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September 16, 1998
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 9:00 a.m.

Commissioner Ellie Dumdi presided with Commissioners Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present. Steve Cornacchia was excused. County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

None.

3. COMMISSIONERS' ANNOUNCEMENTS

Commissioner Weeldreyer introduced Janice Belnap, a senior at Cottage Grove High School. She said she was in the Certificate of Advanced Mastery Program for the Human Resources Strand and she is shadowing her County Commissioner.

Dumdi asked the commissioners to produce their calendars so dates for the small city meetings got onto all calendars. She added that Arlene Marshall requested that all calendars be coordinated. She said the dates were September 29 (meeting jointly with the City of Oakridge and Westfir, at 6:30 p.m. dinner meeting), October 12 (a joint meeting with the City of Florence and City of Dunes City, 6:00 p.m. dinner meeting, prior to that meeting will be a jail tour.), November 3 (at the city of Lowell, 6:30 p.m.), November 10 ( Junction City, a jail tour at 6:00 p.m. and a meeting with their city council at 6:30 p.m.), and December 1 (City of Coburg at 6:30 p.m.). She said the Lane County Jail Tour is set for October 7, just prior to the Board Commissioners' meeting.

Sorenson said the only meeting he cannot attend is Tuesday, September 29, because it was announced as a down week and he will be out of town that day.

Weeldreyer said on October 7, she will be flying back from a National Telecommunications Conference in Colorado.

Sorenson announced this is the week for the Eugene Celebration. He said he will be riding a horse in the parade on Saturday. He said the AOC Finance and Administration meeting will take place on September 21, not September 14, and he will be attending. He said he and William Van Vactor attended the Oregon Emergency Management Public Officials Meeting. He said the purpose was to give an overview of some of the emergency preparedness response issues. He added that reimbursement for federal disaster is being changed and FEMA is changing the method by which they match the costs that are incurred by local jurisdictions. He said there was a legislative proposal to establish a rainy day fund and the director of Benton County Emergency Management made a presentation on that and encouraged all present to ask their boards of commissioners to endorse the idea. He added there was also a discussion of the year 2000 conversion problem.

Weeldreyer reported she attended the meeting of the State Information Resources Management Council. She added they will present to the state legislative committee information that deals with technology, a strategic plan for the next three to five years and how Oregon is going to invest in computers, telephones and video conferencing. She said communities and counties will benefit because they work together to try and bring the resources to a common table to try and create a state-wide network that everyone can share. She also attended that state-wide Telecommunication Conference in Bend and went to Tillamook to make a Smart Oregon presentation. She also attended the Willamette River Basin Confluence Conference in Salem.

Dumdi stated that yesterday and today is Public Works Appreciation and the managers put on a hamburger/hot dog feed for the West Lane crews at Camp Lane. She said at Armitage Park they served pancakes, scrambled eggs and ham, and Commissioner Sorenson was present there this morning. She said that there is a delegation coming from Korea (Eugene's sister city), to be here on Friday and Saturday. She said they will attend a dinner Friday evening and will be in the parade on Saturday. She shared that the Junction High School football team is number one. She added at 7:30 p.m. there is a meeting at the Willamalane Senior Center for the Glenwood Public Hearing.

4. COMMISSIONERS' BUSINESS

a. REPORT BACK/Request for Support of the Coburg and Junction City Drinking Water Protection Plans.

Kathy Weiderhold of Lane Council of Governments introduced the chairs from the two committees of Junction City and Coburg, Brad King from Junction City Drinking Water Protection Plan and David Downing with the Coburg Drinking Water Protection Plan.

Brad King, Junction City Drinking Water Protection Plan, thanked the LCOG staff for their help and Lane County for allowing their land commission member to be part of the committee. He said in August of 1996 the process started and the committee had 16 voting members. He said they came up with a philosophy of running the committee. He said they wanted it to be education based, to educate people about the rules. He said they adopted a majority based decision process instead of consensus, because people generally agreed on issues. He added this allowed them to put a plan together within a year's time. He said since Coburg went first, they used them as a model to work from. He said with regard to his committee, it is a good cross-section of people from the agricultural, industrial, commercial businesses and residences of Junction City. He said they are now in the implementation phase and have made good progress. He added it will hopefully wind up within six months. He said they worked hard during the summer to promote a hazardous waste pick-up in Harrisburg, to see if there could be an impact. He said there was more participation this year than the two previous years combined.

Sorenson questioned what role they anticipated from Lane County Government, specifically the Board of Commissioners. He wanted to know what the Board could do to be supportive and if money was a factor.

King responded they still needed continuing support through the city of Junction City and Lane County. He said they have studied different funding levels and said most of the costs from this plan involve mailing. He said Junction City had offered to handle those costs. He said the only direct issue that might be approached with Lane County is land or building permit issues that are in the delineated area of Junction City's water. He said possible communication between the planning departments of Lane County and Junction City is what is needed. He said the committee does not want to be a review-type committee, and that they want the city of Junction City to handle that matter.

Dumdi stated the recommendation is to request the chair of Lane County Board of Commissioners to sign letters to the cities of Coburg and Junction City, indicating support for the Drinking Water Protection Plans. She added there are no regulatory issues binding the County on either one of the cities. She questioned how the residences would be notified about the water plans.

King explained he had direct mailing lists for materials and said he could identify by address the people that live within the boundary and get direct mail to them and through the local papers. He added the money issues are just the cost of getting the notices printed and delivered.

Weeldreyer said the beauty of the program is the citizen involvement, educating neighbors, friends and relatives on the sources of contamination of drinking water. She said posting signs that people are entering a drinking water system is a way that the County can make a minimal investment to honor all the hours that have gone into education and public outreach process.

Green noted they have done an extensive amount of community involvement and noted people in the city can go to city hall and the library to get copies of this information, but it is also included on their water bill. He also said the high school newspaper is another good way to get things home to people. He said it was evident that they had done their work.

David Downing, Coburg Drinking Water Protection Plan, thanked Clay Meyers of the planning commission, all the County Commissioners, Kathy, Denise and all staff of LCOG for all their help and support to implement this plan. He said they started in the Fall of 1995 and then began a full committee in the Winter of 1996. He said those were the most formidable and important meetings in designing the group and bringing the diverse interests of the community with industry, agriculture and residential to the table. He said they did an excellent job in getting the information and education out to the different areas and allowed the groups to make some good intelligent decisions. He commended everyone on the committee. He added they had 100% attendance at every meeting even though they began at 6:00 a.m. He said no blame was placed on one group, but was an area wide problem and they dealt with it and prevented the problem from getting worse. He said another key issue was keeping their focus. He said the group never got off on any tangents; no personal agendas came into focus. He added the objectives were to create a mind set in the different faculties of the community that small changes made by many are better than large changes made by a few. He said education and information to the public will still remain their focus and hope that they can continue to count on the County's support throughout the rest of the project.

Jack Harris, Public Utilities Director, City of Coburg, thanked everyone for their support and LCOG's help for getting the program started and finished. He said they have used this issue for land use and education and ground water festivals for the school. He said the plan will be handed down from generation to generation because ground water is a delicate source.

Sorenson questioned the monitoring or follow-up that will be taking place to measure the progress that is being made regarding the ground water.

Harris said for the past six years they have monitored their water monthly for nitrate levels and will continue to do the same. He added they are collecting data on the condition of the water. He said they also go onsite to the industrial parks to monitor their water. He said there is a good relationship between the city, agriculture and the industrial industry.

King added they are planning on meeting as a subcommittee biannually and will bring preventative measures to the table to deal with at that time. He said there will be continuing education through newsletters and working with the schools, which will include being part of the local community events and keeping everyone informed about drinking water protection.

Weeldreyer questioned Kent Howe about the volunteer time, awareness and identification of potential risks of contaminates to drinking water in Coburg and Junction City. She inquired as to the areas outside of the cities, how the plans will be used by the County planners.

Howe responded the potential would be at the time of periodic review of the Rural Comprehensive Plan in the next millennium, when there is data collected that may indicate that some changes are needed in the comprehensive plan. He said the implications of ground water are not well understood or known, but as data is collected, changes could be made and could be incorporated into the Rural Comprehensive Plan in the future. He said the monitoring would be done by the state and EPA.

The Board agreed by consensus that Commissioner Dumdi or Cornacchia would write a letter in support of Junction City and Coburg's Drinking Water Protection Plans.

Dumdi discussed an E-mail she received that was forwarded form LCOG saying there would be two signs on Coburg Road, one on Coburg Bottom Loop and three signs in Junction City, one on Prairie Road, River Road and High Pass Road, indicating they are in a drinking water protection district and the signs would cost $130 a piece installed. She added the cities are working with Public Works on this issue. She said from preliminary research from the County and Traffic Engineer the signs will be allowed on County right-of-way by permit and not eligible for County road funds because they do not provide benefit to motorists.

5. EXECUTIVE SESSION as per ORS 192.660

None.

6. COUNTY ADMINISTRATION

a. Announcements

None.

7. PUBLIC WORKS

a. ORDER 98-9-16-1/In the Matter of Entering into Agreements with Oregon Department of Transportation (ODOT) and Weyerhaeuser Company for the London Road Slide Project.

Ollie Snowden, County Engineer, reported Weyerhaeuser, at their expense, would take care of the upper slide with trench drains and the County would be responsible for the lower slide along London Road and would also pursue Federal Highway Emergency Relief Funding for that. He said since that time, he has received two pieces of correspondence and needed to provide additional information to send to the state and the federal government, justifying why the recommendation from the Squire report was the appropriate alternative. (Opposed to a no build alternative or making the detour permanent.) He said they have agreed and have accepted the Squire recommendation as the appropriate alternative. He added he received a letter on September 4, from the state, stating the federal government had accepted this project formally as emergency relief funding so federal money will be available for 90% of the repair.

Snowden said the Board Order is for authorization by the County Administrator to execute two agreements: one with Weyerhaeuser, spelling out Weyerhaeuser and County responsibility; and one signing the agreement with ODOT that says they are going to enter into the process of obtaining federal money.

Green had a question regarding the difference between rock toe berm and rock toe buttress.

Snowden explained the rock toe berm would be a lesser installation, one the County would use for a slope failure. He said the berm would accomplish that with a rock inlay along the face of the slope, the purpose primarily to keep debris from coming down on the Weyerhaeuser logging road. He stated Weyerhaeuser said rather than go to that expense, they would rather clean the dirt and debris off their road. He said the buttress is larger and deeper and has a mass that resists the force of the earth coming down to provide horizontal sheer resistance.

Snowden said he is present to ask for the Board's approval for both agreements. He said because ODOT is part of the contract, the County will have to use ODOT's consultant to do the final design and the field inspection work. He said the work will likely begin next June or July for the County's portion of the work. He added he talked with Squire and was told that Weyerhaeuser was beginning to do the trench work. He said the preliminary excavations were going well and they thought it would be about a three week job.
MOTION: to approve ORDER 98-9-16-1.

Green MOVED, Weeldreyer SECONDED.

Weeldreyer reported she attended the AOC Transportation Meeting in Salem on Monday and ODOT was there reporting they will be having funding problems coming up in the next biennium. She said knowing this is going into the second year of the graveled by-pass the community of London is using around the slide, and because it is funded with federal dollars, she wanted to know if ODOT was going to allow this project to move as quickly as the community is expecting it to.

Snowden said the change is very low because the money is coming from direct federal funding that is emergency relief funding. He said the money comes out of Washington, D.C. for that and the match is coming from a local source, not ODOT.
He added in the 15 years he has been here, with all the slides where consultants have been involved, there has never been a failure the second time around.

VOTE: 4-0.

8. CONSENT CALENDAR

A. Approval of Minutes: None.

B. County Administration

1) ORDER 98-9-16-2/In the Matter of Reappointing Justices Pro Tempore for the Florence Justice Court for One (1) Year.

2) ORDER 98-9-16-3/In the Matter of Reappointing Justices Pro Tempore for the Central Lane Justice Court for One (1) Year.

3) ORDER 98-9-16-4/In the Matter of Reappointing Justices Pro Tempore for the Oakridge Justice Court for One (1) Year.

C. Health and Human Services

1) ORDER 98-9-16-5/In the Matter of Accepting an Intergovernmental Agreement with the State of Oregon Mental Health and Developmental Disability Services Division in the Amount of $12,364,982; and Delegating Authority to the County Administrator to Sign the Agreement.

2) ORDER 98-9-16-6/In the Matter of Delegating Authority to the County Administrator to Sign Contract Amendments for Providers to Serve on the Lane County Managed Mental Health Provider Panel.

3) RESOLUTION AND ORDER 98-9-16-7/In the Matter of Appropriating an Additional $29,054 in Revenues and Expenditures in Fund 86 for Public Health Services in the Department of Health and Human Services (OHD Revision #2, Stars, OSU SOS).

4) RESOLUTION AND ORDER 98-9-16-8/In the Matter of Appropriating an Additional $1,600 in Revenues and Expenditures for Services to Individuals with Mental Illness (IGA 20-001, PAAF 37).

5) RESOLUTION AND ORDER 98-9-16-9/In the Matter of Appropriating an Additional $344,015 in Revenues and Expenditures in Fund 86 for Individuals with Developmental Disabilities; and Granting Authority to the County Administration to Sign PAAF #38 to the 1997-99 Intergovernmental Agreement 20-001 and Subcontract Amendments with Albertina Kerr Centers and Independent Environments, Inc.

D. Public Safety

1) ORDER 98-9-16-10/In the Matter of Approving an Intergovernmental Contract Purchase of Services with the City of Eugene and the Lane County Sheriff's Office Inmate Road Crew Program.

E. Public Works

1) ORDER 98-9-16-11/In the Matter of Authorizing the County Administrator to Sign the Covered Bridge Maintenance and Rehabilitation Program 1997-1999 Biennium Agreement for State Grant Monies Awarded to Maintain and Rehabilitate Eligible Covered Bridges in Lane County.

2) ORDER 98-9-16-12/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 590 (Mercer Lake Road) (17-12-35).

3) RESOLUTION AND ORDER 98-9-16-13/In the Matter of Setting a Public Hearing on the Proposed Surrender of County Road Number 439 (Formerly Harlow Road) to the City of Springfield (Public Hearing: November 4, 1998, 1:30 p.m., Harris Hall Main Floor).

F. Youth Services

1) ORDER 98-9-16-14/In the Matter of Authorizing the County Administrator to Execute a Contract for Rural Services to Youth with Substance Abuse Problems.

MOTION: to approve Consent Calendar.

Green MOVED, Weeldreyer SECONDED.

VOTE: 4-0.

9. COUNTY COUNSEL

a. ORDER 98-9-16-15/In the Matter of Appointing Two Lay Members to the Law Library Advisory Committee.

Wilson reported the committee reviewed the applications and is recommending the reappointment of two citizen members, Richard Grosscup and Cathy Lapich. She said that Mr. Grosscup has served two successive terms and the committee is asking the Board to consider an exemption to their two-term limit policy based on his very active participation and helpfulness from his CPA background.

Sorenson stated he was at the meeting where this was discussed. He said the majority of the people on the committee are lawyers in private practice. He said the biggest users of the library other than lawyers are CPA's. He said the committee was faced with the problem of having a public member who wanted to be appointed and a CPA who was the only CPA that has applied on the committee. He said they decided to recommend Cathy Lapich, a law librarian at a private law firm.

MOTION: to approve ORDER 98-9-16-15.

Sorenson MOVED, Weeldreyer, SECONDED.

VOTE: 4-0.

10. HEALTH AND HUMAN SERVICES

a. RESOLUTION AND ORDER 98-9-16-16/In the Matter of Appointing Two Members to Fill Vacancies to the Mental Health Advisory Committee.

Sorenson reported that Mr. Leslie was present and he is chair of the Mental Health Advisory Committee.

Don Leslie stated the two members will fill two vacancies: one in the alcohol and drug area, and one in the children's area. He added both of these people have backgrounds in those areas and would add a lot to their committee.

Dumdi stated the nominees are Wanda Lang and William Cassara, both new on the committee.

MOTION: to approve RESOLUTION AND ORDER 98-9-16-16.

Sorenson MOVED, Weeldreyer SECONDED.

VOTE: 4-0.

11. EMERGENCY BUSINESS

None.

Commissioner Dumdi recessed the meeting until 1:30 p.m.

Melissa Zimmer
Recording Secretary

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