September 23, 1998
REGULAR MEETING BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor- Following HACSA
Commissioner Steve Cornacchia presided with Commissioners Ellie Dumdi, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
There will be an emergency item at the end of the meeting.
2. PUBLIC COMMENTS
Michael Owens, 82720 Lost Creek, Dexter, stated there is a great need for a
Dexter Library because the Library Bookmobile ceased to come out. He said they chose a
central location. He said the Dexter area covers 17 square miles and approximately 3,000
people. He added Pleasant Hill covers 3,200. He said it is 43 miles to make a round trip
to Eugene, and there are no buses available for the children to go to the library on the
weekends. He said currently there are over 60,000 books with no place to house them. He
added there is a great need for a library and urged the Board to grant them ownership of
Weeldreyer reported the community has been making progress on raising funds to be able
to purchase the site because it was originally purchased by the County from the State
Transportation Department. She said there are road funds involved and there is a state law
that says you have to be able to reimburse the road fund for the fair market value. She
said Friends of Dexter Library earlier in the Spring sent her a check of good faith
earnest money on the building. She added she asked for legal counsel to look into the
matter to see if the County could accept the check or whether it had to be held or
Teresa Wilson, County Counsel, stated she just received the information she needed to
do the legal analysis from Public Works. She said within the next week to ten days she
will be able to determine what the appropriate process is.
Weeldreyer added she asked the state representatives for Dexter (if it wasn't
possible), to look at a legislative change in the next session that could exempt
non-profit groups from being able to take a public building if they are going to continue
a public use of it.
Wilson said it was possible to do a land sale contract. She said the issue she needs to
look at is whether a Sheriff's sale needs to be conducted. She wondered if there was a
methodology to accomplish the transfer straight across, or if it is a sale situation and
what impact it has with the road funds.
Weeldreyer stated that--at the Board's direction last Fall--the Public Works Department
had not pursued a sale of this site in any way and had not taken any steps to remove the
deed restriction that it be a public use facility.
Ken Babbs, 81774 Lost Creek Road, Dexter, stated they have been working on this
for about a year and made an offer. He said there is a deed restriction on the property
that says it has to be sold to a non-profit local organization. He said they are a
legitimate non-profit organization and have been since 1992, when the Dexter library was
first founded. He said the property itself has to be sold with the deed restriction of a
non-profit local organization, which they qualify for. He said the property was bought
from the state for $3,300. He said a letter was written to the Commissioners offering
$10,800 for the property, which they think is a fair reimbursement. He added the building
has been empty for a year and a half and is deteriorating fast. He said they want to get
the library started. He is asking the Board to say yes or no to their offer.
Weeldreyer stated there was a concern that Public Works raised. She said because it had
been used as a transportation maintenance facility since the 1940's, there is a
possibility that fuel may have spilled and contaminated certain parts of the site and
there would need to be an assessment done of the soils so any liability issues could be
Wilson stated she can have a preliminary assessment and present an oral report at the
next Board meeting on October 7.
Cornacchia asked that if the request to the Board is to move forward, that this issue
can take place before the oral report at the next meeting.
Wilson questioned whether the Board wanted an appraisal of the property as part of the
facts to be used to make a decision.
Green said it would be a valuable instrument to establish the true market value for
Cornacchia said if it is necessary under state law to fulfill the requirements then he
was interested. He added if not, he was more interested in assisting the community .
Weeldreyer stated that when Don Maddox brought this to the Board originally, (after the
Public Works Department moved into the new facility) there was an initial assessment of
the property done. She said there is some preliminary work in the file.
Babbs said they want to buy the building outright. He said they didn't want to wait for
state legislature to pass a law to give them the building. He said they wanted to acquire
it in the simplest, most straightforward manner that would be the best for all concerned.
Carol Jung, 81805 Lost Valley Lane, Dexter, stated she is present to appeal to
the Board to speed the process up for the youth of the community. She said she and her
husband have lived in Dexter for over 31 years and have worked as volunteers with youth
all of that time. She said there is a great need for a library to show the kids that they
matter. She said due to the school district being so large, children cannot ride their
bikes to get to the school library, so there is a need for another one. She said she is
appealing to the Board to help them obtain it.
Lil DeSoto, 82564 Sprague Lane, Dexter, stated she has lived in Dexter for 20
years. She said knowledge is the key for the human species to make it on this planet. She
said that teachers impress the kids not to trust computers, but to go to the library to
get more sources of information. She said the first time she ever used a computer was in a
library. She said it aids in the search of jobs, communication for the community, adult
reading and it opens up many doors. She added the property is located in a beautiful
central area that everyone could get to without endangering their life by crossing or
riding a bicycle across Highway 58. She said that knowledge and diversity the young people
are exposed to is the key to the future success of the whole County.
Weeldreyer asked if there was integration of the library with another group looking at
a community park.
Babbs stated there is and there are plans to encompass that into the property. He said
they wanted to acquire the property first and concentrate on the library. He said after
the library is established they would like to expand into a child care center, a park and
computer room. He said without the building or property, none of that can take place.
Nancy Miller, 1910 Villard, Eugene, stated she wanted to speak on the F1 forest
plan. She said she moved to Eugene because of all the rural lands available and the
openness of the County. She said as she looked at the plan and heard about the problems,
it concerned her that in a number of years the rural lands will all be developed. She said
that in the long term, this plan will affect everyone and change the whole nature of Lane
County. She urged the Board look at all aspects in considering the plan.
John Biancho, 82741 Clayton Road, Creswell, said he lives on a F2 piece of
property and his family also owns F1 lands. He said he is affected by the changes of the
F1 zoning. He said he came to bring some new information into the record. He presented a
summary of a spreadsheet (copy in file) prepared by the County of all the owners of F1
property. He said there is a lot of talk about having people live on their own land. He
said the research shows that 10% of owners qualify as that. He said the County is
proposing to open every lot to meet the requests of those 481 people. He said at the
public hearings he has attended, no one has said they have F1 land and they can't build on
it. He said he was curious as to where the need for this is. He said he had all the data
on a disk and he would give it to staff to confirm his figures. He said it is very
important that there is a sense of what really is being talked about in terms of the
Pam Gutherie, 1865 E. 28th Avenue, Eugene, said when the Board had a meeting
with the various foresters and forest departments, they themselves were adamant about not
doing this. She said the district forester said the only way to solve the problem is not
to have houses under these conditions. She said the citing standards are a mitigation
effort that try to minimize or lessen the impact of those houses being there. She said it
doesn't sound like that has been resolved. She said there needs to be a discussion on
citing standards. She said she reviewed the film on the automatic foam system that covers
the house and said she saw a man who pulled tanks out of his garage and started covering
his house with spray foam. She added that the state fire marshal said the entire
discussion is premature because there are no state standards that have to be enforced. She
said if people are allowed to build on these lands, FEMA has now declared it can now deny
any emergency funds to states or local governments that will allow development in marginal
situations and marginal lands. She added when Al Gore came to Oregon and greeted
Oregonians and Kitzhaber, he said it is great to be back in beautiful Oregon where
farmlands and forests are protected.
Nina Lovinger, 40093 Little Fall Creek Rd., Fall Creek, said she believes that
Lane County's natural resource land should remain resource land and not become homesites.
She said she urges the Board to retain the prohibition of new dwellings on F1 zoned land.
She said the sprawl she sees in the County is of great concern to her and others. She said
that Lane County recently approved another rezoning of 40 acres that had been zoned F2.
She said that this decision makes a total of over 700 acres rezoned during the past 12 to
15 months. She said this was through exception, non-resource designations or marginal
lands designations. She said the non-resource designations include four decisions totaling
318 acres. She said these rezonings make way for more houses in the rural area. She said
the rural lands need to be protected because they produce food, filter water and grow
trees that purify the air. She said currently County properties are being battered and
bruised by people who don't comply with protective ordinances. She said she has lived on
F2 property for four years. She asked the Commissioners to clean house and gain compliance
with rules that are currently on the books, before opening F1 land and creating the need
for additional enforcement.
Conrad Hildebrand, 24787 Lavell Rd., Junction City, stated he lives nine miles
west of Junction City in the Coast Range Foothills. He said in 1970 the state entered into
talks on zoning Oregon to control the division of land within its characteristics. He said
back then no one was told they couldn't live on their own private land. He said it was
just to control the division of land. He said he personally owns 80 acres which is 60
acres of timber, 20 acres of pasture and hay ground, which is all zoned F2. He said he is
involved in F1 land, 45 acres in size, 20 acres which are pasture type-land. He said that
owners of private land should be able to live on their land. He said with regard to forest
resource land, he sees the timber industry as getting smaller. He said the little guy is
the one who is getting hurt. He encouraged the Board to approve it.
3. COMMISSIONERS' ANNOUNCEMENTS
Green announced tonight he has a meeting at the Active Bethel Citizen neighborhood. He said Rep. Kitty Piercy will be facilitating. He added tomorrow night, he, Jamon Kent, Kip Leonard and members of the PSCC will be making a presentation regarding the levy in the Bethel area, at Meadowview. He said they will be talking with the Educational Service District Board.
Dumdi announced that tomorrow at noon is the Southern Willamette Private Industry
Council meeting and Lane Workforce Partnership. She said she needs to be in Salem. She
asked who was available to go as her proxy.
Weeldreyer stated that if Green couldn't go, she will.
Dumdi reported that yesterday she spent all day with Public Works at Ten Mile Creek,
looking at the project that was done following the floods of 1996. She said they had done
stream restoration, rebuilt culverts and improved the situation so it will flow better in
the future and not create as much damage. She said it showed what can be done when
agencies work together to create something positive. She said she will be going out to the
Nike Classic later in the afternoon and serve in a hostess capacity for the awards dinner.
Weeldreyer reported that yesterday, the Finance and Audit Committee met and they
discussed adding an ATM machine in the Public Service Building for the convenience of the
employees and the visitors. She said that Commissioner Green has been the biggest champion
for the service. She added there have been requests for proposals. She said reviewers
looked at the proposals, and based upon what one reviewer shared, the information will
come directly to the Board for approval. She said another issue that came up in F&A is
the issue of land management performance measures. She said John Cole gave a briefing and
said he is making progress. She said yesterday afternoon the Commissioners Conference Room
was filled to capacity with people from Westfir and developers of their mill sight. She
said it was a productive meeting, with the representatives from the DEQ, Economic
Development Department, City and County officials and the developers. She said they
haven't found any contaminates on the site that would require a massive amount of clean-up
dollars. She said their proposal is to isolate the areas. She said there are PCB areas of
contamination and they are proposing to move the low level sites to one site, which is
where the power house used to be (the highest level of contamination) to isolate that and
put an impervious layer down with bug eating critters that go in and decompose the
contaminates, over a period of time.
Sorenson said he and Steve Carmichael are going to be meeting with the editors of the Eugene
Weekly regarding the Public Safety Levy, to give them some information about the levy.
He said he attended a meeting with the Oregon Community Foundation and a group of people
involving the Safe and Sound project. He said Commissioner Green also attended that
meeting. He said it was regarding the proposal and project to assist businesses in the
Metro Area that have problems with mentally ill people or homeless kids in front of their
businesses. He added they are working in partnership with those businesses and the social
service agencies to attempt to get them into some degree of care or intervention on their
problems. He said money may be given from the downtown businesses in the future under the
Human Service Commission. He said he will be holding a Town Hall Meeting and the focus
will be on the levy, on Tuesday, October 6 at 7:15 p.m. at the Amazon Community Center in
Eugene. He said he is doing work on advocacy and information on the decoupling issue. He
also announced he wouldn't be able to attend the meeting with the Oakridge and Westfir
City Councils next Tuesday because he will be in Washington, D.C., on a trip designed to
further educate people about the importance of the federal funds received and he will have
a resolution to share with people.
Weeldreyer thanked Centennial Bank for a great Eugene Celebration. She said she
participated in it and was happy to hear it was successful enough to be returning next
Cornacchia announced he made a presentation yesterday to the Eugene Chamber of Commerce
on the levy. He said four money measures were discussed by the chamber and all four were
supported. He said the community's levy was supported 14 to 1.
4. EXECUTIVE SESSION as per ORS 192.660
5. PUBLIC WORKS
a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1121/In
the Matter of Amending Lane County General Plan Policies (an element of the Lane County
Rural Comprehensive Plan) Goal 4 Forest Lands, Policy 5 to Allow Limited Dwellings on
Lands Zoned Non-Impacted Forest Lands, F-1 and Adopting a Savings and Severability Clause.
Cornacchia said in this particular matter Land Management has provided the Board with a set of ordinances that would implement some form of change to the County General Plan.
Jim Mann, Land Management, reported there is a complete ordinance ready for the public
and the Board. He added when it comes time for the Board discussion and decision, the way
the ordinance is designed, there are certain portions that can be deleted if there are
things that the Board does not wish to adopt.
MOTION: to approve FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance
No. PA 1121.
Dumdi MOVED, Green SECONDED.
b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 4-98/In
the Matter of Amending Chapter 16 of Lane Code to Adopt New Provisions to Allow Limited
Dwellings on Lands Zoned Non-Impacted Forest Lands, F-1, and Provide Siting and Fire
Safety Standards for Those New Dwellings, and Adopting a Savings and Severability Clause
(LC 16.210, 16.270).
MOTION: to approve FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance
Dumdi MOVED, Green SECONDED.
6. CONSENT CALENDAR
A. Approval of Minutes: September 8, 1998, Work Session, 9:00 a.m.
September 9, 1998, Regular Meeting, following HACSA
September 9, 1998, Regular Meeting, 1:30 p.m.
B. Assessment and Taxation
1) ORDER 98-9-23-1/In the Matter of Approving the Cancellation of Personal
Property and Personal Property Manufactured Structure Uncollectible Tax Accounts. (Pulled)
C. Health and Human Services
1) RESOLUTION AND ORDER 98-9-23-2/In the Matter of Granting Authority to the
County Administrator to Sign an Amendment to an Intergovernmental Agreement with the City
of Eugene Library, Recreation and Cultural Services in the Amount of $10,964.
2) RESOLUTION AND ORDER 98-9-23-3/In the Matter of Appropriating an Additional
$29,054 in Revenues and Expenditures in Fund 86 for Public Health Services in the
Department of Health and Human Services (OHD Revision #2, Stars, OSU SOS).
D. Management Services
1) ORDER 98-9-23-4/In the Matter of Authorizing the County Administrator to
Execute an Option to Purchase Agreement with M. Mozell Vaughn for the Sale of Surplus
County Owned Real Property Identified as Map No. 16-08-35-00-00400 (Across From 18186
Highway 36, Blachly).
E. Regional Information Systems
1) ORDER 98-9-23-5/In the Matter of Contracting with Lane Council of Governments
(LCOG) for Law Enforcement and Computer Aided Dispatch Business Analyses in Support of the
Area Information Records System (AIRS) Software Application Conversion From a Mainframe
System to a Client/Server Enterprise.
Cornacchia announced that ORDER 98-9-23-1 was pulled to be brought back in a
MOTION to approve Consent Calendar.
Green MOVED, Dumdi SECONDED.
7. MANAGEMENT SERVICES
a. ORDER 98-9-23-6/In the Matter of Appointing Two New Members to the Lane
County Human Rights and Affirmative Action Advisory Committee.
Cornacchia noted there are two individuals recommended, John McFadden and Lynda P.
Jasso Thomas. He added one is a reappointment and the other has been recommended by the
MOTION: to approve ORDER 98-9-23-6.
Green MOVED, Dumdi SECONDED.
8. YOUTH SERVICES
a. ORDER 98-9-23-7/In the Matter of Delegating to the County Administrator
Authority to Execute an Intergovernmental Agreement with Lane Community College for
Operation of the Centennial Learning Center.
Steve Carmichael, Youth Services, reported this has been called a court school but the
kids prefer Centennial Learning Center because of its official sounding name. He said the
project is to create an educational program that kids can succeed in who don't succeed in
regular school, have committed law violations and have been expelled and out of school for
a number of years. He said a program was put together last Spring with Lane Community
College to see if kids can succeed in school. He added it was very successful and
presented the concept of Court School to the Public Safety Coordinating Council. He said
it will be part of the levy to be voted on in November. He said if the levy passes, it
will bring money for the next four years for a Court School. He said that won't cover this
year. He said he has put together (with the school districts, Lane Community College and
Youth Services staff) a program this year. He said it is for kids who are out of school
and need an educational experience in order to succeed and stop committing crimes and
can't fit into the regular school programs.
Jim Leppard, Youth Services, stated with regard to the Court School, the mayors of the
cities of Springfield and Eugene have kept this on the forefront of their agendas. He said
both cities have contributed financially to this project. He added the school districts
have cooperated in turning their state dollars over to LCC to provide the academic piece
of the program. He said the Rotary Club donated a computer, and other organizations
donated services. He added the SOI (Structure of Intellect) Company is willing to provide
services to youth that may not be served in the Court School but are at risk. He said LCC
has dedicated federal corrections educational dollars to the project and has agreed to
administer the educational piece. He said nine youth were involved in the pilot project.
He said the students in the Court School would be in the program for four or five months.
He said plans to return students to public schools will be examined. He said stability,
competency and anger management skills will be provided to transition them back to public
school, alternative schools, GED preparation or the work place. He discussed the file
notes (copy in file).
Van Vactor asked if youth from Lane County would be able to participate in this or was
it just for Eugene/Springfield.
Leppard stated any youth throughout Lane County can be referred. He added they will be
referred for a crime, either a formal accountability agreement, probation or parole from
Green questioned whether LCC would provide bus passes for students at the Centennial
Center. He further asked if these kids could be trusted with bus passes to go and return.
Leppard stated he had nine students referred to the spring program. He said he was
expecting 1/3 of them to drop out. He said nine kids started and the same nine kids ended.
He added it was the first time in his 20 year career that the students began and finished.
Van Vactor added the Budget Committee approved a budget for the department with resources and have been reformulated to provide this program.
MOTION to approve ORDER 98-9-23-7.
Green MOVED, Dumdi SECONDED.
Green said he was supportive of this proposal. He said it is part of the system that
addresses the gaps. He said there is still an effort to keep them current with their
academic skills and research shows that kids involved with crimes do so because of their
poor reading comprehension skills..
Weeldreyer echoed the comments and said she was pleased that Lane Community College was
stepping forward and coming back to the table and making this happen. She added you can't
meet all the needs of all the kids, but you can find a way to meet those gaps.
Sorenson thanked the staff at the Department of Youth Services for putting together an
agreement. He also said he appreciated the work of Lane Community College in getting the
work center going. He said he didn't agree entirely with the comment in the memorandum,
that long-term funding has been built into the public safety levy. He said it looks very
positive, something the Board needs to support and appreciated all the work done on it.
Cornacchia said he is looking at this in the context of the levy and there is not
enough resources to deal with all the challenges facing youth. He said this, plus the levy
is a step in the right direction, but one that needs follow-up with additional steps for
more resources in the future.
Commissioner Cornacchia recessed the meeting to 10:40 a.m.
9. COUNTY ADMINISTRATION
Van Vactor announced that with Arlene Marshall gone, he was having trouble setting up
the Clear Lake Watershed Meeting.
Dumdi said she thought it was on November 4, their regular meeting day.
b. ORDER 98-9-23-9/ In the Matter of Allocating $445,000 of Additional Budget
Resources to the PeopleSoft Financial System Conversion and Authorizing the County to
Execute Additional Contracts Necessary to Complete the Project.
David Suchart, Management Services, stated he was having two major problems, one, the
construction of the Juvenile Justice Center, the other has been the conversion of the
financial system and the remainder of the HR system. He introduced Susan Johnson, a
partner with Price Waterhouse Coopers (formerly Coopers and Lybrand) Dan Love, Director,
Price waterhouseCoopers and Jim Begael, the new project manager that is on site. He added
Gary Ingram is a member of the steering committee.
Susan Johnson, read highlights from a letter in the packet (see copy in file). She said
she, Dan Love and Jim Begael have been involved in other system implementations which she
referred to as an enterprise system. She said it is hitting all portions of the
organization. She said the system will supporting everything from payroll, human resources
to all purchasing and payables. She said the overall project was mapped out in three
segments, beginning with payroll and HR. She said it was a nine month project that was
implemented successfully in May. She said payroll was deferred and the grant reporting
piece is now becoming critical for the County. She said they are now dealing with the
implementation of purchasing and payables and the general ledger. She said the financial
segment of the project will be implemented within a twelve month period of time. She said
the expectations of payroll and HR have not come to fruition. She said in addition there
were changes in County and consultant personnel. She said the role of Price Waterhouse
Coopers is facilitating the project management. She said project management in an
enterprise system is one that is dependent upon participation from different parties. She
commended the project team and steering committee at the County. She said they are very
active which is positive. She said they are also responsible for the role of quality
assurance to look at whether the project is staying on pace, meeting milestones and the
right people are involved. She stated the letter in the package prepared by Price
Waterhouse Coopers is a result of a recent quality assurance look at the project. She
added in the past when system projects are not going to meet a milestone or implementation
date, it has been able to be deferred until the right resources are available. She said
with the year 2000 approaching, there is no forgiveness in terms of this project. She said
the bottom line with respect to the letter is that they have concluded there is a need for
more resources. She said the people who have been involved in the projects have been
working very hard and they are now on a 50 hour week. She added vacations and time off
have been postponed and the people involved will be close to burn out. She said more
resources need to be allocated which affects funding and it is their estimate that
$420,000 in funding would need to be added to the existing funding approval.
Dan Love stated he is responsible on the project for many things, but his role is to
perform the quality assurance. He said his background comes from enterprise wide
implementations. He said in the past month a quality assurance review has been conducted
with different members of the core team. He added they looked at key indicators in terms
of how goals and objectives are being met. He said it is apparent that the amount of work
that is required to finish the implementation as well as the amount of resources, is about
3 ½ FTE. He said he has been evaluating different options and came to a conclusion that a
mix of internal and external resources are needed to complete this project.
Cornacchia said he has complete confidence in Van Vactor and Suchart and is willing
today to pass the order based upon that confidence. He said that he wants to receive
(within a short period of time) a complete budget of not only this $425,000 but the other
$2.5 million that will be expended throughout the term of the exercise. He said this was
brought to the budget committee previously with a request for $3 million dollars, but the
committee gave only $2.5 million.. He said to look at it as the County is spending
$420,000, but they are $80,000 ahead. He said the recommendation to his colleagues is to
follow that same type of process, that the Board continue to move on with what has been
committed and is necessary for the appropriate continuation of all of the systems within
the County. He added it is the first time in his 12 years as a Commissioner that he has
agreed to an order appropriating a significant amount of money without seeing any detail.
He said the money will be spread among all the departments and there could be a
possibility of job losses. He said 60% of the money will be from the General Fund, 40%
will be from other funds. He said he hopes money will be found from materials and services
so there will be no loss in service delivery or the reduction of the work. His
recommendation is to approve the order, but require an accounting of what has been spent
to date, what will be spent in the future and where the $420,000 will be going.
Van Vactor responded to the request for a spreadsheet and said it does exist with the
assignment of all of the personnel. He said dealing with the year 2000 has been a unique
learning experience. He said it is important for the organization to understand that
besides changing financial systems, the County is also changing how it is doing business
by going to the client server methodology instead of a mainframe. He said with the client
server, 70% of the server is at the individual computer. He said it creates an impact for
the entire organization because now everyone must know a tremendous amount to fill in
information, and to prepare a report. He added there is a huge organization-wide impact.
He said converting to the financial system and client server is labor intensive to
Information Services, Management Services and each department. He added what is critical
to the success of the conversion is for Lane County to get far more disciplined about
keeping the resources that are dedicated to the project, truly dedicated. He said those
employees that are working on the project cannot be distracted, and other people may need
to be contacted for questions. He said BIT, the system implementer is going to have to add
some technical resources in order to get back on schedule. He said County employees also
need to be integrated at a technical level as much as possible so the technical expertise
can stay with the County. He said the County has had tremendous assistance from different
departments, but he is concerned it is not happening rapidly enough. He added there is not
an appropriate level of expertise within each department to identify and do the inventory
work. He said he is recommending up to $25,000 to be added to the project budget, which
will bring it up to $445,000 to potentially cover that audit. He said he doesn't know what
the audit will say, but it may require more resources. He added he went to the Oregon
Office of Emergency Management Conference where one of the major items was the year 2000
compliance for the state of Oregon and emergency planning. He said that everyone from
across the state is committing resources from state and local government to solve this
Green stated that Van Vactor had a lot of confidence in the Board in terms of
requesting additional resources. He said he was interested in the cost break-down
expenditures to date and where the $420,000 is going. He said he also wants to know what
the service implications will be from each department, starting with County
Administration. He added in order to stand behind this, he needs to know what it will mean
to the organization.
Sorenson stated he shared his colleagues views, when money is expended in that large of
an amount, that the Board receives documentation. He questioned what assurance would there
be that once the money is appropriated to get the work done, that the County will be able
to meet the year 2000 problems.
Suchart said when the County moves into the fiscal year 2000, (which starts on July 1,
1999) that all the components of the financial system are ready to go so the employees and
vendors get paid and taxes are collected.
Van Vactor added that Price Waterhouse is not the project manager for the A & T
conversion, it is a separate process and they are ahead of schedule. He added the payroll
system works because everyone has been receiving paychecks.
Dumdi said she agreed with Cornacchia and Green in requesting to have a full financial
accounting for where the money has gone and where the additional money will go.
Weeldreyer stated this was not a surprise to her that additional resources were being
asked for. She said the $3 million dollar ballpark estimate of what it would cost was
realistic for the monumental tasks involved in order to make this conversion. She said
there really needs to be an outside expert looking at the internal processes the County is
going through to do the critical inventory. She said if the County will not be ready by
the year 2000, there needs to be an emergency back-up plan to do the work so everyone gets
what is needed. She added that Lane County as a government has a responsibility to be
working locally in the community. She suggested a year 2000 work session with the Board on
how Lane County could be more proactive throughout the County.
MOTION to approve ORDER 98-9-23-9.
Green MOVED, Dumdi SECONDED.
Cornacchia stated that before the County works on the year 2000 problem that it
finishes what it needs to do first. He said he wasn't interested in more staff work to
have work sessions on the year 2000 until he knows that the County has a handle on the
PeopleSoft problem. He added he has not heard from staff that they are in need of having
someone work with the County on the year 2000 problem.
Sorenson said the Oregon Software Association, EWEB and Sacred Heart Hospital are
putting on a year 2000 community readiness forum in Harris Hall on October 9 at 3:30 p.m.
He said he worked with them to put it together.
Cornacchia questioned Van Vactor as to when he would return to the Board with the
requested information and assessment on where the inventory exercise is. He added to put
the breakdown into language the commissioners will be able to understand.
Van Vactor replied the inventory will be done in October and the results will be in
November. He said he will ask David Garnick to plug the expenses into the County's
financial plan to find out what the implications will be.
10. EMERGENCY BUSINESS
ORDER 98-9-23-8/ In the Matter of Authorizing the Metropolitan Policy Commission
to Inquire into the Qualifications of AT & T as a Prospective Controlling Party of TCI
of Oregon and the Franchise for the Operation of a Cable Communication System Granted to
TCI of Oregon by Lane County.
Cornacchia stated there is a requested action from LCOG that the Board approves an
order that would authorize the Metropolitan Policy Commission (MPC) to inquire into the
qualifications of AT& T as the prospective controlling party of TCI. He said it is a
legitimate and reasonable course of action. He said his expectation is that it is a
function of LCOG that we pay them for. (Out of County fees that are received.) He said he
is not expecting a bill for this to accompany the request. He questioned if the County had
the authority in the franchise agreement to extend the issue of inquiring into
qualifications into a larger inquiry.
Milo Mecham, LCOG stated the franchise does give the Board the authority. He said the
language states the Board is authorized to inquire the MPC to inquire into the
qualifications of the proposed owner. He added, it questions on what the word
qualification means. He said if you limit the interpretation of qualification solely to a
financial qualification, then the inquiry is going to be limited. He said it is generally
recognized in franchise agreements that qualifications can mean " in addition to the
financial aspects." He said AT & T has never run a cable business before and the
question is whether or not they have the experience and understanding of what is involved
in running a cable business. He said the cable company is a public utility that uses the
public right-of-way and has certain responsibilities of providing service. He said the
question is whether or not AT & T has the qualifications and the management experience
to understand this kind of additional obligations as a public utility.
Cornacchia added the responsibilities are political in nature. He said the decision the
Board would make would have to include whether or not to include Falcon. He said whether
or not TCI works with Falcon and does that in a way that meets their bottom line
financially is another issue. He added he thinks it is a good thing to push for, better
utilization of the public right-of-ways by both Falcon and TCI.
Mecham stated TCI's filing gets into the issue with regard to management changes and
changes in policy in the operation of the companies. He said they made a blanket
statement, that they had no intention of changing the management policies. He said with
regard to the financial question, Lane County's share will be handled under the existing
commitment (that the County makes payments) to LCOG and there will be no additional fee
MOTION: to approve ORDER 98-9-23-8.
Green MOVED, Dumdi SECONDED.
There being no further business, Commissioner Cornacchia adjourned the meeting at 12:00
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