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BOARD OF 
COMMISSIONERS'
AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

 

Legend:

PM- Previous Material
# - Sign-up Sheets Available at Entrance
NBA- Notice of Board Action

The meeting location is wheelchair-accessible. Anyone needing special accommodations (hearing impaired, language translation, chemical sensitivity needs, and large print copies of agenda), please make your request at least 48 hours prior to the meeting.
TDD services at 682-3995

Note: Complete Copy of Agenda Packet Material is available for review in the Commissioners' Office


TUESDAY, APRIL 21, 1998 - BUDGET COMMITTEE MEETING

5:15 p.m.     (Harris Hall Main Floor)

 

5:15  I. CALL TO ORDER (Vice-Chair 97-98, Marie Bell)

 

5:15-5:25 II. ELECTION OF CHAIR AND VICE-CHAIR

 

5:25-5:30 III. APPROVAL OF LANE COUNTY BUDGET COMMITTEE MINUTES

May 22, 1997, 5:15 p.m. meeting

May 27, 1997, 4:00 p.m. meeting

May 28, 1997, 5:15 p.m. meeting

 

5:30-6:00 IV. BUDGET MESSAGE (Bill Van Vactor, County Administrator)

 

6:00-6:20 V. PUBLIC HEARING ON THE FY 98-99 PROPOSED BUDGET

 

6:20-7:00 VI. REVIEW BUDGET PROCESS AND THE SCHEDULE (Budget Staff)

Ž Meeting dates, place and time

Ž Technical Questions, “Open Office”

Ž Order of budgets reviewed

Ž Budget introduction

Ž Giving tentative approval of budgets

Ž Final approval scheduled for Tuesday, May 12, 1998

 

7:00-8:00 VII.  FINANCIAL PLAN OVERVIEW (David Garnick, Senior Management Analyst)

 

8:00  VIII. HAND OUT MATERIAL FOR NEXT MEETING (Budget Staff)

 

8:15  IX. ADJOURN

 

______________________________________________________________________________

 

WEDNESDAY, APRIL 22, 1998 - REGULAR MEETING

9:00 a.m.      (Harris Hall Main Floor)

 

1. ADJUSTMENTS TO THE AGENDA

 

#2. PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

3. COMMISSIONERS' ANNOUNCEMENTS (10:40 a.m.)

 

4. PUBLIC SAFETY

 

a. DISCUSSION AND ACTION/In the Matter of Planning a Modification of Forest Work Camp Inmate Selection Criteria. (Sheriff Clements and Paul Sachet) (10:45 A.M. Time Certain)

 

5. COMMISSIONERS' BUSINESS

 

a. UPDATE/Facilities Capital Improvements Projects (No Material). (David Suchart) (10 min.)

 

b. UPDATE/Performance Auditor Recruitment. (NBA & PM 2/19/97) (David Suchart) (10 min.)

 

6. RESOLUTIONS

 

a. PROCLAMATION/Designating the Week of May 3, 1998 as Lane County Tourism Week. (Commissioner Green)

 

7. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

8. COUNTY ADMINISTRATION

 

a. Announcements

 

9. PUBLIC WORKS

 

a. ORDER 98-4-22-1/In the Matter of Amending an Economic Development Assistance Program (EDAP) Agreement with the City of Cottage Grove. (Betty Mishou; George Lavios, City of Cottage Grove)

 

b. ORDER 98-4-22-2/In the Matter of Authorizing the Expenditure of County Road Funds to Enable County Staff to Assist Residents in the Preparation and Submittal of an Application for Federal Highway Bridge Replacement and Rehabilitation Funds for the Horse Creek Bridge on Delta Road and to Authorize Work on Delta Road. (John Goodson) (15 min.)

 

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1111/In the Matter of Amending the Rural Comprehensive Plan to Redesig­nate Land from "Forest" to "Rural" and Rezoning that Land from "F-2/Impacted Forest Land" to "RR-5/SR ("Rural Residential 5 with Site Review"), Adopting Exceptions to Statewide Planning Goals 3 And 4; and Adopting Savings and Severability Clauses (File PA 2418-97; Jewett) (Second Reading & Public Hearing:  May 6, 1998, 1:30 p.m., Harris Hall Main Floor). (Michael Copely)

 

d. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1112/In the Matter of Amending the Rural Comprehensive Plan to Redesig­nate Land From "Agriculture" to "Rural" and Rezoning That Land From "E-40/Exclusive Farm Use" to "RR-5/Rural Residential 5", Adopting Exceptions to Statewide Planning Goals 3 and 4; and Adopting Savings and Severability Clauses (file PA 2060-97; Goodwin) (Second Reading & Public Hearing: May 13, 1998, 1:30 p.m., Harris Hall Main Floor). (Michael Copely) (2 min.)

 

e. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1113/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Agriculture" to "Marginal Land" and Rezoning That Land From "E-40/Exclusive Farm Use" to "ML/Marginal Land"; and Adopting Savings and Severability Clauses (file PA 0220-98; Miesen). (Second Reading & Public Hearing::  May 13, 1998, 1:30 p.m., Harris Hall Main Floor) (Michael Copely) (2 min.)

 

f. FIFTH READING AND DELIBERATION/Ordinance PA 1102/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Agriculture" to "Rural" and Rezoning that Land from "E-40/Exclusive Farm Use" to "RR-5/Rural Residential 5", Adopting Exceptions to Statewide Planning Goals 3 and 4; and Adopting Savings and Severability Clauses (file PA 4118-96; Wiemers) (NBA & PM 11/12/97, 12/10/97, 1/14/98 & 4/8/98). (Michael Copely) (15 min.)

 

g. EIGHTEENTH READING AND DELIBERATION/Ordinance PA 1083/In the Matter of Amending the Eugene-Springfield Metro Area General Plan to Modify Policy 2, Section III.G., to Provide for the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site and Govern Similar Extensions to Other Sites, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses (NBA & PM 4/17/96, 5/8/96, 6/5/96, 6/19/96, 7/2/96, 7/24/96, 8/14/96, 10/2/96, 11/6/96, 12/11/96, 2/5/97, 3/5/97, 5/7/97, 6/11/97, 10/15/97, 1/21/98 & 3/11/98). (Ken Kohl)

 

h. EIGHTEENTH READING AND DELIBERATION/Ordinance PA 1084/In the Matter of Amending the Rural Comprehensive Plan to Add a Policy Governing the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses. (NBA & PM 4/17/96, 5/8/96, 6/5/96, 6/19/96, 7/2/96, 7/24/96, 8/14/96, 10/2/96, 11/6/96, 12/11/96, 2/5/97, 3/5/97, 5/7/97, 6/11/97, 10/15/97, 1/21/98 & 3/11/98). (Ken Kohl) (2 min.)

 

10. CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * *

 

A. Approval of Minutes

 

B. Health and Human Services

 

1) ORDER 98-4-22-3/In the Matter of Delegating Authority to the County Administrator to Sign Contract Amendments for Services to Children and Families for New Opportunities.

 

2) ORDER 98-4-22-4/In the Matter of Accepting the Recommendation of the Mental Health Advisory Committee; Approving Exhibit A (1997-99 Community Mental Health, Alcohol and Drug Abuse and Developmental Disability Services Plan for Carry-Over Funds); and Authorizing the County Administrator to Sign the Plan.

 

3) ORDER 98-4-22-5/In the Matter of Reviewing and approving the Revised By-Laws for the Lane County Community Mental Health Advisory Committee, Exhibit A.

 

C. JTPA

 

1) ORDER 98-4-22-6/In the Matter of Establishing One Half Time Accounting Clerk II Position at the Southern Willamette Private Industry Council (JTPA Department-07), Fund 49.

 

D. Management Services

 

1) ORDER 98-4-22-7/In the Matter of Transferring Funds From the Operational Contingency to Materials and Services Within General Expense Within the Self Insurance Fund in Order to Pay Workers' Compensation Attorney Costs.

 

2) ORDER 98-4-22-8/In the Matter of Authorizing the County Administrator to Execute an Option to Purchase Agreement With John P. Overton for the Sale of County Owned Real Property Identified as Map No. 18-03-24-00-02500 (Adjacent to 34482 Hwy. 58, Eugene).

 

E. Public Safety

 

1) ORDER 98-4-22-9/In the Matter of Ratifying the Execution of an Amended Intergovernmental Service Agreement With the United States Marshal's Service by the County Administrator and Sheriff.

 

F. Public Works

 

1) ORDER 98-4-22-10/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Dust Oiling Material (Lignin Sulfonate), Delivery, CRC Distributor and Operator Needs During June 1, 1998 through September 15, 1998, Contract No. 98-M&S-54

 

2) ORDER 98-4-22-11/In the Matter of In the Matter of the Vacation of a Portion of a Public Road (Now Known as Bobcat Lane), Adjacent to Lots 3 and 4 of the Plat of Porter Acres, as Platted and Recorded in Book 5, Page 6 Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (18-03-29)

 

3) ORDER 98-4-22-12/In the Matter of In the Matter of Vacating a Portion of Polders Street in the Plat of Norwood as Platted and Recorded in Book 6, Page 31 Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (17-09-29-43)

 

4) ORDER 98-4-22-13/In the Matter of Constructing Improvements to Coburg Road Between Mile Post 6.65 and 7.41, Including Assessments and Setting a Lien Against Adjacent Properties

 

5) ORDER 98-4-22-14/In the Matter of Awarding a Contract to Morton Traffic Markings in the Amount of $257,165 for the Purchase of One (1) New Highway Paint Striper Truck, Contract 97/98 FS-06.

 

6) RESOLUTION AND ORDER 98-4-22-15/In the Matter of Acquiring Fee or Other Interests in Certain Real Properties Due to Hardship for the Reconstruction and Improvement of the Jasper Road Extension Project, Hwy. 126 to Jasper Road. (NBA & PM 4/1/98)

 

7) ORDER 98-4-22-16/In the Matter of Amending the Barger Drive and Bethel School Road Agreement with the City of Eugene.

 

G. Regional Information System

 

1) ORDER 98-4-22-17/In the Matter of Approving and Authorizing Lane County Administrator to Sign an Amendment to Lane County Contract #980569, an Intergovernmental Agreement With Lane Council of Governments, to Provide Funding for the Regional Technology Services Coordinator.

 

END OF CONSENT CALENDAR * * * * * * * * * * * * * * * * * * *

 

WEDNESDAY, APRIL 22, 1998 - REGULAR MEETING (Continued)

 

11. ASSESSMENT AND TAXATION

 

a. ORDER 98-4-22-18/In the Matter of Approving Submission of Assessment and Taxation Grant Budget to the Oregon Department of Revenue. (Jim Gangle) (15 min.)

 

b. ORDER 98-4-22-19/In the Matter of Appointing One Member to the Farm Review Board Advisory Committee. (Jim Gangle) (2 min.)

 

12. HEALTH AND HUMAN SERVICES

 

a. ORDER 98-4-22-20/In the Matter of Establishing a Temporary Help Position in the Department of Health and Human Services. (Rob Rockstroh) (5 min.)

 

13. MANAGEMENT SERVICES

 

a. ORDER 98-4-22-21/In the Matter of Increasing Two Administrative Assistant Positions From .75 FTE to 1.0 FTE in the Department of Management Services and Transferring $5,335 from the General Expense Training Program to the Department of Management Services Benefits Program. (David Suchart) (10 min.)

 

b. ORDER 98-4-22-22/In the Matter of Voluntarily Recognizing the Administrative-Professional Association of Lane County Public Works, Inc., as the Representative of Public Works' Engineering Technical Staff and Authorizing Negotiations on a Contract Addendum. (David Suchart) (10 min.)

 

14. REVIEW ASSIGNMENTS

 

15. EMERGENCY BUSINESS

 

1:30 p.m.   (Harris Hall Main Floor)

 

16. COMMISSIONERS' ANNOUNCEMENTS

 

#17. PUBLIC HEARINGS

 

a. SECOND READING AND PUBLIC HEARING/Ordinance PA 1110/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Agriculture" to "Marginal Land" and Rezoning that Land from "E-40/Exclusive Farm Use" to "ML/Marginal Land"; and Adopting Savings and Severability Clauses (file PA 1480-97; Waterbury) (NBA & PM 4/8/98). (Michael Copely)

 

b. SECOND READING AND PUBLIC HEARING/Ordinance No. 2-98/In the Matter of Amending Chapters 10 and 16 of Lane Code to Revise Provisions With Regard to the Floodplain Combining District (/FP) and the Floodplain Combining Zone (/FP/RCP) (LC 10.271 And 16.244) and Declaring An Emergency (NBA & PM 4/8/98). (Michael Copely)

 

18. OTHER BUSINESS

 

Public Works

 

a. REPORT BACK/Status Report on Hearing Schedule and Proposed Amendments to LC 16.210 for the F-1 Zone Concerning Whether or Not to Allow New Dwellings. (NBA & PM 9/23/97, 12/16/97 & 2/24/98) (Kent Howe and Jim Mann) (90 min.)

 

______________________________________________________________________________

 

THURSDAY, APRIL 23, 1998 - BUDGET COMMITTEE MEETING

5:30-8:30 p.m.      (Commissioners' Conference Room)

 

Public comment  5:15 p.m.

BCC & CAO   5:30 p.m.

County Counsel  6:00 p.m.

Information Services  6:30 p.m.

RIS    7:00 p.m.

General Expense  7:30 p.m.

HRMS - Support Services 8:00 p.m.

 

*NOTE:  Estimated Times

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*NOTE: Next scheduled Board of Commissioners' Meeting Wednesday, May 6, 1998.