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December 18, 1996
BOARD OF COMMISSIONERS' REGULAR MEETING
Commissioners' Conference Room - following Jail Tour

Chair Bobby Green, Sr. presided with Steve Cornacchia, Ellie Dumdi, Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

This meeting convened at 10:00 a.m. following the Board’s tour of the Cottage Grove Jail.

1. ADJUSTMENTS TO THE AGENDA

Four items of Emergency Business were identified.

2. PUBLIC COMMENTS

Johan Hogervorst, hydrologist with the Forest Service in Mapleton, spoke regarding the river gauge on the Siuslaw River. He identified an opportunity for the Geological Survey to restore and maintain the gauge if they receive matching funds from a state or county entity. Hogervorst explained that the gauge supplies information to hydrologists, emergency services, recreation folks and, most importantly, it provides information for the National Weather Service to do flood predictions. He indicated that the maintenance costs $8,800 per year, which would require the need for $4,400 in matching funds. Cornacchia asked if there was a change in federal funding for maintenance of the gauges. Hogervorst reported that there had been a change in funding priorities.

John Burns, 2181 Lake Isle Court, stated that he and his wife have a brand new cottage at 11111 East Mapleton Road on the Siuslaw River. He noted that they have been flooded twice this year, stating that he was unhappy that they didn’t have warning regarding the second flood. Burns urged the Board to come up with the matching funds. Cornacchia emphasized that this is a federal function and they have been responsible for maintenance in the past. Burns indicated that he would be willing to support the effort with a small amount of funding.

Darlene Kline-Dolby, 3810 Monroe, indicated that she is a fisherman, a Northwest Steelheader and a STEP volunteer, thus she is very interested in river levels. She remarked that it is difficult to plan trips without knowing river levels and that knowledge of river levels is critical to safety. Kline-Dolby observed that the cost of maintenance is minimal from a safety aspect. She asked the Board to support the maintenance effort.

Richard Wagner, National Weather Service, 28829 Lockheed Drive, Suite 1, remarked that the watershed on the Siuslaw is fast reacting. He emphasized the need for data for flood forecasts. With regard to federal responsibility, Wagner stated that this is actually a county responsibility, but has been provided as a courtesy by Coast and Geodetics, a branch of the Geological Survey. Responding to Rust, Wagner described how the gauge actually works. Cornacchia questioned why the federal agencies, particularly the USGS, have not contacted counties to inform them of the maintenance issues. Wagner indicated he would provide the Board with the Portland phone number for Coast and Geodetics. Weeldreyer expressed concern about the lack of coordination on this issue among the federal agencies. She suggested requesting additional information from federal legislators to get a better picture of what is occurring. Hogervorst remarked that his office has done a lot of research to determine responsibility. He indicated there is a briefing paper available on this subject. Wagner suggested directing questions directly to the USGS. Cornacchia asked for specific federal policy on this subject. Rust asked about time sensitivity with regard to the matching funds. Hogervorst indicated that they were gearing toward October 1. He stated that the USGS was invited to this meeting today, but is not in attendance. Dumdi indicated that her first contact on this issue was from Wagner in June. She stated she was in the process of talking to groups such as the Port of Siuslaw, the Northwest Steelheaders, Mapleton business entities, etc. regarding pledging toward the $4,400. Wagner remarked that the Northwest Steelheaders had suggested charging people at the County boat ramp to defray the cost. Rust questioned who would collect that fee.

Rob Worley, P.O. Box 789, Florence, commented that he is vice president of the Oregon Coast Emergency Repeater, Inc. that owns radio equipment for maintaining communication in the event of emergency. He stressed that the gauge is extremely important.

Jim Reed, 1732 Long Island Drive, representing Willamette Kayak and Canoe Club, encouraged the Board to support funding for maintenance of the river gauge. Rust asked if his organization would be willing to participate with a small amount of funding, say $250. Reed stated that that may be possible.

Mike McCrady, 85507 Highway 99S, general manager of a new material recovery facility company in Goshen, noted that he had presented a packet to each commissioner regarding his recycling business, Recycling Systems, Inc. He indicated that they are in the process of expansion and are requesting approval from Lane County before the DEQ. McCrady emphasized that this is not a waste transfer facility, but that its purpose is to increase recycling. He stated that the company currently provides ten jobs.

3. COMMISSIONERS' ANNOUNCEMENTS

With regard to the vacancy in Senate District 20, Green indicated that the Democratic Party will probably meet Sunday, January 12. He stated that Jim Edmundson had asked if the Board could meet Monday, January 13 to interview and make a selection so the new senator can be sworn in with others from around the state. Rust explained that he was meeting with Jim Edmundson regarding the possibility of an earlier date and the possibility of electronic hook-up. It was noted that Lane County had previously requested the AOC Board meeting on January 13.

4. COMMISSIONERS' BUSINESS

a. ORDER 96-12-18-1/In the Matter of The Request of the Housing Authority and Community Services Agency (HACSA) for an Exemption to Use the Construction Management/General Contractor Method to Obtain Construction Services.

Jim McCoy, HACSA Development Director, reviewed this agenda item for the Board (see material on file). McCoy expressed confidence in the CM/GC method. He stressed that this does not eliminate competitive bidding

MOTION: Approval of the Order. Weeldreyer MOVED, Dumdi SECONDED.

VOTE: 5-0.

b. ORAL REPORT/Ferry Street Bridge Update.

Mayor Ruth Bascom introduced this item, noting that the Ferry Street Bridge is very important and that the County’s piece is significant. Chris Anderson, City of Eugene Public Works Director, provided an update on the project for the Board. She discussed the project map of the Ferry Street Bridge Corridor as shown on the wall (copy available in packet material). The Board asked for a scaled down version for their files. Responding to Cornacchia regarding seismic issues and stabilizing the corridor, Dave Reinhart, City of Eugene, indicated that the total project budget is approximately $30 million, with $22 million for construction, $3 million for right-of-way acquisition and $5 million for contingencies. He indicated that the portion to be used for seismic issues is difficult to integrate. Cornacchia rephrased his question to ask how much was being allocated to improve the travel way and how much would be used to stabilize the corridor, including seismic safety. Reinhart replied that about half of the construction funds would be used for each issue. He reported that the overall key is safety as related to seismic issues, sidewalks, bikeways, car movement improvement/benefits, traffic signals, etc.

Anderson provided a schedule update including going to bid in April and construction beginning in the summer. Responding to Cornacchia regarding the amount of the project that would proceed without the County’s funding, Reinhart indicated that the County’s $5 million leverages $20 million in federal funds. Cornacchia observed that the County’s money is responsible for approximately 80% of the project. Reinhart responded to Cornacchia that the bike bridge cost is approximately $2 million. He indicated that the bike/pedestrian traffic count in September was several hundred per day. Cornacchia remarked that critics are concerned that the "money in hand" from Senator Hatfield was for the entire corridor and not for special interest portions. Dumdi stated that she would like to see bicycle data and encouraged bicycle licensing.

c. ORDER 96-12-18-2/In the Matter of Authorizing an Intergovernmental Agreement with the Oregon Department of Transportation (ODOT) and the City of Eugene and a Separate Intergovernmental Agreement with the City of Eugene for the Ferry Street Bridge Project.

Ollie Snowden, County Engineer, briefly reviewed this item for the Board (see material on file). Bill Van Vactor, County Administrator, noted that the Public Works’ Crews have indicated an interest in participating in some projects with the City of Eugene. He asked whether this IGA is appropriate for this possibility. Snowden replied "no," not for this particular project. He stated that "work in lieu" of road partnership funds was an example of that possibility.

MOTION: Approval of the Order. Rust MOVED, Cornacchia SECONDED.

VOTE: 5-0.

d. ORDER 96-12-18-25/In the Matter of Providing Matching Funds in the Amount of $4,400 With the United States Geological Survey (USGS) to Provide Annual Maintenance of the Siuslaw River Gauge at Brickerville, Oregon.

Dumdi referred to public comment testimony this morning. She indicated that she was contacting other entities for matching funds. Dumdi suggested postponing commitment of the funds until the Board receives more information from the Geological Survey. Cornacchia suggested adding the language "beginning in FY97-98" with reference to the annual maintenance appropriation. He noted that would allow time for Lane County to evaluate this along with other budget items, as well as acquire more information from the federal agencies and also work with private sources for acquisition of the money. Cornacchia indicated that he was willing for Lane County to step up with the understanding that efforts are continued for contributions from those folks affected by the gauge. Rust concurred, while also noting that he has a potential conflict as he has some property on the lower Siuslaw. Cornacchia asked if there is a possibility for a road fund contribution due to the impact of flooding on roads. Teresa Wilson, County Counsel, indicated that a small amount was certainly possible. She also offered her understanding that there is a water resources agency available that was willing to deal with contributions to matching funds. Weeldreyer agreed with the suggestions, while also noting that she would still like to see information from federal legislators on this issue.

MOTION: Approval of the Order, as amended "for FY 97-98." Cornacchia MOVED, Weeldreyer SECONDED.

VOTE: 5-0. Dumdi commended Hogervorst for his work. There was consensus that Dumdi would draft a letter to the USGS for the chair’s signature regarding Lane County’s intent to maintain the gauges, asking what is current policy, along with the policy for change and sending copies of the letter to the federal delegation and AOC. Dumdi thanked Dumdi and Burch for their efforts.

5. EXECUTIVE SESSION as per ORS 192.660

To be held on December 19, 1996 at 1:30 p.m. with the possibility of coming back into public session.

6. COUNTY ADMINISTRATION

a. Announcements

Bill Van Vactor, County Administrator, reported that he has requested department directors to put the State of Oregon on 180-day notice regarding contracts.

Cornacchia left the meeting at 11:35 a.m.

b. ORDER 96-12-18-3/In the Matter of Providing 180-Day Notice to the Cities of Creswell and Veneta of Potential Termination of our Law Enforcement Agreement.

Van Vactor briefly reviewed this item for the Board.

MOTION: Approval of the Order. Rust MOVED, Dumdi SECONDED. VOTE: 4-0 (Cornacchia was not present for this vote.)

7. PUBLIC WORKS

a. ORDER 96-12-18-4/In the Matter of Authorizing Proceedings to Issue Debt for Marina Capital Improvements in an Amount Not to Exceed $500,000.

MOTION: Approval of the Order. Rust MOVED, Weeldreyer SECONDED.

VOTE: 4-0. (Cornacchia was not present for this vote.)

b. CONTINUED DISCUSSION AND ORDER 96-12-11-1/In the Matter of Approving the Lane County Park Division Marina Action Plan 1996-2000.

Cornacchia returned to the meeting at this time.

Bob Keefer, Parks Manager, briefly reviewed his December 13 agenda memorandum for the Board (see material on file) and discussed the changes he has proposed as the result of last week’s discussion. He distributed a fax received from Patrick Bradshaw. Keefer recommended that the County allow the 22 displaced seasonal moorage holders to moor their boats in the larger slips during the 1997 season for the small half slip rate of $195. He noted that the plan recommends that the Orchard Point Marina be replaced in 1998 and he recommended that the fee structure be examined as the design process is reviewed for the new marina. Cornacchia emphasized that he desires a policy that would not negatively impact the displaced moorage holders at any time in the future and thus be taken into account during the design of the new marina. Weeldreyer indicated her support of Keefer’s plan not to impact these small boat owners for the 1998 season, but asked that this be reviewed during the upcoming process that includes the possibility of charging moorage fees based on the size of the boat rather than the size of the slip. She did offer general support for Cornacchia’s concerns. Green offered support of Patrick Bradshaw’s request to be involved in the planning process. Cornacchia asked for the Board’s support for designing the new facility taking into account these small boat owners. Weeldreyer reminded the Board that the planning and investment in the marina is to serve several decades into the future. Keefer emphasized that equity should be addressed by assessing a fee based on the size of the boat. Cornacchia stated that the useful life of the marina is 20 years. He remarked that small boat owners may keep their small boats for many years. He asked that the policy deal with the reality that these small sailboats may be in use in 10 or 20 years. Cornacchia stated that if the Board is only approving the fee structure for 1997, and will bring a fee structure back to the Board for the future that incorporates recognition of small boat owners, then he would concur.

Keefer briefly reviewed the minimum stay issue and the subleasing issue. Cornacchia offered support for 60 days minimum stay versus 75 days. Cornacchia noted that the Moorage Rules and Regulations do not explain to people the right of the County to rent moorage holders’ slips in their absence. He suggested clarification of the use of the word "vacant" in the second and third paragraphs. Rust expressed expectation that the new advisory committee would be dealing with many specific issues and that the details would be worked out as this goes along.

MOTION: Approval of the Order as it is, with the expectation that Keefer return after review by the new advisory committee. Rust MOVED, Dumdi SECONDED.

VOTE: 5-0.

The balance of the morning agenda, items 7.c. through ll, were carried over to the afternoon agenda.

Following Commissioners’ Announcements (above), this meeting adjourned at 12:10 p.m.

Sharon Giles, Recording Secretary

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