BOARD OF COMMISSIONERS

REGULAR MEETING

April 18, 2001

following HACSA

Commissioners' Conference Room

APPROVED 6/13/01

 

Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

 

Items 5.a. and 11.b. were pulled and the public safety item and Executive Session will be held in the afternoon.

 

Weeldreyer requested that items 8.a. and 8.b. be heard first.

 

Weeldreyer requested tabling items 8. a.. and 8. b.

 

MOTION:  to table item 8. a. and 8. b.

 

VOTE: 4-1. (Sorenson dissenting.)

 

2. PUBLIC COMMENTS

 

Arthur Newcomb, 45114 McKenzie Highway, Leaburg, said he spoke with the Board last May.  He requested statistics from ODOT on traffic safety from Milepost 25.2 to 25.7.  He noted that from 1991 to 1999, there were 18 accidents in that half-mile stretch.  He said 78% were on dry pavement and 72% during daylight hours.  He stressed the need for traffic safety on that area of the highway.  He was looking forward to meeting with the commissioners to develop a suitable safe spot.

 

Kurt Cox, 45181 McKenzie Highway, Leaburg, thanked the commissioners and said this was a positive way of solving this problem.  He said there are opportunities with the schools to help.  He liked the Old Hatchery location as it had historical significance.

 

Jeff Callavan, 90944 Leashore Drive, thanked the board for this opportunity.

 

Linda Ablet, 90978 Leashore Drive, thanked the board for their reconsideration.  She said the river is a treasure.  She didn’t want to see animals or trees lost, or people lose property.  She said they need a boat landing, but not at the expense of property or on a  dangerous highway.

 

Gary Hatfield, 45146 McKenzie, reported he was withdrawing his property for the boat ramp.

 

Weeldreyer reported the Wessinger Foundation property has an option, and would be developed for public use.  She said that is what they would be discussing.

 

Donna Murray, 87140 Territorial Highway, Veneta, stated she was from the Territorial Neighbors Coalition and they were discussing a plan for a cell tower south of Veneta on Territorial Road.  She said letters had been written but there had not been any response from the commissioners.  She said they were upset, as the tower would cause damage to their neighborhood.  They were concerned about public safety, property value, and exposure to radio frequency emissions.  She said the County needed to place the cell phone towers safely.  She said the neighbors are frightened and angry.  She asked the County to put a moratorium on cell towers.

 

Mona Linstromberg, 87140 Territorial Highway, Veneta, reported the proposed cell phone tower site is 400 feet from her home.  She asked for revisions regarding placement of cell phone towers in Lane County.

 

Rich Aaring, 365 E. 49th, Eugene, stated he was on the Parks Advisory Committee.  He urged the Board to consider a boat landing.  He wanted a facility that would have a low impact on neighbors and wildlife habitat.  He wanted people to have a good park experience.

 

Stephen May, 87140 Territorial Road, said the Territorial Coalition was concerned about the siting of cell towers.  He said cell towers should be placed according to guidelines like those for septic systems, where an inspector from the County would be required.  He suggested that towers should be confined to industrial areas with reports to the public.

 

Alan Barrington, agreed with the comments on cell towers.

 

Naomi Teige, 45151 Leaburg, stated she lives directly across from the proposed Goodpasture boat ramp site.  She said plans for that property were never made public.  She said the neighbors need to be kept informed.

 

Craig Halverson, 87140 Territorial Road, Veneta, reiterated the cell phone tower commentary.  He submitted his testimony into the record. (Copy in file.)

 

Susan Gould, 86978 Territorial Road, Veneta, expressed concern about the cell tower site.  She said her family had owned the property for 51 years and the neighbors have a vested interest in the neighborhood.  She was concerned about the proposed site as it feeds two creeks and has numerous springs, and the aquifer feeds the wells for her neighbors.  She was concerned about the fire danger, because of diesel oil for power outages.  She asked the Board to consider these issues in advance of  granting permits for the cell towers.

 

John Roselli, 27543 Fruitway Lane, stated the public had not been served well on the boat ramp process.  He said it has to be good for all of Lane County.

 

Aaron Helfrich, 2605 Harvest Lane, Springfield, applauded the Board for seeking unanimous support, but no one likes every option.  He noted that greater Lane County supported the Wessinger site.  He reminded the Board that they should include all river users, not just local residents.

 

Roger Bailey, City of Eugene Outdoor Program, expressed their continued commitment to a process that would respect the river environment, traffic safety, and provide a thoughtful placement.

 

Susanne Dwight Alexander, 5455 Donald Street, Eugene, stated she is a member of the Parks Advisory Committee which wants access for a boat landing.  She added this was a river to be shared by all.

 

Richard Irish. 3150 Main, Springfield, Oregon Fish and Wildlife Department.  He reiterated the department's support for a boat ramp in that vicinity.  He said they would work with the Board for a resolution on the best site.  He said their goal is to provide enjoyment for present and future generations.

 

Weeldreyer noted the Board was committed to keeping all options open and keeping the McKenzie from being overused in an efficient and environmentally sensitive way.  She said in two weeks they would be using E-mail so no one would be left out for comments.

 

3. RESOLUTIONS

 

a. ORDER 01-4-18-1/In the Matter of Proclaiming the Week of April 22-28, 2001 as National Crime Victims' Rights Week.

 

Doug Harcleroad, District Attorney, asked the Board to declare next week as Crime Victims’ Rights Week as part of a national movement, designed to make the public more aware of the needs of victims of crimes.  He reported that Lane County has over 100 crime victims each week.  He noted that Crime Victim and Survivor Services focuses on crime.  He added they have been operating for 16 years in Lane County through the District Attorney’s office with over 100 volunteers, volunteering over 33,000 hours.

Morrison read the resolution into the record.

 

MOTION: to approve ORDER 01-4-18-1.

 

Dwyer MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

4. EXECUTIVE SESSION as per ORS 192.660

 

To take place after the meeting.

 

5. COMMISSIONERS' BUSINESS

 

a. ORDER 01-4-18-2/In the Matter of Appointing Six Members to the Public Safety Coordinating Council (PSCC). (PULLED)

 

b. REPORT/Mid-Year C-VALCO Report.

 

Kari Westlund, CVALCO, presented the semi-annual report. (Copy in file.)  She reported that new hotels had added a competitive dimension to the hotel market.  She said they were off less than a percentage point on room nights.  She said the rate structure makes Lane County a good value, but impacts room tax collections.

Green asked about Springfield’s increase in room tax.  He was against the increase.

 

Westlund responded that Springfield’s Budget Committee had discussed raising the room tax one-half point to ten per cent.  She said CVALCO was opposing the increase.

 

Westlund explained CVACLO was involved in a cultural corridor marketing campaign starting in 2002 in conjunction with AMTRAK.

 

Van Vactor noted the Board received a presentation regarding the planetarium.  He said the Fair Board might be seeking a transient room tax.  He asked if that was raised with CVACLO.

 

Westlund stated they wanted to be involved, but there had not been any formal discussions.  She commended the commissioners’ support of the planetarium.

 

6. COMMITTEE REPORTS

 

a. ORDER 01-4-18-3/In the Matter of Amending Lane Manual to Revise the S.A.V.E. Cost Savings Program.

 

Sorenson stated the committee had prepared an amendment to Lane Manual that will streamline the committee’s work and reduce its size.  He added they are proposing alternates for committee members and to grant time management, not cash awards.

 

MOTION: to approve ORDER 01-4-18-3.

 

Dwyer MOVED, Sorenson SECONDED.

 

Morrison said she would support the motion but didn’t approve of the last paragraph in the work plan.

 

VOTE: 5-0.

 

Weeldreyer asked if Sorenson would take out the last two paragraphs.

 

Jackie Mikalonis, Public Works, indicated that the work plan was a draft one.

 

MOTION: in the Work Plan, to stop after “after request from the County Administrator” stopping at managers and leaving off the next sentence.

 

Dwyer MOVED, Weeldreyer SECONDED.

 

Sorenson noted it was a proposal to the S.A.V.E. Committee last year.  He said it was only added for information, not anything the Board needed to approve.

 

Weeldreyer said a one-page work plan for the committee outside of the Lane Manual is a good idea.

 

VOTE: 5-0.

 

7. COUNTY ADMINISTRATION

 

a. Announcements

 

None.

 

8. PUBLIC WORKS

 

a. ORDER 01-4-18-4/In the Matter of Amending the FY01 to FY05 Capital Improvement Program to Include a Left Turn Lane on State Highway 126 at the Proposed Goodpasture Boat Landing.

 

Weeldreyer wanted to examine better opportunities for creating quality open space in Lane County.  She said some of the last undeveloped open space is at the upper end of Leaburg Lake.  She said the Board’s goal is to find a more functional way to use the Leaburg Lake recreation area.  She noted there were more opportunities than last year when they made the decision to put in a boat ramp at the location.  She said Dwyer and herself wanted to engage the community and public agencies in a 90-day planning effort to decide what funding is available.

 

MOTION: to have  Dwyer and Weeldreyer work with the community and public agencies to maximize all opportunities for creating quality open space in the Leaburg Lake recreation area and find a suitable site for a new boat landing that addresses public safety issues and has strong community support. They will return in 90 days with a recommendation for a long-range plan to protect the McKenzie and address the dangers along the highway.

 

Weeldreyer MOVED, Dwyer SECONDED.

 

Green stated the motion was too general to maximize all the opportunities as it could include acquiring property.  He asked for the motion to be amended to include maximizing opportunities.

 

Weeldreyer was in agreement.

 

Sorenson voted against the motion to table because there was no opportunity for commissioners to give their views.  He said they have a recommendation from Public Works and the Park Advisory Committee on what to do and by passing this motion, they would be following their recommendations.

 

Van Vactor noted the motion to table should be for 8 a. only, not for 8 b.

 

Weeldreyer said she would come back in two weeks with a plan for community involvement and a process.  She put item 8. b. back on the agenda.

 

Dwyer supported the motion.  He added the community needed to be part of the decision.  He said they need to make sure they are working with the neighbors because they are impacted by the decision.

 

Green concurred with Weeldreyer’s plan.

 

Weeldreyer noted that Sorenson had expertise in historical preservation and environmental issues.  She asked Sorenson to help her and Dwyer.

 

Sorenson was in agreement.

 

Morrison said the motion was unrealistic.

 

Richard Fay, Parks Department, stated they hadn’t had an opportunity to meet with Weeldreyer, but anticipated they would help prepare for public comment and involvement.

 

AMENDED MOTION: that Weeldreyer, Dwyer and Sorenson will lead a board effort to work with the community and public agencies to maximize opportunities for creating a quality open space in the Leaburg Lake recreational corridor and find a suitable site for a new boat landing with community support.  Also, they would report back to the board in two weeks with an outline for how the 90 days would be structured and what levels of public involvement will take place, and in 90 days they will deliver that report.

 

Weeldreyer MOVED, Dwyer SECONDED.

 

VOTE: 5-0.

 

MOTION: to remove ORDER 01-4-18-5 from the table.

 

Dwyer MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

b. ORDER 01-4-18-5/In the Matter of Accepting a Boating Facility Grant from the Oregon State Marine Board for Boating Improvements at Baker Bay Park, Appropriating $45,000 in Fund 216 and Delegating Authority to the County Administrator to Sign the Cooperative Agreement.

 

Fay reported the order before the Board was to accept a grant from the Oregon State Marine Board for $45,000 to help with the building of the Baker Bay shower and restroom facilities at Dorena.  He stated they had already received an Oregon State Parks Department grant for $92,250 and construction is scheduled in June, with completion in October 2001.  He added the total cost of the project is $180,000 and Lane County’s contribution is $44,000, of which a great part is in-kind.

 

MOTION: to approve ORDER 01-4-18-5.

 

Weeldreyer MOVED, Dwyer SECONDED.

 

VOTE: 5-0.

 

c. TWENTY-FIRST READING AND DELIBERATION/Ordinance PA 1132/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan to Adopt a Revised “Transportation Element” and Related Changes to the Plan Text; Adopting Revisions to the Eugene-Springfield Transportation System Plan (TransPlan); and Adopting a Severability Clause.

 

Tom Stinchfield, Public Works, passed out an attachment (copy in file.)  He noted there were four items that the City of Eugene considered which went to MPC.  With regard to attachment 1b, (a new bike policy,) the Board had previously approved a policy (at MPC’s recommendation) supporting funding of bicycle project capital operations and maintenance as identified in the plan.  He said the Eugene council discussed that, and came back with a proposal (attachment 1B), giving funding priority within the first three to five years after adoption of TransPlan, to stand alone bikeway projects that are included in the definition of priority bikeway miles with an increase in alternative modes.  He stated that MPC agreed to that change unanimously.  He said the Board could take action today.  He said the change was fine with County staff as it does not have a big impact.  He noted all of the County bikeway projects in the plan are associated with roadway projects so the policy wouldn’t direct Lane County to do anything different.

 

Tom Schwetz, LCOG, said a transportation plan needed to be adopted either individually by each jurisdiction or as one plan.  He said there were different options.

 

Dwyer explained under MPC rules, there is a process but no jurisdiction could force an entity to do something they didn’t want to do.  He suggested adopting an addendum that applies to each jurisdiction.

 

MOTION: to approve Attachment 1 b.

 

Dwyer MOVED, Sorenson SECONDED.

 

VOTE: 5-0.

 

With regard to Attachment 1c, Stinchfield explained it would define the incremental infrastructure costs that would be required for nodal development over and above traditional development.  He said a majority of MPC approved the motion, but the two no votes were from Springfield and the motion failed as it required an affirmative vote from each government.  He said the County’s position was to support this.

 

Dwyer stated he was in agreement with Springfield.

 

Morrison was also in agreement with Springfield.  She said they didn’t need the language change of nodal development and she agreed  with how the policy started.

 

Green respected Springfield’s position.  For Lane County, he didn’t see that there was an impact outside of the urban growth boundary and that is why he voted in favor.

 

MOTION: to act on the recommendation from MPC on nodal development.

 

Dwyer MOVED, Weeldreyer SECONDED.

 

VOTE: 3-1 (Green dissenting.) (Sorenson left.)

 

Stinchfield explained the BRT was another item that was discussed. (See attachment 2 in file)  He said Attachment 2 was put on the table by MPC by the LTD representatives as a compromise to address the concerns of the Eugene City Council as a proposal to resolve this.  He said it keeps the policy language as it was in the draft plan and makes wording changes in the policy definition and intent statement to address some of the concerns of the council.  He noted that Van Vactor requested this to be tabled and discussed. Stinchfield noted Lane County would have direct road authority limited to 3.6 miles. 

 

Stinchfield noted the back page of the packet had a statement from Chapter 3 planning and program actions and it is a discussion on how the BRT would be implemented.  He saw this proposal as a compromise which changes the policy definition and intent statement to state the intention to complete the BRT system.

 

Dwyer said they were moving too fast.  He did not support it.  He said the BRT could work in some instances for the community, but they don’t know if the first part would be successful.

 

Morrison was not opposed to the BRT project as it has value.

 

Van Vactor said because it is just a few miles in the County road system, it could be accommodated.

 

Stinchfield noted that it was not the LTD’s idea that it be added, they were in agreement with the policy.  He said the City of Eugene wanted to be more aggressive, which led to the wording.

 

Van Vactor explained that all of Attachment 2 was the new proposal.

 

MOTION: to support the staff recommendation of the BRT language.

 

Green MOVED,  Weeldreyer SECONDED.

 

Dwyer stated he would be voting against this.

 

VOTE: 3-1 (Dwyer dissenting.) (Sorenson left)

 

With regard to adequate OM & P funding, Stinchfield noted that Eugene was the only affirmative vote.  He added the other three agencies were not in support.  He said what they have in the plan for OM & P is adequate to meet state and federal requirements.

 

Green said that if the City of Eugene was the only one against this, they needed to come up with their own addendum.

 

MOTION: to accept the current language regarding OM & P funding in TransPlan.

 

Green MOVED, Dwyer SECONDED.

 

VOTE: 4-1.

 

With regarding to Attachment 3, Stinchfield noted that staff put this in the plan because of state and federal requirements.  He noted the Oregon Highway Plan requires Lane County to go through a process with ODOT to address what their level of service standards should be if they were unable to meet statewide service targets.  He said there would be some ODOT facilities that would not meet the  service standards.  He added this might be a place to put issues where they could  not agree, then working on a compromise as future discussion.

 

MOTION: to approve the addition of a new chapter on issues being addressed during the tri-annual review.

 

Dwyer MOVED, Weeldreyer SECONDED.

 

VOTE: 4-0. (Sorenson left)

 

Stinchfield reported that on May 3 and May 4, LCDC will have hearings on an alternative measure proposal.  He said on May 10, MPC would meet again to discuss the TransPlan issues.  He expected that the Eugene City Council would discuss these issues again on May 14 and he suggested another oral report to the Board of Commissioners on May 16.

 

MOTION: to approve the 21st Reading and Setting a 22nd Reading and Deliberation for May 16, 2001 for Ordinance 1132.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 3-0.  (Dwyer out of room, Sorenson left.)

 

9. CONSENT CALENDAR

 

A. Approval of Minutes:  None.

 

B. Health and Human Services

 

1) RESOLUTION AND ORDER 01-4-18-6/In the Matter of Delegating Authority to the County Administrator to Sign a Contract Amendment with Dungarvin Oregon, Incorporated to Provide Disability Services in the Amount of $112,504.

 

C. Public Works

 

1) ORDER 01-4-18-7/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Dust Oiling Material (lignin Sulfonate), Delivery, CRC Distributor and Operator Needs During the Period of June 1, 2001 to September 15, 2001, Contract No. 01-M&S-50.

 

2) ORDER 01-4-18-8/In the Matter of Awarding a Contract to Eugene Sand & Gravel, Inc. in the Amount of $234,079.50 for Oil Rock Production – Various Stockpile Sites (Prospective Contract No. 00/01-07).

 

3) ORDER 01-4-18-9/In the Matter of Vacating a Portion of a Public Utility Easement and Canal Right-of-Way in Lot 1, Block 3 of Royal Delle, as Platted and Recorded in Book 29, Page 21, Lane County Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (17-03-23-34).

 

4) ORDER 01-4-18-10/In the Matter of Vacating Portions of a Public Road, Commonly Known as Commercial Place, Located Between Second Place and Third Street and Being Between Block 117 and Block 118, and Between Second Street and Second Place Being Between Block 119 and Block 120 of the Second Amended Plat of Fern Ridge, as Platted and Recorded in Book 6, Page 28, Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (16-05-35-31).

 

5) FINAL ORDER 01-4-18-11/In the Matter of The Alteration and Relocation of a Portion of Green Hill Road from Fiddler’s Green Golf Course to Airport Road, Being Located Within Sections 29, 30, 31, and 32, Township 16 South, Range 4 West and Section 5, Township 17 South, Range 4 West of the Willamette Meridian.

 

6) FINAL ORDER 01-4-18-12/In the Matter of The Alteration of a Portion of Munsel Lake Road (County Road No. 1083), from Highway 101, Easterly and Southerly Approximately 5,074 Feet, Being Located Within Section 14, Township 18 South, Range 12 West of the Willamette Meridian.

 

7) FINAL ORDER 01-4-18-13/In the Matter of The Alteration of a Portion of Hall Road (County Road Number 428) from Goldson Road Westerly, Approximately 3,880 Feet, Being Located Within Sections 13 and 14, Township 16 South, Range 6 West of the Willamette Meridian.

 

MOTION: to approve the Consent Calendar.

 

Green MOVED, Sorenson SECONDED.

 

VOTE: 5-0.

 

10. COUNTY COUNSEL

 

a. ORDER 01-4-18-14/In the Matter of Awarding a Contract for a Performance Audit of Lane County Surveying Operations.

Wilson reported the recommendation was to award the contract to Talbot, Korvola & Warwick for the performance audit, as a result of the process that included an evaluation committee.

 

Morrison disagreed with staff’s recommendations and preferred Die Corporation.

 

MOTION: to approve ORDER 01-4-18-14, accepting the proposal submitted by Die Management Group.

 

Morrison MOVED, Dwyer SECONDED.

 

VOTE: 5-0.

 

11. MANAGEMENT SERVICES

 

a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 11-00/In the Matter of Authorizing the Transfer of County Owned Real Property Located at 92228 Murdoch Street, Marcola to the St. Vincent de Paul Society of Lane County to be Used for Affordable Housing (Map No. 16-01-18-34-03000).

 

MOTION: approving the First Reading and Setting the Second Reading and Public Hearing on Ordinance 11-00.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

b. ORDER 01-4-18-15/In the Matter of Delegating Authority to the County Administrator to Sign a Contract with William M. Mercer Incorporated to Conduct a Scoping Study for Classification and Compensation. (PULLED)

 

12. REGIONAL INFORMATION SYSTEM

 

a. ORDER 01-4-18-16/In the Matter of Approving an Amendment to Requirements Contract 105225 With Federal Network Services, Inc. to Increase the Contract Limit from $300,000 to $800,000.

 

Paul White, RIS, reported this was a purchasing contract that was executed 18 months ago, enabling them to purchase network equipment at a fixed discount from the list price.  He noted when they executed the contract, they anticipated purchasing $300,000 over three years.  During the contract period, a project came up which would exceed $300,000.  He asked for additional purchase authority.  He noted the project was a network upgrade that had not been planned.

 

Van Vactor said they have a partnership with RIS which provides the service.  He noted in the past partners had criticized the County for a lengthy acquisition process.  He said White was directed to come up with an expedited contracting process so they could efficiently and economically make the purchasing services on a regional basis as opposed to each government acquiring its own.

 

Weeldreyer agreed that this provides flexibility for RIS to acquire what is needed at a reasonable price.

 

MOTION: to approve ORDER 01-4-18-16.

 

Weeldreyer MOVED, Sorenson SECONDED.

 

Green stated he would support the motion, but also wanted to see where the County was going with technology.

 

Van Vactor suggested a joint work session with RIS and IS.

 

VOTE: 5-0.

 

13. COMMISSIONERS' ANNOUNCEMENTS

 

Sorenson reported he attended a special program of the Eugene area Chamber of Commerce regarding software and barriers in the high technology industry.

 

14. OTHER BUSINESS

 

ORDER 0-1-4-18-18/In the Matter of Creating a Captain’s Position in the Lane County Sheriff’s Office for Recruitment, Testing and Selection Purposes.

 

Jan Clements, Sheriff, explained the position had been identified.  He said they were not asking for a corresponding budget appropriation with this authorization; because the duration of this authorization was for the actual period of the overlap with the existing division captain’s position and the posting and recruitment would not go forward until there is assurance that funding would be available.

 

Clements noted that Captain Paul Sachet would retire in March, 2002 and because of the complex nature of the operation, he believed this overlap period was essential.  He said the authorization would allow them to recruit and test as soon as possible and is consistent with Lane County’s need for appropriate succession planning.

Dwyer asked about the salary range.

 

Clements responded $60,000 to $80,000.

 

Sorenson asked if  money for this position was in the budget.

 

Clements responded it was, but the transition part was at risk.

 

MOTION: to approve ORDER 01-4-18-18.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

There being no further business, Commissioner Morrison recessed the meeting at 12:10 p.m.

 

 

Melissa Zimmer

Recording Secretary