August 14, 1996
BOARD OF COMMISSIONERS' REGULAR MEETING
Commissioners' Conference Room - 9:00 a.m.
Chair Bobby Green, Sr. presided with Steve Cornacchia, Ellie Dumdi, Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.
1. ADJUSTMENTS TO THE AGENDA
Green announced that Items 8.a and 8.b. would be heard following the Healthy Start discussion. He also reported that a time certain was scheduled for 9:15 a.m. with Rob Rockstroh.
2. PUBLIC COMMENTS
Chris Reid Murray, 1765 West 17th Avenue, stated that he was present representing the local broadcasters of Lane County, with regard to television, radio and cable. He discussed the Emergency Alert System, which was developed to replace the Emergency Broadcast System. Murray distributed a handout dealing with the Emergency Alert System. He reported that he has been working with Ike Jensen in developing a local plan and that the County needs to buy some "end coding" equipment, costing between $2,500 and $4,000. Murray observed that timing did not allow for fiscal year budget planning. Rust noted the need to ask for staff analysis. Van Vactor stated that he would contact Ike Jensen regarding funding options.
3. COMMISSIONERS' ANNOUNCEMENTS
To be held at approximately 10:40 a.m.
4. EXECUTIVE SESSION as per ORS 192.660
To be held later in the day.
5. COUNTY ADMINISTRATION
b. DISCUSSION/Healthy Start.
Bill Van Vactor, County Administrator, introduced Susan Sowards who provided a brief review of the agenda memorandum (see material on file). She distributed a budget scenario as updated at last weeks Children and Families meeting. Sowards explained that the bottom line is that if the Commission had proceeded as budgeted, they would be $733,899 in the red. Sowards described the federal funding cutbacks that are anticipated totaling approximately $175,000. She explained that the Commission had intended to raise funds to supplement the Healthy Start budget and the actual allocation formula at the state level left Lane County at even more of a deficit. Sowards distributed a second handout reflecting the ending of the core Healthy Start on August 31, 1996, which still reflects a deficit of $286,840.
Van Vactor complimented Green on his handling of his new duties as chair of the Commission on Children and Families. Responding to Weeldreyer, Sowards indicated that CCF would be looking at potential cuts in all programs, not just Healthy Start, in order to balance the budget. Responding to Rust, Van Vactor explained that prior spending was based on expectations of "soft" revenue. Van Vactor also thanked the Health and Human Services department for stepping in to help with this situation. Responding to Weeldreyers concerns regarding direct services versus gathering information, Sowards indicated that the direct services components will be the primary focus henceforth.
The following items were taken out of order.
8. HEALTH AND HUMAN SERVICES
a. RESOLUTION AND ORDER 96-8-14-5/In the Matter of Establishing a 1.0 FTE Program Services Coordinator Position and Appropriating $130,844 in Revenues and Expenditures in Fund 86 in the Department of Health and Human Services, Granting Authority to the County Administrator to Sign Revision #1 to the Intergovernmental Agreement with the Oregon Health Division.
Rockstroh briefly reviewed this item.
MOTION: Approval of the Order. Dumdi MOVED, Weeldreyer SECONDED. VOTE: 5-0.
b. RESOLUTION AND ORDER 96-8-14-6/In the Matter of Appointing One Member to Fill a Vacancy to the Mental Health Advisory Committee.
Rockstroh briefly reviewed this item.
MOTION: Approval of the Order appointing Marion Esty to the Mental Health Advisory Committee. Weeldreyer MOVED, Dumdi SECONDED. VOTE: 5-0.
The following item was added to todays agenda.
c. DISCUSSION/WIC program.
Copies of a faxed memorandum from the Oregon Health Division were distributed (see material on file). Rockstroh explained that the state is suggesting that Lane County become involved in the WIC program which was formerly part of Family Resources which has dissolved. He indicated that Tony Corcoran is advocating for a different model and different administration with less staffing.
Cornacchia received confirmation that WIC is funded primarily with federal funds which are passed through the state and the county has authority to manage it. Rockstroh indicated that 28 counties do it themselves and three counties contract out. Responding to Cornacchia, Rockstroh stated that there was no expectation on the part of legislators that the county would take over the program and be responsible for any shortfalls. He stressed that there would be no net impact to the General Fund or other grant programs. Susie Kent explained that up until July of 1995, the WIC contract had always passed through the county with the county receiving three percent for administration. She indicated that as of July of 1995, the state contracted directly with Family Resources.
Responding to Rust regarding linking Healthy Start into WIC services, Rockstroh explained that if Lane County is doing a nutrition program, it is only natural to look for at risk kids for the same time, talk about immunizations, etc. Green remarked that it would be helpful if WIC could be integrated into overall program planning, as opposed to being a "stand alone."
6. PUBLIC WORKS
a. REPORT BACK/In the Matter of Evaluation of EMCON and Osmotek Proposals.
Craig Starr, Interim Waste Management Manager, referred to the report from CH2M-HILL regarding leachate management alternatives and reviewed this information for the Board (see material on file). He distributed a separate sheet detailing total cost projection comparisons in which total costs for the pipeline are approximately $5,373,000 compared with $9,097,000 for the Osmotek alternative. Starr commented that he feels CH2M did a good job putting this together. He observed that CH2M notes there are uncertainties with both options. Rust asked whether Starr would be interested in some type of on-site treatment pilot as a backup, even if the County moves forward with the pipeline. Starr stated that he could work with that if there were no cost, but that he doesnt see any driving force to do that. Rust emphasized that there are two reasons: 1) for the good of the ecology, as CH2M indicates that it is likely there would be a better effluent discharge if pretreatment is done; and 2) there are other partners who could create legal obstacles.
Responding to Cornacchia, Starr stated that approximately $2 million is currently budgeted for capital and $300,000 for the first year of operation of leachate management. He indicated that they probably dont have enough budgeted for a full year of trucking.
Cornacchia remarked that based on CH2M results, it appears there are people who owe staff an apology, noting that there was no "evil conspiracy" to create a particular outcome. He added that he would rather see treatment on-site, but that it will probably be necessary to deal with the reality of numbers which show a 40% higher cost with the on-site alternative.
Weeldreyer questioned the cost to Lane County if there were a catastrophic failure (rupture causing environmental damage) of the pipeline. Rust remarked that it would be his assumption that there would be a pumping system that would shut off. Starr stated that the planned pipe is consistent with gas pipelines and that the system will be highly instrumented. He explained that if one were digging with a backhoe and cut through the pipeline there will be some spillage, but the system will shut itself off quickly. Weeldreyer observed that there is already a crowded utility corridor on Highway 99.
Rust stated that he will be voting for the ordinance, but thinks that on-site pretreatment is the future. He encouraged staff to be receptive to a pilot project and help pioneer this new technology. Cornacchia and Dumdi concurred.
There was a brief discussion of the process for approval of the ordinance.
b. CONTINUED RESOLUTION AND ORDER 96-8-7-1/In the Matter of Acquiring Fee or Other Fee or Other Interests in Portions of Certain Real Properties for the Short Mountain Leachate Force Main Project.
There was consensus to roll this item forward to coincide with the next discussion of Ordinance PA 1083 and PA 1084 on October 2.
c. SEVENTH READING AND DELIBERATION/Ordinance PA 1083/In the Matter of Amending the Eugene-Springfield Metro Area General Plan to Modify Policy 2, Section III.G., to Provide for the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site and Govern Similar Extensions to Other Sites, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.
d. SEVENTH READING AND DELIBERATION/Ordinance PA 1084/In the Matter of Amending the Rural Comprehensive Plan to Add a Policy Governing the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.
Green read Ordinances PA 1083 and Ordinances PA 1084 into the record.
Mike Copely, Associate Planner, stated that traditionally in the Metro Plan amendment process, the initiating party takes action last. He indicated that there would be a report back regarding the intergovernmental agreement in a few days. Copely remarked that the Eugene City Council wants to see the final agreement before taking action on the ordinances.
MOTION: Approval of the Seventh Readings and Setting Eighth Readings and Deliberation on October 2, 1996. Cornacchia MOVED, Dumdi SECONDED. VOTE: 5-0.
7. CONSENT CALENDAR
A. Approval of Minutes: None.
B. Health and Human Services
1) RESOLUTION AND ORDER 96-8-14-1/In the Matter of Appropriating $24,500 in Fund 86 in the Department of Health and Human Services (H&HS) to Assist Lane Sheltercare (LSC) With the Lease of a Facility; Granting Authority to the County Administrator to Sign Plan Amendment Approval Form (PAAF) #37 in the Amount of $54,500.
C. Human Resources and Management Services
1) ORDER 96-8-14-2/In the Matter of Amending the Bylaws of the Human Rights and Affirmative Action Advisory Committee.
D. Public Works
1) ORDER 96-8-14-3/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Game Farm Road South (17-03-22).
2) ORDER 96-8-14-4/In the Matter of Amending the Public Works FY 96/97-FY 00/01 Five-Year Capital Improvement Program.
MOTION: Approval of the Consent Calendar. Weeldreyer MOVED, Dumdi SECONDED. VOTE: 5-0.
This meeting recessed at 10:33 a.m. to reconvene at 10: 45 a.m.
3. COMMISSIONERS ANNOUNCEMENTS
Rust stated that he had had an opportunity to help staff at the Lane County fair booth yesterday and there was a lot of interest around the ballot for a new logo.
Weeldreyer indicated that she had taken two bus rides last week: 1) with the Foothills Action Community Team, the strategic planning group for the Lowell/Dexter/Jasper/Fall Creek communities; and 2) with a group regarding Highway 58 looking at safety issues. She stated that she was asking for help from the Board regarding how to be involved in the final design. Weeldreyer reported that there would be another stakeholders meeting this Friday and that they would try to finalize design considerations. She encouraged interested Board members to be there.
Weeldreyer commented that she had attended the Westfir City Council meeting last night where discussions were had regarding their water, wastewater and the Westfir Mill site.
Dumdi remarked that the Junction City Scandinavian Festival went well, despite the heat.
Dumdi noted that the Boards road tour yesterday was very informative.
Dumdi stated that she had worked at the Countys Fair Booth last night.
Dumdi discussed the need for replacement of the river gauge on the Siuslaw River, stating that she was meeting with the Forest Service regarding what needs to be done. She stressed that this is an important piece of the emergency management system.
Weeldreyer again asked the Board if they would like a formal role in the Highway 58 town hall meeting. Green indicated that he will rely on information from the town hall meeting. Weeldreyer stated that she would check with Public Works staff to see if the Board legally needs to have a public hearing on design before it goes into the STIP.
Green reported that the Board would be serving dessert to seniors at the Fair today.
Green observed the need to look at alternatives to the current process for signing plats. Teresa Wilson, County Counsel, noted the need for a legislative change as the state statute is specific as to only the chair and the vice-chair having the ability to sign. Wilson was asked, as time permits, to look into the possibility of provisions for an acting (pro tem) Chair.
Green stated that he would be going to Ft. Lewis this weekend with Colonel Bill Stewart to observe what happens in the National Guard.
9. REVIEW ASSIGNMENTS
Not reviewed today.
10. EMERGENCY BUSINESS
See 8.c. above.
There being no further business, this meeting adjourned into Executive Session at 11:10 a.m.
Sharon Giles, Recording Secretary
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