July 2, 1996
BOARD OF COMMISSIONERS' REGULAR MEETING
Commissioners' Conference Room
Chair Bobby Green, Sr. presided with Ellie Dumdi and Jerry Rust present. Steve Cornacchia and Cindy Weeldreyer excused. Sharon Giles, Recording Secretary.
1. ADJUSTMENTS TO THE AGENDA
Four items of emergency business were identified. Green announced the ten oclock time certain for a presentation.
2. PUBLIC COMMENTS
Bill Snyder, 189 West 36th Avenue, president of Environmental Technologies International, Inc., stated that he was a member of the Resource Recovery Advisory Committee for six years and referred to his memorandum regarding the Short Mountain landfill leachate management (see material on file). He expressed concern that Direct Osmosis Concentration (the Osmotek system) was not looked at. Snyder indicated that initial and ongoing costs would be much less expensive for this system. Rust remarked that the suggested technology uses a membrane approach and received confirmation that the membrane would need cleaning and replacing occasionally. Rust thanked Snyder for his information and suggested that the Board later direct staff to visit a site where this system is currently being tested. Responding to Green, Snyder explained that this system was not brought forward earlier as staff seemed to have a predisposition that the pipeline was the preferred solution.
Laura Gillispie, indicated that she was here representing the City of Florence today, but chose not to make any comments.
3. COMMISSIONERS' ANNOUNCEMENTS
To be held at approximately 10:40 a.m.
The following item was taken out of order. Other items of Emergency Business were heard later in the meeting.
12. EMERGENCY BUSINESS
a. ORDER 96-7-2-29/In the Matter of Approving an Extension of Property Tax Exemption Under ORS 285.605 to Sony Disc Manufacturing and Delegating Authority to the County Administrator to Execute the Agreement.
John Tamulonis, City of Springfield, briefly reviewed his June 28 memo (see material on file), which describes Sonys request for an extension of their property tax exemption. Rust remarked that this is a good example of interjurisdictional cooperation, contrary to various recent newspaper articles.
MOTION: Approval of the Order. Rust MOVED, Dumdi SECONDED. VOTE: 3-0.
4. COMMISSIONERS' BUSINESS
a. UPDATE AND DISCUSSION/Bonneville Power Administration Study of Fish and Wildlife Resources Associated with the Confluence of the Coast and Middle Forks of the Willamette River.
Kent Howe, Associate Planner, briefly reviewed the agenda item (see material on file), noting this was just advance notification of the impending mailing on this matter. Charlie Bruce, ODFW, and Chris Orsinger, Friends of Buford Park and Mt. Pisgah, were present to respond to questions. Responding to Rust, Bruce explained that the area at the confluence of the Coast and Middle Forks of the Willamette River is important due to its diversity of fish and wildlife and the opportunity for restoration. Orsinger stated that his group is very supportive of this project. The Board offered their support of the project, as well.
5. EXECUTIVE SESSION as per ORS 192.660
6. COUNTY ADMINISTRATION
Bill Van Vactor, County Administrator, noted that as of July 1 the County is operating on a status quo budget, thanking the voters for approval of the recent tax measure.
b. DISCUSSION/Local Sponsor Responsibilities Under the Emergency Watershed Protection Program, Project Specific to Mapleton.
Stephanie Schulz, Rural Development Coordinator, introduced Gary Briggs of the Natural Resource Conservation Service and briefly reviewed her agenda memorandum (see material on file). Briggs explained that the "in-kind" match would include the County doing the work on the portion of the project that is on County property. Teresa Wilson, County Counsel, asked how the work will get done on the landowner property. Briggs explained that NRCS would contract for that. He further explained that NRCS, however, would look to the County if there were problems, except in the case of a natural disaster. Responding to Van Vactor, Briggs indicated that it is the Countys responsibility to obtain easements. John Goodson, Public Works Director, indicated that Public Works was prepared to do that. It was confirmed that property owners have been notified of this arrangement.
MOTION: Approval of participation in this project as outlined. Rust MOVED, Dumdi SECONDED. Green noted the need to document responsibilities/actions for the future.
VOTE: 3-0. An order will come forward to be signed later today. [This order was numbered 96-7-2-33.]
7. PUBLIC WORKS
a. ORAL REPORT BACK/Oregon Country Fair Site and Progress on Fulfillment of Requirements.
This item will be heard in the afternoon session.
b. ORDER 96-7-2-1/In the Matter of Approving an Intergovernmental Agreement with the City of Florence Regarding Delegation of Planning and Building Regulation Functions in Conjunction with a Contract Zoning Request (Morales).
Michael Copely, Associate Planner, briefly reviewed the agenda memorandum (see material on file). Responding to Weeldreyers concerns relayed by Green, Copely indicated that there are efforts in place to streamline this type of process. Green noted, however, that Weeldreyer supports the staff recommendation for this item. Dumdi indicated that she would not be voting in favor of this item today as she has concerns about the way this has been handled. Dumdi remarked that she had been remiss for not being more alert to some of the things that were going on. She stated that the West Lane Planning Commission was not in favor of this and stated her belief that the Rod and Gun Club was not sufficiently heard. Dumdi indicated that the City of Florence had been asked by the Board to meet with the Gun Club and work out some mutual agreement; however, they were not able to reach such an agreement. Rust noted that there was an exhaustive hearing on this issue earlier.
MOTION: To carry this item forward to July 24 at 1:30 p.m. in Harris Hall. Rust MOVED, Dumdi SECONDED.
VOTE: 3-0. Copely indicated that a contract rezone public hearing scheduled for August will need to be rescheduled to September.
c. ORDER 96-7-2-2/In the Matter of Approving an Intergovernmental Agreement with the City of Cottage Grove Regarding Delegation of Planning and Building Regulation Functions in Conjunction with a Contract Zoning Request (Patrick/Dugan).
MOTION: Approval of the Order. Rust MOVED, Dumdi SECONDED.
d. FIFTH READING AND DELIBERATION/Ordinance PA 1083/In the Matter of Amending the Eugene-Springfield Metro Area General Plan to Modify Policy 2, Section III.G., to Provide for the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site and Govern Similar Extensions to Other Sites, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.
e. FIFTH READING AND DELIBERATION/Ordinance PA 1084/In the Matter of Amending the Rural Comprehensive Plan to Add a Policy Governing the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.
Green read Ordinances PA 1083 and PA 1084 into the record.
Copely reported on last nights meeting of the Springfield City Council. He stated that Springfield voted to adopt the Metro Plan amendment ordinances as presented with no changes.
Ken Kohl reported that the Eugene City Council moved to defer adoption until an Intergovernmental Agreement was agreed upon. Responding to Rusts comments about Snyders Public Comment testimony, Kohl stated he heard about this possible solution about one month ago and had not considered it as it was an on-site treatment approach. Rust commented that on-site treatment had not previously been favorably considered because it was cost prohibitive. Kohl indicated that cost analysis was done on proven technology, noting that the project in question is a pilot project. Van Vactor stated that EMCON could look at this proposal, while still pursuing the present approach and staying on track. Kohl indicated that he was planning to view the pilot project next week.
MOTION: Approval of the Fifth Readings on PA 1083 and PA 1084 and Setting the Six Readings and Deliberation for July 24 at 1:30 p.m., with direction to investigate the pilot project. Rust MOVED, Dumdi SECONDED.
VOTE: 3-0. Ken Kohl reported on interim steps that are being done following the break.
This meeting recessed at 10:04 a.m. to attend a presentation from Wells Fargo in which they donated $150,000 to local low income housing efforts (see material on file). The meeting reconvened at 10:26 a.m.
Ken Kohl continued his presentation by reporting that staff would proceed with design work to coincide with approval of the Boundary Commission. He indicated that there are plans to truck temporarily as necessary until the pipeline is completed. Responding to Green, Kohl voiced his assumption that DEQ was involved in the pilot study in the other jurisdiction. Green suggested that Kohl explore DEQs position on that option. Responding to Van Vactor, Kohl noted that there would be an expense of approximately $250,000 for hillside irrigation. With regard to the contract for that service, Kohl indicated he would bring back an Order this afternoon to allow the County Administrator to sign a contract in that range assuming other contract issues can be worked out. Bill Van Vactor, County Administrator, thanked staff for their hard work on this issue.
8. CONSENT CALENDAR
A. Approval of Minutes:
April 17, 1996, Regular Meeting, 9:00 a.m.
June 12, 1996, Regular Meeting, 9:00 a.m.
June 3, 1996, Information Services Director Interviews, 10:15 a.m. and 1:45 p.m.
B. County Counsel
1) ORDER 96-7-2-3/In the Matter of Amending Chapter 60 of the Lane Manual to Revise Law Library Policy with Regard to After-Hours Access.
C. Assessment and Taxation
1) ORDER 96-7-2-4/In the Matter of Granting Property Tax Exempt Status Pursuant to ORS 307.475 (George J. Arens).
2) ORDER 96-7-2-5/In the Matter of Granting Property Tax Exempt Status Pursuant to ORS 307.475 (Carol R. Anderson).
3) ORDER 96-7-2-6/In the Matter of Refunds to Standard Insurance Company and Christopher K. Robinson, Attorney at Law.
D. Health and Human Services
1) RESOLUTION AND ORDER 96-7-2-7/In the Matter of Increasing Appropriations in Revenues and Expenditures in Fund 86 in the Amount of $4,795, and Delegating Authority to the County Administrator to Sign Amendments to the Intergovernmental Agreements with the State Office of Services to Children and Families in the Amount of $105,693 for Shelter Team and Family Support Team Services.
2) RESOLUTION AND ORDER 96-7-2-8/In the Matter of Delegating Authority to the County Administrator to Sign Revision #10 to the 1995/96 Intergovernmental Agreement with the Oregon Health Division.
3) ORDER 96-7-2-9/In the Matter of Awarding Subcontract Amendments per Exhibit A for Vocational Services to Individuals with Developmental Disabilities.
E. Human Resources and Management Services
1) ORDER 96-7-2-10/In the Matter of Authorizing the Sale of Surplus, County-Owned Real Property to Benjamin L. Howell on a Land Sale Contract and Authorizing Settlement of the State of Oregons Interest in Said Real Property (Map #20-03-33-22-02600, 226 Quincy Street, Cottage Grove).
2) ORDER 96-7-2-11/In the Matter of Authorizing the Sale of Surplus, County-Owned Real Property to BJP Inc. (Map #17-04-26-12-06400 NW Corner of Goodyear & Side Streets, Eugene).
3) ORDER 96-7-2-12/In the Matter of Increasing the Revolving Fund for the Lane County Department of Youth Services.
4) ORDER 96-7-2-13/In the Matter of Authorizing the Sale of Surplus, County-Owned Real Property to James F. & Rosita L. Christopher (Map #18-06-02-00-00605, Adjacent to 24344 Bolton Hill Road, Veneta).
F. Public Safety
1) ORDER 96-7-2-14/In the Matter of Amending Chapter 60 of the Lane Manual to Provide Fees for the Corrections Division of the Department of Public Safety.
2) ORDER 96-7-2-15/In the Matter of Authorizing an Intergovernmental Agreement for Rural Victim Services Coordinator with the Oregon Department of State Police, Criminal Justice Services Division.
G. Public Works
1) ORDER 96-7-2-16/In the Matter of Authorizing Relinquishment of County-owned Road Fund Property Located Along W. 11th Avenue to City of Eugene under ORS 271.330.
2) ORDER 96-7-2-17/In the Matter of Awarding a Contract to Rexius Forest By-Products for Yard Debris Recycling Services.
3) ORDER 96-7-2-18/In the Matter of Establishing an Extension of County Road Number 2141 (Lois Lane) as a County Road (17-06-27).
4) ORDER 96-7-2-19/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1156 (Mayfair Lane) (17-04-24).
5) ORDER 96-7-2-20/In the Matter of Awarding Contracts for Professional Services in Environmental Consultation.
6) ORDER 96-7-2-21/In the Matter of Accepting an Offer and Selling Excess County-Owned Real Property - Tax Lot #17-04-25-21 7500 Located at the South End of River Road.
7) ORDER 96-7-2-22/In the Matter of Amending a Contract with Squier Associates for Geotechnical Consulting Services for the 30th Avenue and Spring Boulevard Landslide Project.
8) RESOLUTION, NOTICE OF HEARING AND ORDER 96-7-2-23/In the Matter of the Vacation of a Pathway Easement in Bain Subdivision as Platted and Recorded in Book 16, Page 29, Lane County, Oregon Plat Records (17-04-13) (Public Hearing: August 21, 1996, 1:30 p.m., Harris Hall Main Floor).
9) ORDER 96-7-2-24/In the Matter of Vacating a Portion of County Road Number 200 (River Road), Without a Public Hearing, and Adopting Findings of Fact (16-04-34).
H. Youth Services
1) RESOLUTION AND ORDER 96-7-2-25/In the Matter of Authorizing the Department of Youth Services to Develop and Submit a Concept Paper to Criminal Justice Services Division (CJSD) for up to $250,000 for the Tertiary Prevention in Communities, Schools, and Families Grant Program.
MOTION: Approval of the Consent Calendar. Dumdi MOVED, Rust SECONDED. With regard to Item 8.H.1., Wilson responded to Green that a 25% match is necessary, with Rust noting that the grant doesnt have to be accepted, but that he expected staff to be creative. With regard to Item 8.G.7, Rust stated he was pleased this is being taken care of.
9. HEALTH AND HUMAN SERVICES
a. RESOLUTION AND ORDER 96-7-2-26/In the Matter of Establishing a 0.6 FTE Nurse Practitioner Position in the Department of Health and Human Services.
MOTION: Approval of the Order. Rust MOVED, Dumdi SECONDED.
10. HUMAN RESOURCES AND MANAGEMENT SERVICES
a. ORDER 96-7-2-27/In the Matter of Appointing Three Members to the Human Rights and Affirmative Action Advisory Committee.
Cheryl McCawley, Personnel Analyst, briefly reviewed this item.
MOTION: Approval of the Order appointing Eric Markinson, Ann Samsell and Lisa Caicedo to the Human Rights and Affirmative Action Advisory Committee. Dumdi MOVED, Rust SECONDED.
b. ORDER 96-7-2-28/In the Matter of Approving the Change to the Lane Manual to Revise the Human Rights/Affirmative Action Advisory Committee to Include Responsibility for Monitoring the Implementation Priorities of the County Diversity Implementation Plan.
McCawley briefly reviewed this item, highlighting the monitoring function and waiver of the ruling prohibiting County employee participation.
MOTION: Approval of the Order, including provision for increasing membership from 11 to 14. Rust MOVED, Dumdi SECONDED.
11. REVIEW ASSIGNMENTS
Snyder suggestion regarding leachate to be checked out.
Hillside spraying order to come back this afternoon.
Items 7.b., d., and e. moved to July 24.
Order for Item 10.b. to be revised before signed.
12. EMERGENCY BUSINESS
b. RESOLUTION AND ORDER 96-7-2-30/In the Matter of Accepting the Intergovernmental Agreement Between Lane County and the Cities of Eugene and Springfield; and Delegate Authority to the County Administrator to Sign an Intergovernmental Agreement in the Department of Health and Human Services for Fiscal Year 96/97.
MOTION: Approval of the Order, with notation of the flexibility on the one percent. Rust MOVED, Dumdi SECONDED. VOTE: 3-0.
c. ORDER 96-7-2-31/In the Matter of Delegating Authority to the County Administrator to Sign Agreements with the State of Oregon Mental Health Division and Oregon Housing and Community Services Department.
There was a brief discussion of the Safe Haven project.
MOTION: Approval of the Order. Dumdi MOVED, Rust SECONDED.
d. ORDER 96-7-2-32/In the Matter of Delegating Authority to the County Administrator to Sign a Grant Application for Submission to the Byrne Memorial State and Local Formula Grant Program for the Drug Court Program in an Amount Not to Exceed $250,000.
MOTION: Approval of the Order. Rust MOVED, Dumdi SECONDED.
3. COMMISSIONERS ANNOUNCEMENTS
Dumdi invited the Board to the Chamber of Commerce Greeters Coffee to be held at the Scandinavian Festival on Friday Friday, August 9 from 9-11 a.m.
Dumdi reported that she and Weeldreyer would be attending the NACo Conference from July 11 through 16.
Green stated that he would be attending the NAACP Convention beginning this Friday in Charlotte, NC and that he would be chaperoning nine youth.
Green notified the Board that a Leadership Team meeting is scheduled for July 23 from 8:30 a.m. to 1:00 p.m. at the Casanova Center. Teresa Wilson, County Counsel, indicated that she may need to bring forward a Juvenile Justice Center item on the afternoon of July 23.
There being no further business, this meeting adjourned at 11:15 a.m.
Sharon Giles, Recording Secretary
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