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BOARD OF
COMMISSIONERS'
AGENDA

Public Service Building  125 East 8th Avenue
Eugene, OR  97401       Phone:  682-4203

Legend:

PM- Previous Material
# - Sign-up Sheets Available at Entrance
NBA- Notice of Board Action

The meeting location is wheelchair-accessible. Anyone needing special accommodations (hearing impaired, language translation, chemical sensitivity needs, and large print copies of agenda), please make your request at least 48 hours prior to the meeting.
TDD services at 682-3995

Note: Complete Copy of Agenda Packet Material is available for review in the Commissioners' Office


WEDNESDAY, JUNE 24, 1998 - HOUSING AUTHORITY AND COMMUNITY SERVICES AGENCY

9:00 a.m.    (Harris Hall Main Floor)

 

#1. PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

2. REGULAR BUSINESS

 

a. ORDER 98-6-24-1H/In the Matter of Entering into a Loan Agreement with the City of Eugene for Rehabilitation of Fourteen Pines Apartments. (Larry Abel) (5 min.)

 

3. CONSENT CALENDAR

 

BEGINNING OF CONSENT CALENDAR * * * * * (2 min.)

 

a. Approval of Minutes: May 27, 1998, 9:00 a.m.

 

b. ORDER 98-6-24-2H/In the Matter of Accepting a Bid and Awarding Contract #98-C-0059 to Upgrade 60 Kitchens at the Agency-Owned Complex Known as Riverview Terrace, 925 W. Main Street, Cottage Grove, Oregon.

 

c. ORDER 98-6-24-3H/In the Matter of Accepting a Bid and Awarding Contract #98-C-0056 for the Seven Sites: Exterior Improvements.

 

d. ORDER 98-6-24-4H/In the Matter of Accepting a Bid and Awarding Contract #98-C-0055 for Alarm Systems at Two Complexes.

 

e. RESOLUTION AND ORDER 98-6-24-5H/In the Matter of Approving the FY98 Compre­hensive Grant and the Five Year Action Plan.

 

END OF CONSENT CALENDAR * * * * *

 

4. EXECUTIVE SESSION as per ORS 192.660

 

______________________________________________________________________________

 

WEDNESDAY, JUNE 24, 1998 - METROPOLITAN WASTEWATER SERVICE DISTRICT MEETING

(Following HACSA)     (Harris Hall Main Floor)

 

#1. PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

2. PUBLIC HEARINGS

 

a. PUBLIC HEARING AND ORDER 98-6-24-1M/In the Matter of Adopting the 1998-99 Lane County Metropolitan Wastewater Service District Budget, Making Appropriations and Levying Taxes. (Bill VanVactor and David Garnick)

 

3. Approval of Minutes:

May 27, 1998, following Regular Meeting

June 19, 1996, 9:00 a.m.

June 25, 1997, following HACSA

March 18, 1998, 9:00 a.m.

June 10, 1998 MWSD Budget Committee Meeting, 12:00 noon

 

______________________________________________________________________________

WEDNESDAY, JUNE 24, 1998 - REGULAR MEETING

(Following MWSD)     (Commissioners’ Conference Room)

 

1. ADJUSTMENTS TO THE AGENDA

 

a. Public Works

 

1) ORDER 98-6-24-32/In the Matter of Amending Chapter 60 of Lane Manual to Revise and Move Subsurface Sanitation Fees to Department of Public Works, Land Management Division (LMD) and to Revise Certain LMD Charges and Planning Fees (LM 60.840, 60.850, 60.851 and 60.852) Effective July 1, 1998. (John Cole, LMD)

 

#2. PUBLIC HEARINGS

 

a. PUBLIC HEARING AND ORDER 98-6-24-33/In the Matter of Adopting the 1998-99 Lane County Budget, Making Appropriations and Levying Taxes. (Bill VanVactor and Budget Staff)

 

b. SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1117/In the Matter of Amending the West Eugene Wetlands Plan by Adopting New Policies and Plan Text Establishing Planned Transportation Corridor and Utility Corridor Wetland Designations, and Adopting a Severability Clause. (NBA & PM 6/2/98) (Jan Childs/Jim Johnson)

 

#3. PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

4. COMMISSIONERS' ANNOUNCEMENTS (10:40 a.m.)  

 

5. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

6. COUNTY ADMINISTRATION

 

a. Announcements

 

b. ORDER 98-6-24-1/In the Matter of Transfers Between Appropriation Levels, Departments and Funds. (David Garnick) (5 min.)

 

c. ORDER 98-6-24-2/In the Matter of Accepting Hileman and Whitely Boat Landings into Lane County's Park Management System. (Bill Van Vactor and Bob Keefer) (10 min.)

 

d. ORDER 98-6-24-3/In the Matter of Establishing Distressed Area Designations for Unincorporated Communities in Lane County. (Peter Thurston and Stephanie Schulz) (5 min.)

 

7. PUBLIC WORKS

 

a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 3-98/In the Matter of Amending Chapter 14 of Lane Code  to Revise Various Provisions of the Land Use Application and Appeal Procedures,  Make Other Housekeeping Changes to Quasi-Judicial Land Use Hearing Rules, and Adopting an Emergency Clause. (Second Reading & Public Hearing:  July 8, 1998, 1:30 p.m., Harris Hall Main Floor) (Jim Mann, LMD)

 

b. SECOND READING AND SETTING THIRD READING AND PUBLIC HEARING/Ordinance PA 1116/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Agriculture" to "Natural Resource: Mineral" and Rezoning that Land From "E-30/Exclusive Farm Use" to "SG/Sand, Gravel & Rock Products," and Adopting Savings and Severability  Clauses (file PA 2191-97; Egge). (Third Reading and Public Hearing:  July 8, 1998, 1:30 p.m., Harris Hall Main Floor) (NBA & PM 6/10/98) (Bill Sage) (2 min.)

 

c. CONTINUED DISCUSSION/Hearing Schedule and Proposed Amendments to LC 16.210 for the F1 Zone Concerning Whether or Not to Allow New Dwellings. (NBA & PM 9/23/97, 12/16/97, 2/24/98 & 4/22/98) (Kent Howe & Jim Mann, LMD) (NOTE: 11:00 A.M., TIME CERTAIN)

 

d. ORDER 98-6-24-4/In the Matter of Adopting 45% by the Year 2000 as the New Countywide Recovery Rate Goal. (Tanya Baker) (10 min.)

 

e. ORDER 98-6-24-5/In the Matter of Approving Amendment No. 1 in the Amount of $500,000 to the Requirements Contract with EMCON. (Ken Kohl) (10 min.)

 

f. ORDER 98-6-24-6/In the Matter of Awarding Contract WM 97/98-19 to Wilder Construction Company in the Amount of $1,190,625.50 for the Short Mountain Landfill Leachate Lagoon Construction and Authorizing the County Administrator to Execute the Contract. (Ken Kohl) (10 min.)

 

8. CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * *

 

A. Approval of Minutes:

May 27, 1998, Regular Meeting, following HACSA

June 2, 1998, Work Session, 9:00 a.m.

June 10, 1998, Regular Meeting, 10:30 a.m.

 

B. County Administration

 

1) RESOLUTION 98-6-24-7/In the Matter of Issuance of Industrial Development Revenues Bonds by the State of Oregon to K&M Holdings LLC.

 

C. County Counsel

 

1) ORDER 98-6-24-8/In the Matter of Acceptance of Certificate of Election and Proclamation of Results (May 19, 1998 Election).

 

D. Health and Human Services

 

1) ORDER 98-6-24-9/In the Matter of Accepting Revenues of $90,175 from the State of Oregon for Low Income Weatherization Services; to Delegate Authority to the County Administrator to Sign an Amendment with the Housing Authority and Community Services Agency (HACSA) to Provide Weatherization Services.

 

E. Management Services

 

1) ORDER 98-6-24-10/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to the Robert Phillip Friedman Trust (Portion of Map #18-03-07-42-02800, Adjacent to 215 Frederick Court, Eugene).

 

2) ORDER 98-6-24-11/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to the Donald E. Lown and Hyde A. Lown (Map #20-03-05-00-02300, Adjacent to 80770 Turkey Run Road, Creswell.)

 

3) ORDER 98-6-24-12/In the Matter of Authorizing the County Administrator to Execute a One Year Lease Renewal Agreement with the Federal General Services Administration for the Daycare at 540 Oak Street, Eugene and a One Year Renewal of the Operations Agreement between Lane County, Busy Barn, Inc. and the Forest Service.

 

4) ORDER 98-6-24-13/In the Matter of Authorizing the County Administrator to Exe­cute Lease Renewal Agreements with Sarah Land Company for Space at 1897, 1901 and 1907 Garden Avenue, Eugene Used for Mental Health Programs.

 

5) ORDER 98-6-24-14/In the Matter of Awarding Lump Sum Payments to Engineering Technical Staff in the Engineering Division of the Public Works Department.

 

6) ORDER 98-6-24-15/In the Matter of Award of Bid LCP 97/98-19 for Requirements Purchase of Industrial Linen Services.

 

F. Public Works

 

1) ORDER 98-6-24-16/In the Matter of Awarding a Contract to River Roofing, Inc. for Roofing Unity Covered Bridge, Bridge No. 19-1W-2, Contract No. 97/98-22.

 

2) ORDER 98-6-24-17/In the Matter of Approving a License Agreement with Roseburg Resources Company Covering the Walton Solid Waste Transfer Site.

 

3) ORDER 98-6-24-18/In the Matter of Amending an Agreement with the City of Eugene for the West 18th Avenue - Bertelsen to Willow Creek Improvement Project.

 

4)  ORDER 98-6-24-19/In the Matter of Accepting a Federal Aid in Sport Fish Restoration Act Fund Grant through the Oregon Department of Fish and Wildlife for  Improvements to Helfrich Landing, and Delegating Authority to the County Administrator to Sign the Cooperative Agreement.

 

5) ORDER 98-6-24-20/In the Matter of Amending the Project Design Concept for Improvement of Alvadore Road at Bud Vaughan Road; Amending the FY 99-03 Capital Improvement Project (CIP); and Amending the FY 98/99 List of Public Improvements.

 

G. Regional Information System

 

1) ORDER 98-6-24-21/In the Matter of Approving Renewal of Hardware and Software Maintenance Agreement with Digital Equipment Corporation.

 

END OF CONSENT CALENDAR * * * * * * * * * * * * * * * * * * *

 

WEDNESDAY, JUNE 24, 1998 - REGULAR MEETING (Continued)

 

9. DISTRICT ATTORNEY'S OFFICE

 

a. ORDER 98-6-24-22/In the Matter of Applying for a Grant From the Oregon Department of Justice in an Amount Not to Exceed $150,000 to Fund a 1.0 FTE Position From January 1, 1999 Through June 30, 2001 in the District Attorney's Office. (Lori Nelson) (5 min.)

 

b. ORDER 98-6-24-23/In the Matter of Applying for Grant Funds in an Amount Not to Exceed $75,000 From the Violence Against Women Act Grant Program Available Through the Oregon State Police. (Doug Harcleroad)

 

10. COMMISSIONERS' BUSINESS

 

a. ORDER 98-6-24-24/In the Matter of Requesting an Expanded Disaster Declaration by Governor Kitzhaber to Include Lane County’s Commercial Fishing Industry. (Commissioner Dumdi)

 

11. EMERGENCY BUSINESS

 

12. CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * *

 

A. Health and Human Services

 

1) ORDER 98-6-24-25/In the Matter of Accepting Revenues in the Amount of $1,276,408 from the Cities of Eugene and Springfield for Human Services Commission Program Funding; to Approve the Intergovernmental Agreement Between Lane County and the Cities of Eugene and Springfield; and to Delegate Authority to the County Administrator to Sign an Intergovernmental Agreement for FY 98/99 Attached as Exhibit A.

 

B. JTPA

 

1) ORDER 98-6-24-26/In the Matter of Appointing New Members to the Jobs Plus Implementation Council.

 

C. Management Services

 

2) ORDER 98-6-24-27/In the Matter of Multiple Awards for Bid LCP 97/98-23 for Requirements Purchase of Construction Services.

 

D. Public Works

 

1) ORDER 98-6-24-28/In the Matter of Accepting the Offer from Oregon Department of Transportation to Purchase a Permanent Road Easement Over a Portion of County-Owned Property Located at Highway 58 and Pheasant Lane.

 

2) RESOLUTION AND ORDER 98-6-24-29/In the Matter of Acquiring Fee or Other Interests in Portions of Certain Real Properties for the Reconstruction and Improvement of Brown's Landing Road.

 

3) ORDER 98-6-24-30/In the Matter of Vacating a Slope Easement and a Drainage Easement in the Northwest Quarter of Section 1, Township 17 South, Range 4 West, of the Willamette Meridian, Without a Public Hearing, and Adopting Findings of Fact (17-04-01-23).

 

4) ORDER 98-6-24-31/In the Matter of Awarding a Contract to CXT, Incorporated in the Amount of $44,262.43 for a Pre-Cast Concrete Flush Toilet at Linslaw Park and Delegating Authority to the County Administrator to Sign the Contract, PKS 97/98-04.

 

END OF CONSENT CALENDAR * * * * *

 

REVIEW ASSIGNMENTS:

 

*NOTE:  Estimated Times

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*NOTE: Next scheduled Board of Commissioners' Meeting July 1, 1998.