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December 17, 1996
BOARD OF COMMISSIONERS' WORK SESSION
Commissioners' Conference Room - 9:00 a.m.

Chair Bobby Green, Sr. presided with Steve Cornacchia (arrived at 9:08 a.m.), Ellie Dumdi, Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

1. PUBLIC COMMENTS

Brianne McBride, stated that until recently she was a homeless youth. She explained that there is a lack of shelter for youth in this situation. McBride stressed the need for donations of space and food, and for people to help homeless youth as much as they can. She commented that there is a need for people to know there are so many homeless youth. Responding to Dumdi, McBride stated there are homeless youth as the result of abuse at home and as a result of parents not caring. Rust recommended that McBride be invited to the IHSC to discuss the homeless youth situation. McBride suggested that Looking Glass programs be advertised more diligently. Green told McBride that the IHSC (Human Services Committee) would be meeting this Thursday at noon. McBride stated that it is also necessary for food boxes to be made available to these teens.

Michael Gorman, P.O. Box 12167, commented that he is an adult homeless person. He stated that there is an upcoming meeting regarding the unaccountable deaths of mental health patients. He distributed information indicating that he has also filed an appeal regarding the greenway ordinance and has lodged a complaint against Jan Childs of the City of Eugene. Gorman stated that he has received a death threat from a law enforcement officer. He stressed that he will be at every public hearing over the next few weeks to discuss his issues.

2. COMMISSIONERS' ANNOUNCEMENTS

None today.

3. COMMISSIONERS’ BUSINESS

a. DISCUSSION/Evaluation of the County Administrator.

Green referred to the self-evaluation of Bill Van Vactor, County Administrator, noting the large number of tasks that were assumed over the last year. He specifically referred to the issue of the casino and its satisfactory resolution. Green also noted the efforts put forth toward the levy. He indicated that his own overall rating of Van Vactor was a "9." Green praised Van Vactor’s work with the Management Team. Rust stated that the proof of Van Vactor’s worth to the organization is that he has the confidence of the Board, the department directors, staff and the general public. Cornacchia commented that he has always received positive feedback from others regarding Van Vactor. He stated that Van Vactor is committed, dedicated and loyal to Lane County. Dumdi expressed appreciation for Van Vactor’s communication with the Board. Weeldreyer agreed with the comments of the other commissioners, stating that she has enjoyed watching Van Vactor grow in the job. She stated that she would give Van Vactor an exceptional rating. Van Vactor offered his appreciation for the Board’s confidence, noting that his department, particularly, Arlene Marshall, the management analysts and the support staff, deserve a lot of credit.

MOTION: To give Van Vactor an "exceptional" rating. Rust MOVED, Dumdi SECONDED. 

Van Vactor asked that his contract be renewed at its present levels for the upcoming year. There was consensus that this be incorporated into the Motion.

VOTE: 5-0.

4. PUBLIC WORKS

a. ORDER 96-12-17-1/In the Matter of Appointing Three Members to Serve on the Resource Recovery Advisory Committee.

Ken Sandusky briefly reviewed this item for the Board (see material on file).

MOTION: Approval of the Order reappointing Eugene Davis and appointing Ann Samsell and Edward Winter to the RRAC. Dumdi MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

b. ORDER 96-12-17-2/In the Matter of Adopting Revised Bylaws for the Resource Recovery Advisory Committee.

Hillary Johnson, Waste Reduction Coordinator, reviewed the agenda memorandum (see material on file). She noted that the RRAC has had problems obtaining a quorum at its meetings. Johnson responded to Rick Schulz’s File Note, indicating she, too, was concerned about the change in the quorum criteria. She proposed just following through with the mandatory attendance requirement at this time. Responding to Dumdi, Johnson provided some insight into low attendance at the meetings. Green suggested that the committee’s chair make an effort to contact those members who are not attending regularly.

MOTION: Approval of the Order, to be revised to deal with the mandatory attendance requirement only. Dumdi MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

c. DISCUSSION/Local Road Standards.

Tom Stinchfield, Transportation Planning Engineer, briefly reviewed his agenda memorandum (see material on file). He reported on a conversation with another county’s engineer regarding private easements and private roads, noting that if public interest is toward saving dollars, it is wise to move towards private easements and private roads; but if the desired result is providing the best service to the public, then that is not the best process. Responding to Rust regarding making exceptions to standards, Stinchfield stated that standards need to be in place and if they are too variable, there are problems with equity issues with the public. He discussed the comparison of Lane County’s standards with those of other counties, observing that all seem to conform to the two-lane standard with paving.

Rust noted that Tillamook and Benton counties allow for a variable road width. Stinchfield indicated staff would return to the Board after discussion with the Roads Advisory Committee. He stated that he was looking for better policy direction on how to implement the standards. Stinchfield asked for the Board’s thoughts on one-lane roads with turnouts versus two lane roads. Dumdi stated that she would like to see flexibility in working with what is on the ground. Rust commented that the County should pursue safety and cost-effectiveness. With regard to turnouts, Rust noted that log trucks generally deal with turnouts on the back roads. He spoke in favor of turnouts in many cases, using a minimalist approach. Weeldreyer expressed concern about the specific situation regarding the "Oregon Properties" in Lane County and whether some of those rights-of-way are still practical. Stinchfield indicated that it would be a challenge to delineate a variable approach in the Code. Green expressed support of the turnout approach when available. Rust again offered support for flexibility/variability being built into the system. Weeldreyer discussed new development and whether those roads should be built to county standards, indicating that current road funding is hardly enough to maintain the current county roads and stating that some thought should be given to allowing more private easements and not expanding the County system. Rust observed that the big trade-off would be public access. Stinchfield commented that secondary access is also an important consideration. There was consensus that this issue would come back after Roads Advisory review.

d. ORDER 96-12-17-3/In the Matter of Authorizing the County Administrator to Execute New County/City Road Partnership Agreements with Each City in Lane County.

John Goodson, Public Works Director, reviewed this item for the Board (see material on file). He requested input from the Board regarding the cities’ annuals reports. Goodson indicated that he was looking for consistency. Green agreed with the consistent reporting methodology, to include what roads are regularly maintained, how the funds are actually being used, etc. Rust expressed an interest in Lane County doing the maintenance if it can do it at or below the cities’ cost. Weeldreyer supported giving cities the option of services versus actual cash payments.

MOTION: Approval of the Order. Rust MOVED, Weeldreyer SECONDED. Weeldreyer indicated that she would like to see another round table discussion with cities, before the expiration of the upcoming agreement, regarding better value for road work if services are provided versus cash.

VOTE: 5-0.

5. EMERGENCY BUSINESS

To be dealt with in tomorrow’s session.

Teresa Wilson, County Counsel, received concurrence from the Board to change the Executive Session planned for Wednesday (tomorrow) at 4:00 p.m. to Thursday, December 19 at 1:30 p.m.

This meeting adjourned at 10:40 a.m. with the Board visiting the Junction City Jail at 11:00 a.m., the Public Works Holiday/Retirement Reception in Florence at 2:00 p.m. and the Florence Jail at 3:00 p.m. Steve Cornacchia was excused from those events .

Sharon Giles, Recording Secretary

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