October 15, 1996
BOARD OF COMMISSIONERS' WORK SESSION
Commissioners' Conference Room - following HACSA

Chair Bobby Green, Sr. presided with Steve Cornacchia, Ellie Dumdi, Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

One item of Emergency Business was identified. Green introduced Larry Nelson, Fern Ridge Middle School government teacher, who introduced student body officers from the class and explained that the purpose in visiting the Board’s meeting was to view government in action.

2. PUBLIC COMMENTS

None.

3. COMMISSIONERS' ANNOUNCEMENTS

Cornacchia reported recent discussions regarding this community’s response to the state’s efforts to place seven corrections institutions in the state of Oregon as a result of the passage of ballot measures a few years ago. He noted that there is community consensus that this community is not interested in having such a facility. Cornacchia stated that there is a serious question of whether the State can comply with HB2214, noting that it has two requirements: 1) there needs to be an interest exhibited by a community; or 2) there is the ability by local jurisdictions to provide adequate infrastructure. He indicated that there are significant questions on the latter condition. Cornacchia noted that it needs to be determined that the State will pay all costs associated with the placement. He stated that the local jurisdictions have agreed there needs to be a united effort in response. Cornacchia explained that the basic position will be "no- absolutely not;" however, if the State is going to force the issue, then certain conditions have to be complied with. He indicated that the cities of Eugene and Springfield have passed resolutions that set out considerations such as issues about the urban growth boundary, ability to provide services thereafter, etc.

Cornacchia stated that Eugene’s planning exercise should provide a strategy group with information to negotiate prior to the selection process. He reported that Tim Laue from Eugene, Stu Burge or Maureen Maine from Springfield and himself have been recommended to be the strategy group. Cornacchia indicated that the goal is to have the facility sited somewhere else. He noted that Eugene would like an expression of the County’s support and solidarity for the two basic concepts regarding no desire for a facility, but if forced then conditions need to be dealt with. He discussed a variety of conditions that the City of Eugene has come up with.

Van Vactor remarked that the draft conditions were distributed to the Management Team who will respond by 5:00 p.m. tonight. He indicated that County staff will work with Eugene staff tomorrow to incorporate the County’s concerns into the conditions.

Jim Johnson, City of Eugene, reported that the Springfield City Council discussed this issue last night and that Burge indicated his willingness to serve on the strategy committee. He stated that the City Council discussed the resolution and found difficulty with the word "opposed," but indicated that they would support the intergovernmental effort. Johnson remarked that they were looking at language relating to "concern" rather than "oppose."

There was consensus to come back tomorrow to finalize the Resolution. Johnson indicated that Eugene would be happy to review/include any County conditions and would like to respond to the State this week indicating opposition to any placement.

Additional Commissioners’ Announcements continued at this point.

Weeldreyer referred to a letter from the Housing Authority asking for a support letter from the Board with regard to an Economic Development Supportive Services Grant and asked for action on this item tomorrow.

Dumdi indicated that she and Cornacchia had attended the funeral services for Mayor Jean Sinclair on Saturday in Cottage Grove.

Dumdi also reported that she had attended the Highway 126/Noti Bypass dedication last Friday.

Cornacchia remarked on the Eugene City Council’s meeting process which does not allow for conversations, but rather statements.

Rust volunteered to write a letter for Sister Graziano to accompany a birthday card to be signed by the Board.

4. RESOLUTIONS

a. RESOLUTION 96-10-15-1/In the Matter of Proclaiming October 18 to October 25, 1996 to be Children’s Week in Lane County.

Pat Rogers, Children and Families Director, reviewed this information for the Board. Representatives from several local service agencies introduced themselves to the Board. Green read this Resolution into the record.

MOTION: Approval of the Resolution. Dumdi MOVED, Weeldreyer SECONDED.

VOTE: 5-0. Green presented a formal copy of the Resolution to the group.

b. RESOLUTION 96-10-15-2/In the Matter of Recognizing October 23-October 31 as Red Ribbon Week.

Dumdi read the Resolution into the record. Suzanne Boling, Children First, introduced several children from Coburg School, indicating that the children have made the commitment to be drug free. The children presented red ribbons to the Board. Boling explained the activities of Red Ribbon Week.

MOTION: Approval of the Resolution. Dumdi MOVED, Rust SECONDED.

VOTE: 5-0.

5. COMMISSIONERS' BUSINESS

a. REPORT BACK/Lane County Logo.

Rust reported on the results of the polls done at the County Fair and among the employees (see material on file). He indicated that over 500 County employees participated. Rust stated that the winning logo was Logo #4 , followed closely by Logo #1 and the current logo. He read a few comments from people who voted on the survey. Rust recommended putting the results in a file, holding onto them for awhile and revisiting the issue at a later date. He explained that if the logo were changed, the intent would be to use all current printed materials, noting that the phone prefix is changing and will cause need for reprinting anyway. Rust remarked that better communication would have helped. He noted that his two favorites got the least votes. Rust observed that there does not seem to be an overwhelming desire to change the logo and that he is not here to make a recommendation at this time.

Dumdi remarked that public reaction at the Fair was that it is about time the County found a new logo. She stated that if the County is going to make change, now is an appropriate time since new printing will be done. Dumdi expressed favor for phased implementation, noting that she was willing to move forward. Weeldreyer concurred with Dumdi. She noted that the new area code and new prefix will require the change in printing of phone numbers and Internet addresses, and that a new logo sends a message that something is changing. Weeldreyer offered her preference for Logo #4. She indicated that changes on fleet vehicles could be done as the vehicles are rotated. The results and a ballot were distributed to students in the audience. Green observed that there seems to be some animosity toward what is being done and that he is inclined to support Rust’s "no action." Based on positive comments today, Rust indicated that he would recommend selecting the top two as co-finalists, adopt a gradual approach and do another round of communication with employees.

Cornacchia remarked that negative comments have shown a natural reflection of concerns regarding the County’s financial situation. He stated that a logo is something that immediately identifies something or somebody, noting that the current logo is distinctive. Cornacchia suggested that if there is to be a change, then a significant amount of consideration be given to identification value, not artwork. Bill Van Vactor, County Administrator, observed that Public Works is developing its own new logo. Rust remarked that it seems counter to the spirit to have any department set its own logo, suggesting that Public Works hold up on that process up until there is a discussion of the whole organization.

Weeldreyer suggested taking the top two vote getters and the new Public Works logo and finalize this issue. Rust volunteered to write a better explanation of the phasing process, with Weeldreyer suggesting sending the document to the advisory committees and employees. There was consensus to have Rust write a better explanation, include logo #1 and logo #4, along with the current logo and the Public Works logo and distribute it to employees and advisory committees. Van Vactor indicated he would ask Public Works to hold off until the Board completes its process.

6. EXECUTIVE SESSION as per ORS 192.660

None.

7. COUNTY ADMINISTRATION

a. Announcements

Van Vactor announced that when he was in Washington, D.C. last week, he worked with Lane County’s federal lobbying firm to develop a strategy for funding for the Armed Forces Reserve Center. He stated that Sheri Powers has indicated the Center is in the middle of the list for FY99. Van Vactor report that he also met with legislative aides and informed them of the progress on the Juvenile Justice Center. With regard to on-site leachate treatment funding, he indicated there was essentially no funding, but that there is one regional possibility.

8. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. RESOLUTION AND ORDER 96-10-15-3/In the Matter of Appointing Members to the Board of Equalization.

Annette Newingham briefly reviewed this item for the Board.

MOTION: Approval of the Order with the appointments as recommended. Green MOVED, Cornacchia SECONDED.

VOTE: 5-0.

9. PUBLIC WORKS

a. DISCUSSION/Review of the 1996-2000 Marina Action Plan.

Bob Keefer, Parks Manager, reviewed this item for the Board (see material on file). He indicated that moorage is in high demand and that the marinas are generally in fair to poor condition and will need to be replaced within the next 10 to 15 years. Keefer summarized that the goal of this Action Plan is to improve the service and facilities Lane County provides to boaters who utilize the marinas and continue to have the marinas be self-supporting as well as covering a portion of the park operation costs as they have prior to now.

Responding to Cornacchia, Keefer explained the role of the marina managers. Cornacchia expressed concern that $80,000 is siphoned off the top of fees to pay for other park operations and is not being reinvested back into the marina. He indicated that he was interested in operating the marinas more like a business and that he is uncomfortable with subsidizing other parts of the park program. Keefer explained there are other costs in operating the marina such as restrooms, grounds, parking lots, etc. which support marina users.

Rust noted that the using the car rental tax for the parks system was also difficult to explain. He remarked that the fees appear to be low, but agreed that Lane County needs to be able to show people some direct benefits. Weeldreyer referred to an article in The Register-Guard last May which expressed concern about being able to have boating affordable to those of reasonable means. Keefer remarked that staff have kept costs lower for smaller slips and also noted that users can still use trailers to take their boats out and have access to the lake. Weeldreyer received confirmation that the understructure of the docks is deteriorating. Weeldreyer indicated that she is supportive of a percentage of funds going into operational monies in addition to operation and maintenance of moorage facilities as the park is all a part of facilities being used. She recalled that it was the Board who asked the Parks Department to make the parks self-supporting, without any General Fund dollars.

Green remarked that the Plan appears to be sound, noting the need to communicate how the $80,000 set aside is used. He suggested that the numbers can be refined better at the Finance and Audit Committee. Green offered his agreement with the concept.

There was consensus to move this forward to the Finance and Audit Committee for further review.

This meeting recessed at 10:22 a.m. to reconvene at 10:35 a.m.

b. ORDER 96-10-15-4/In the Matter of Electing Whether or Not to Hear an Appeal of a Hearings Official Decision Approving a Request to Allow a Dwelling Within an Impacted Forest Land Zone District (F2/RCP) on a Parcel Identified as Tax Lot 800 of Assessor's Map 19-04-05 (PA 4375-92, Norman Fogelstrom).

and

c. ORDER 96-10-15-5/In the Matter of Electing Whether or Not to Hear an Appeal of a Hearings Official Decision Approving a Request to Allow a Dwelling Within an Impacted Forest Land Zone District (F2-RCP) on a Parcel Identified as Tax Lot 802 of Assessor's Map 19-04-05 (PA 4374-92, Norman Fogelstrom).

Green read Items 9.b. and 9.c. (below) into the record.

Bill Sage, Associate Planner, explained that items 9.b. and 9.c. were contiguous parcels and reviewed the items together. He reviewed the agenda memorandums (see material on file), recommending that the Board hear both appeals together. Cornacchia expressed general concern that the issue has changed since these were remanded. He stated that they were originally remanded regarding whether or not action taken by the director was consistent with County policies over the last 25 years; and that now that the Hearings Official has listened to all the other arguments that the appellant put forward and has found that this action is in compliance with the policies, the appellant is now objecting to the policies themselves. Cornacchia expressed concern that the appeal seems to be written for an appellate judge. He indicated that he now agrees these appeals should be heard, but would like to see the appeal limited to the issues set out by staff in items a. b. & c. of both page 7's of both memorandums. Cornacchia stated that he is willing to look at those for purposes of reaffirming policies. He observed that there would be a lot of technical reading in order to understand the arguments and he suggested that the appellant provide material for five lay people.

MOTION: Approval of the Orders to hear both appeals together (Order 96-10-15-4 and Order 96-10-15-5), limiting the appeal to the three citations on page 7 of each agenda memorandum. Rust MOVED, Cornacchia SECONDED. Cornacchia asked that County staff be provided with an opportunity to respond with the County’s position. Stephen Vorhes, Assistant County Counsel, indicated that the Planning Director is a party to the appeal and could be provided with a 10-minute period. It was determined that parties’ counsels would coordinate to establish a date.

VOTE: 5-0.

9. PUBLIC WORKS

d. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 4-96/In the Matter of Amending Chapter 14 of Lane Code to Revise Various Provisions of the Land Use Application Review and Appeal Procedures and Make Other Housekeeping Changes to Quasi-Judicial Land Use Hearing Rules (Second Reading & Public Hearing: October 30, 1996).

Green read this Ordinance into the record.

MOTION: Approval of the First Reading and Setting Second Reading and Public Hearing for October 30, 1996 at 1:30 p.m. Cornacchia MOVED, Dumdi SECONDED.

VOTE: 5-0.

e. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 5-96/In the Matter of Amending Chapter 16 of Lane Code to Change the Initial Review and Approval of Certain Special Uses from the Hearings Official to the Planning Director (Second Reading & Public Hearing: October 30, 1996, 1:30 p.m., Harris Hall Main Floor).

Green read this Ordinance into the record.

MOTION: Approval of the First Reading and Setting Second Reading and Public Hearing for October 30, 1996 at 1:30 p.m. Cornacchia MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

10. CONSENT CALENDAR

A. Approval of Minutes: None.

B. Health and Human Services

1) ORDER 96-10-15-6/In the Matter of Awarding a Three-Year Contract With Lane Sheltercare in the Amount of $814,397, and Delegating Authority to the County Administrator to Sign the Contract.

2) RESOLUTION AND ORDER 96-10-15-7/In the Matter of Increasing Appropriations and Expenses in the Amount of $107,657 in Fund 85 for FY 96/97; and Delegate Authority to the County Administrator to Sign an Amendment with HACSA.

C. Public Works

1) ORDER 96-10-15-8/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 925 (Thurston Road) (17-02-36).

2) ORDER 96-10-15-9/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1204 (Orchard Drive) (17-05-03).

D. Youth Services

1) ORDER 96-10-15-10/In the Matter of Authorizing the County Administrator to Execute a Contract With Looking Glass Family Services, Inc. for Youth Drug and Alcohol Treatment Services.

MOTION: Approval of the Consent Calendar. Rust MOVED, Dumdi SECONDED.

VOTE: 5-0.

11. HEALTH AND HUMAN SERVICES

a. PUBLIC HEARING AND ORDER 96-10-15-11/In the Matter of Holding a Public Hearing and Decreasing Appropriations for Revenues and Expenditures in the Amount of $4,795 in Fund 86 in Public Health Services in the Department of Health and Human Services.

Green opened the Public Hearing. There being no one present who wished to testify, Green closed the Public Hearing.

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED.

VOTE: 5-0.

b. ORDER 96-10-15-12/In the Matter of Appropriating $25,143 in Revenues and Expenditures and Increasing a .75 Community Services Worker 2 (CSW2) Position to a .80 FTE CSW2 Position in the Department of Health and Human Services.

MOTION: Approval of the Order. Dumdi MOVED, Cornacchia SECONDED. Cornacchia briefly provided some budgetary information for the students present.

VOTE: 5-0.

12. PUBLIC SAFETY

a. ORDER 96-10-15-13/In the Matter of the Request of Lane County for an Exemption to Use the Construction Management/General Contractor Method to Obtain Construction Services for the Addition of a New Adult Corrections and Community Corrections Center to the Lane County Jail Complex.

Captain Ben Sunderland, Corrections Division, reviewed this item for the Board (see material on file). He observed the comparison to the same type of process used for the Juvenile Justice Center facility. Cornacchia observed the Board’s support for keeping construction dollars within the community. He expressed hope that the guaranteed price would not equal total dollars allowable, to provide some excess funds for contingency items, if possible.

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED.

VOTE: 5-0.

13. REVIEW ASSIGNMENTS

State prison issue to be discussed tomorrow.

Rust to follow up regarding logo.

Keefer to follow up with Finance and Audit regarding Marina Action Plan.

Planning Staff to brief the Fogelstrom appeals.

14. EMERGENCY BUSINESS

ORDER 96-10-15-14/In the Matter of Appointing a Justice Pro Tempore for the Central Lane Justice Court.

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED.

VOTE: 5-0.

There being no further business, this meeting adjourned at 11:50 a.m.

Sharon Giles, Recording Secretary

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