January 3, 2001

following HACSA

Harris Hall Main Floor

APPROVED 1/31/01


Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.








Mike Huff, 04939 S. Loftus Road, represented the Ada Grange Hall in Florence as well as a resident of S. Loftus Road.  He said the County was no longer maintaining their road and it is considered a local access road.  He noted that the Ada Grange had passed a resolution asking the commissioners to review it.  (Copy in file).


Morrison noted that Public Works did address the situation.  She said in the early 90’s the Board took action on the road, but it was never to have been paved.  She said it would be given to Public Works.


Huff said there was no explanation mailed to the residents.


Ollie Snowden, Public Works, recalled that S. Loftus Road was an access road and in the late 80’s, they maintained several access roads in the Florence area.  He said they stopped maintenance and S. Loftus Road was one of them.  He said they couldn’t go back to maintain the road without an order from the board or an order taking that road into the County road system.


3. EXECUTIVE SESSION as per ORS 192.660


Held earlier in the day.




Sorenson thanked the Board for the nice gifts.  He thanked Arlene Marshall for  coordination of the State of the County ceremony.




a. Announcements


Van Vactor noted that Dwyer brought to his attention reasonable airline fares to the East Coast.  Van Vactor noted the issue coming up for the County was the United Front in March.  He said that Tony Seese-Bieda would see how many commissioners would be attending and then work out the airfare situation.




a. REPORT/City/County Road Fund Distribution Update.


Snowden passed out material. (Copy in file).  He proposed to the Board a way to spend some of the additional Rural Schools and Community Self-Determination Act Title 1 money that will come to the County.


Snowden suggested spending money through a capital partnership that would be different from a city/county road partnership.  He suggested developing a project list through the capital improvement process in the spring, of road improvement projects that would be constructed by the county that may or may not be on the county road system. He said it would provide funding for important projects that might otherwise not receive funding.  He added it was a way of identifying priorities in Lane County and funding them.  He said it would provide visibility for Lane County government and accountability of the funds.  He noted it might have a positive response in Salem.


Snowden noted that the legislation is 75% road fund; 25% schools, but that formula could be changed to pool the road fund money into a common statewide road fund and distributed on a formula basis to the counties.  He suggested a five-year horizon so if this matter would not be renewed, there would be a cushion that the county could make adjustments with.  He added another decision would be setting aside 20% or 15% of the money.  He thought the Board would set aside 20% for Title 2 and Title 3 projects.


Dwyer supported this.  He added they need the Roads Advisory Committee to come up with criteria.


Snowden noted that number eight was left in as it was in the adopted CIP, even though the cities were put on notice that it might end.


Weeldreyer wanted access roads as a subject in conjunction with this process.


Snowden responded there are decisions that would need to be made before Public Works could determine the money that would be in the capital partnership pot.  He listed those projects.  He said they would need at least $3-$4 million.  He added if they were in a tight financial situation, they would need another $1 million per month to cover operations until the first payment comes from timber receipts.  He said the Board needed to look ahead to see if there would be any government needs that should be funded out of the road fund.  He suggested paying down the outstanding PERS obligation with some of the money for Public Works.  He noted they might need $5 million to repair the fish culverts to make them fish friendly and that is an obligation they didn’t have two years ago.


Morrison agreed with the projects.  She asked what the graphs would look like if Lane County had 25% and the state had 75%.  She said it would give a whole different perspective.


Snowden stated they wanted to come back with a priority list with culvert replacement and the priority list would be dependent upon financial disbursement by the Board of Commissioners.


Weeldreyer said it was not her intent to bring the local access road into the county system.  She suggested a one-time expenditure on a lottery basis and the criteria discussed was a level of local match from the property owners, giving them an opportunity on a regular basis to be able to apply for matching funds for road improvements.


Green recommended developing a process in accordance with the Roads Advisory Committee, discussing with the cities how the county could be a better partner in identifying some of the major projects.


Snowden reiterated he wanted the Board to provide direction to the Roads Advisory Committee and staff to develop criteria used to select the projects and to fit it into the capital improvement program public process.  He added that ODOT  would be part of this as well.


Dwyer suggested a listing of which culverts had the greatest impact on fish in  descending order.  He said they needed to maximize use of the money.  He was not for the access roads into the county system.


Sorenson asked Public Works to convene a meeting with the cities’ public works departments and ODOT, determining what the cities would need.  He also wanted to know what the fund balance would be.


Van Vactor said by changing this formula, it allows the County to be strategic with a portion of these funds.  He said the greatest unmet need in Lane County is on the state system as opposed to other systems and there is no local mechanism to deal with it.  He said by taking Snowden’s suggestion, (being strategic and looking at the state system) the Board would be working with the cities and would provide advantages to address countywide issues.


Morrison suggested Snowden come back to the Board with the scenarios on switching the percentages and if the state were to take the money.


Dwyer said the Roads Advisory Committee would be a good vehicle to examine what the criteria would be. He didn’t want to rush this along, but said they needed to look at the best criteria to give the County leverage and develop different criteria for discussion.


Morrison said the Board wanted to give this to the Roads Advisory Committee to develop options as a starting point with the public works departments from the different cities.


Sorenson was in favor of giving this to the Roads Advisory Committee.


Green said that there needed to be a policy level discussion.  He wanted Option 2.


Snowden stated it should be structured in a way that ODOT sees that Lane County would be bringing money to the table in these projects.  He said Lane County would be a true partner.  He said they would give the Roads Advisory Committee a draft CIP at its January meeting.  He added they would roll over the existing projects from the current CIP and not add new ones.  He said they would have underfilled latter years in the CIP.  He said that would be released to the public and then they would work to develop criteria for the program and get it back to the Board in March.


Weeldreyer stated it was important for the Board to set the policy first before the Roads Advisory Committee comes up with criteria so they have policy direction.


b. ORDER 01-1-3-1/In the Matter of Reappointing Two Members to the Roads Advisory Committee.


MOTION: to approve reappointing Tom Poage and Rex Redmon for ORDER 01-1-3-1.




VOTE: 5-0.


c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1158/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from “Forest” and “Agricultural” to “Marginal Land” and Rezoning that Land from “F-2/Impacted Forest Lands” and “E-30/Exclusive Farm Use” to “ML/Marginal Land”, and Adopting Savings and Severability Clauses (file PA 00-5317; Wong).


MOTION: approve a First Reading and Setting a Second Reading and Public Hearing on PA 1158 for January 17, 2001, at 1:30 p.m. in Harris Hall.


Green MOVED, Morrison SECONDED.


VOTE: 5-0.


d. THIRD READING AND DELIBERATION/Ordinance PA 1155/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from “Rural” to “Commercial”, Rezone that Land from “RR-5/Rural Residential” to “CR/SR/Rural Commercial with Site Review”; and Adopting Savings and Severability Clauses (File PA 98-5302; Pinnell).


Jerry Kendall, Land Management, reported this was a follow-up from the December 6 public hearing in which the Board expressed interest in adding to the site review suffix of the ordinance a provision not allowing the sale of vehicles on the property.  He noted it was added under Section 2, number 2 of the Ordinance.  He added that on December 6 the Board took tentative action to unanimously approve and this would be a follow-up.








A. Approval of Minutes:

November 21, 2000, Regular Meeting, following HACSA

November 28, 2000, Downtown Athletic Center, 7:30 a.m.

November 29, 2000, Joint Work Session, 5:30 p.m.

November 29, 2000, Joint Meeting, 7:30 p.m.

December 6, 2000, Joint Public Hearing, 6:00 p.m.


B. County Administration


1) ORDER 01-1-3-2/In the Matter of Appointing Members to the Lane County Fair Board.


C. County Counsel


1) ORDER 01-1-3-3/In the Matter of Award of Selecting Newspapers to Publish Ballots, Monthly Statement of Expenditures, Personal Property, Tax Warrants, and Notices of Real Property Tax Foreclosures.


D. Health and Human Services


1) ORDER 01-1-3-4/In the Matter of Awarding Contracts for LaneCare Sub-Acute and Crisis Respite Services, and Delegating Authority to the County Administrator to Sign Contract Amendments as Listed in Attachment B.


2) ORDER 01-1-3-5/In the Matter of Delegating Authority to the County Administrator to Sign Contracts with Peace Health Oregon Regions, Mercy Medical Center, Providence Health System, Good Samaritan Hospital, and Pacific Gateway Hospital to Provide Inpatient Psychiatric Services as Part of the LaneCare Provider Panel for Children and Adults.


3) ORDER 01-1-3-6/In the Matter of Granting Authority to Mountain Retreat Secured Transport and Stretcher Service, Coastal Transport Services, and Secure Transport and Investigations to Carry Out the Provisions of ORS 426.233(3)(A) Through 426.233(3)(F).


E. Management Services


1) ORDER 01-1-3-7/In the Matter of Award of Bid LCP 2000-15 Construction Purchase of Extension Services Building Re-Roofing for $69,878.00.


F. Public Works


1) ORDER 01-1-3-8/In the Matter of Vacating the Northerly Boundary Line of Lot 131 of Idylewood Second Addition, as Platted and Recorded in File 75, Slide 194-195, Lane County Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (18-12-10-34).


2) ORDER 01-1-3-9/In the Matter of Vacating the Public Alleys, Connecting to Glenada Road (Spruce Street) and Colter Street (Vacated), Located in Block 20 of Glenada, as Platted and Recorded in Volume W, Page 261, Lane County, Oregon Deed Records, Without a Public Hearing, and Adopting Findings of Fact (18-12-35-32).


3) ORDER 01-1-3-10/In the Matter of Entering into a Watershed Improvement Grant Agreement with the Oregon Watershed Enhancement Board for Phase II of the Siuslaw Fish Passage Improvement Project.


4) ORDER 01-1-3-11/In the Matter of Entering into a Watershed Improvement Grant Agreement with the Oregon Watershed Enhancement Board for the North Fork Siuslaw Road Relocation Project.


5) ORDER 01-1-3-12/In the Matter of Awarding a Contract to Lucas Truck and Equipment Sales, Inc., in the Amount of $50,904.22, with Trade-in, for the Purchase of One (1), New 58,000 GVW Diesel-Powered Cab/Chassis, Contract FY00/01 FS-03 (a).


MOTION:   to approve the Consent Calendar.


Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.




a. ORDER 01-1-3-13/In the Matter of Appointing One (1) New Member to the Commission on Children and Families.


Pam Strimling, Children and Families, recommended the appointment of James Mattiace to the Commission on Children and Families.


Green MOVED, Sorenson SECONDED.


VOTE: 5-0.




a. ORDER 01-1-3-14/In the Matter of Adopting the New Classification and Salary Range for Public Safety Personnel Specialist with the Sheriff's Office.


Cheryl McCawley, Management Services, indicated that the Sheriff’s Office had worked with Human Resources to create a specialized personnel position for the Sheriff’s Office.  She said it was patterned after the general personnel analyst positions in Human Resources with minor differences.  She noted they had difficulty in the past in filling their personnel coordinator position in the Sheriff’s Office and thought they needed a position that was more specific to human resources duties, instead of the Senior Administrative Analyst that had been used in the past.


John Clague, Sheriff’s Office, noted that this position was not a duplication of efforts in the personnel division or Human Resources Department, it was work that would have to be performed by personnel if the position were in that department.  He added it focuses on public safety issues and they coordinate it with Human Resources.  He made a commitment with the position that this person would attend weekly staff meetings in the Human Resources Department to improve the coordination and ensure they are appropriately applying the personnel policies and procedures in their department.


MOTION: to approve ORDER 01-1-3-14.


Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.




Weeldreyer thanked County Administration staff for all of their help putting on the State of the County ceremony.  She announced that she would be attending meetings for the United Front regarding the federal agenda.  She sent get-well wishes to Mike Moskovitz.


Green thanked Sorenson for his work as chair.  He announced he would be reading at Fairfield Elementary School as part of the SMART program.  He concurred with the commissioners in thanking staff .


Morrison echoed Green on Sorenson’s work as chair.  She asked if the Board would be interested in working for the United Way on one project together.  She said if there was interest, she would pursue a team project between now and March 1.






There being no further business, Commissioner Morrison adjourned the meeting at 2:45 p.m.



Melissa Zimmer

Recording Secretary