November 13, 1996
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 9:00 a.m.

Chair Bobby Green, Sr. presided with Steve Cornacchia, Ellie Dumdi, Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Bill Van Vactor, County Administrator, announced that Bob Keefer would be presenting a requested report on Brown’s Landing following Item 6.a. It was also announced that Item 5.b. has been pulled from today’s agenda.

2. PUBLIC COMMENTS

Kathy Ging, 2878 Harris, indicated that she received a faxed statement this week from a source regarding landfill leakages with plastic membranes. She read portions of the material, stating that she would present the Board with copies of the information. Ging thanked the Board for setting up a Leachate Committee. She expressed concern that government agencies outnumber citizens on that committee. Rust suggested that Ging take some time at the first meeting of the Leachate Committee and discuss timing of the meeting which conflicts with the Biosolids Committee. Green concurred.

3. COMMISSIONERS' ANNOUNCEMENTS

Rust stated that he has invited Representative Prozanski to sit in on the Leadership Team meeting today. Weeldreyer indicated that commissioner-elect Sorenson was not able to be present today.

Cornacchia noted that there is a public hearing set on prison siting on Saturday. He remarked that general government has 15 minutes at the beginning of the meeting to present their views.

Green asked to be excused today at 1:45 p.m. to attend a meeting regarding some prison issues, indicating that Weeldreyer would chair the meeting at that time.

4. EXECUTIVE SESSION as per ORS 192.660

Held yesterday.

5. COUNTY ADMINISTRATION

a. Announcements

None.

b. ORDER 96-11-13-1/In the Matter of Approving Donation of Land to the State of Oregon for Highway Right-of-Way and Easement Subject to the State Making Certain Improvements to Old McKenzie Fish Hatchery Public Access and Historic Features.

This item was pulled from today’s agenda.

6. PUBLIC WORKS

a. ORAL REPORT/Leachate Issues.

Ken Kohl indicated that leachate was trucked yesterday on a trial basis and the system is up and running today. He indicated that staff would be coming back in two weeks regarding appointments to the task force. Weeldreyer indicated there is a preference by the planning commission to have a representative on the task force. There was consensus to allow the addition of a planning commission member. Rust informed Kohl of the concern about the conflicting times of the Biosolids Committee and the Leachate Task Force. Cornacchia suggested that accommodations be made for as many members of the public as possible. Kohl stated that Springfield would be discussing the intergovernmental agreement on Monday. Green indicated that he expected a response from Eugene today.

b. ORAL REPORT/Brown’s Landing

Bob Keefer, Parks Manager, distributed copies of a map of the area. He provided some history of acquisition of the site and provided a brief history of the site. Keefer indicated that all homes in the area take access off of Brown’s Landing road. He noted that there have been problems with fire and criminal activities at the site and that there are also problems with the road. Keefer explained that he met with area neighbors last night to review their concerns. He outlined the options, including termination of the site, maintenance as a greenway site and limiting the use to walk-in or boat-in folks only. Keefer stated that if the site is not to be maintained, then the County should let the easement go. Rust suggested that the Parks Advisory process the full range of options. Cornacchia asked that the Parks Advisory review whether there is support for gating the road up closer to River Road. Keefer expressed concern about possible maintenance of a private road if this option is pursued. Rust suggested the possibility of waiving some of the width requirements when discussing the various options. Green expressed concern that it may be difficult to reverse a decision such as gating. Cornacchia suggested that options could be left open for the future. Keefer was asked to bring back recommendations after review by the Parks Advisory Committee and he indicated that would probably occur after the first of the year. Katherine Wilson stated that the land has been in her family for 125 years and she will never willingly grant an easement to the County for the park. She did indicate that she would support use by canoeists and rafters. Responding to Rust, Keefer indicated that there is an east-west easement, but not a north-south easement. Dumdi suggested that Wilson attend the Parks Advisory Committee meeting tonight.

Responding to Rust, Keefer noted that the Oregon Parks Association is meeting in Eugene next week and confirmed that there will likely be discussions regarding the impacts of Ballot Measure 47.

7. CONSENT CALENDAR

A. Approval of Minutes:
July 24, 1996, Regular Meeting, 9:00 a.m.
July 24, 1996, Regular Meeting, 1:30 p.m.
September 11, 1996, Regular Meeting, following HACSA
September 17, 1996, Work Session, 9:00 a.m.

B. Health and Human Services

1) RESOLUTION AND ORDER 96-11-13-2/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $28,384 for the Recovery Demonstration Project Provided in PAAF #49 and Delegating Authority to the County Administrator to Sign Contracts.

C. Human Resources and Management Services

1) ORDER 96-11-13-3/In the Matter of Award of RFP LCP 96/97-02 for Requirements Purchase of Collections Agency Services to Coastal Adjustment Bureau.

2) ORDER 96-11-13-4/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Joann A. Larson, Former Owner of Record (Map #18-02-29-11-01200, 85338 Nestle Way, Pleasant Hill).

MOTION: Approval of the Consent Calendar. Dumdi MOVED, Rust SECONDED.

VOTE: 5-0.

This meeting recessed at 9:45 a.m. to reconvene for the following time certain at 10:00 a.m.

8. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. ORDER 96-11-13-5/In the Matter of Accepting the Juvenile Justice Center Masterplan and Approving the 35% Schematic Design.

NOTE: A large packet detailing this presentation is available (see material on file).

David Suchart, Director of Human Resources and Management Services, introduced this item to the Board. He thanked a variety of people who have worked on this issue to date. Bill Proctor, CRSS Constructors, project managers, noted that the goal today is to gain the Board’s approval for the 35% Schematic Design. Proctor and his staff used video and overhead projection to review the history of development of this process. A brief review of the process as it has developed over the past eighteen months is as follows:

* On May 16, 1995, Lane County voters passed a $38,940.00 bond measure to develop and construct a new Juvenile Justice Center.

* The County hired the firms of KMD Architects and Planners, PC and CRSS Constructors, Inc. to assist the County in the design and construction of the new Justice Center.

* KMD worked with the firm of Carter/Goble to prepare projected detention needs to the year 2010.

* Operations Team members visited several other juvenile justice centers to obtain an understanding of the function and operations of a justice center and to assist the Operations Team in their review of the Masterplan.

* KMD developed the Juvenile Justice Center Masterplan and 35% Schematic Design based on Department of Youth Services staff input, Carter/Goble projections as well as Operations Team review and input.

It was announced that the group plans to return to the Board just prior to Christmas or just after the first of the year with the final design and that construction of the building is planned to begin in June, 1997, with completion anticipated within two years of that date.

Steve Carmichael, Youth Services Director, noted that this facility will provide the tools to present a balanced approach. Suchart stressed that this project is a model of good government. Cornacchia observed the Board’s concepts for the project development team(s), i.e. to be dynamic, aggressive, professional and accountable and to keep as many of Lane County’s tax dollars in Lane County as possible.

Cornacchia remarked that the public has put approximately $40 million into this exercise. He emphasized that this is a perfect melding of local expertise and that most importantly, the hiring of Drake/Chambers, a regional and local construction firm, incorporates plans to use as much local construction materials/labor as possible. Weeldreyer noted that the presentation is easy to understand and should be well accepted by the public. Referring to the Masterplan document, Weeldreyer expressed her desire to include recognition in the document to acknowledge those individuals who have contributed to this effort. Responding to Rust, the presenters spoke briefly on the use of color, glass, natural lighting, and other aesthetics in the building plans which contributes to the well-being of the residents.

MOTION: Approval of the Order. Rust MOVED, Dumdi SECONDED.

VOTE: 5-0.

9. REVIEW ASSIGNMENTS

Not done at this time.

10. EMERGENCY BUSINESS

None.

There being no further business, this meeting adjourned at 11:00 a.m.

Sharon Giles, Recording Secretary

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