formalized partnerships prior to disbursing grant money. She said the Memorandum of Understanding will provide the necessary formalized partnership to receive the grant money. She said it is their hope that formalizing this coalition will establish the base from which successful pollution prevention programs can grow.

Dumdi questioned the costs to Lane County.

Baker responded that at this point there would be no costs. She said they are forming the group to access grant money.

MOTION: to approve ORDER 98-10-7-5.

Sorenson MOVED, Green SECONDED.

Dumdi stated she used to serve on LRAPA's board and one thing they talked about but never went ahead with was a car emission testing program. She said pollution comes into our area and it is something she would like to see in the future.

VOTE: 3-0.


A. Approval of Minutes: September 16, 1998, 9:00 a.m., Regular Meeting
September 16, 1998, 1:30 p.m., Regular Meeting
September 16, 1998, 7:30 p.m., Elected Officials Meeting

B. Assessment and Taxation

1) ORDER 98-10-7-6/In the Matter of Refunds to Joseph F. Romania, T.E. & David E. Carmichael, Attorney and Greater Oregon Properties & David E. Carmichael, Attorney.

C. Management Services

1) ORDER 98-10-7-7/In the Matter of Award of Bid LCP 98/99-01 for Ballot Ink Jetting, Inserting, and Mail Services.

D. Public Works

1) ORDER 98-10-7-8/In the Matter of Awarding a Contract to Babb Construction in the Amount of $189,194 for Construction of the Short Mountain Landfill Phase III Access Road and Initial Tipping Deck and Authorizing the County Administrator to Execute the Contract (WM 98/99-5).

MOTION: to approve the Consent Calendar.

Green MOVED, Sorenson SECONDED.

VOTE: 3-0.


a. ORDER 98-10-7-9/In the Matter of Amending the Classification and Salary Range for the Mail Clerk.

Suchart stated that it is a reclassification of a position.

MOTION: to approve ORDER  98-10-7-9.

Sorenson MOVED, Green SECONDED.

VOTE: 3-0.


a. RESOLUTION AND ORDER 98-10-7-10/In the Matter of Accepting a Residential Substance Abuse Treatment Grant for $285,361, Appropriating Funds in the Sheriff's Office (05), Creating One Office Assistant and Five Mental Health Specialist Positions, and Delegating Authority to the County Administrator to Execute Grant Documents and an Intergovernmental Agreement With Lane Council of Governments for $30,000.

Paul Sachet, Adult Corrections, reported that this grant is a commitment to the goals to reduce substance abuse by high risk offenders, and provide linkages to the community based services in the jail and community corrections center setting. He said the governor wrote in the grant "This award places the Lane County Jail Intensive Treatment Program in the forefront of Oregon's efforts to fight substance abuse and violent crime. I look forward to hearing your accomplishments."

Van Vactor questioned (with the addition of the six positions), how long term the grant is. He added that when the grant money goes away, so do the positions.

Sachet stated the funding is for 12 months, from October to October. He said the history for these particular funds is to continue for an approximate three to four year period of time, but the assurance is for one year. He said the money is out of the SB1145 Instruction and Operation Project and he anticipates that if there is not a continuation of the grant funds the next logical source would be SB1145 monies.

MOTION: to approve RESOLUTION AND ORDER 98-10-7-10.

Green MOVED, Sorenson SECONDED.

VOTE: 3-0.



Dumdi stated that she serves as the President of the Women Officials of National Association of Counties (WON). She added WON has negotiated with an annuity program to sponsor a $2,000 scholarship. She said it was her honor to solicit applications for the scholarship. She said she had an impartial judging team of three people that were involved with youth activities. She said there were nine applicants from across the Country. She said the recipient is from Lane County, Alexanne Ralph. She presented Alexanne Ralph with her scholarship and a plaque. She said the scholarship is for people interested in public service and government. She said the money will go to Oregon State University where she wants to go into law.

There being no further business, Commissioner Dumdi adjourned the meeting at 11:40 a.m.

Melissa Zimmer
Recording Secretary


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