BOARD OF COMMISSIONERS'

REGULAR MEETING

June 13, 2001

following MWSD

Harris Hall Main Floor

APPROVED 8/15/01

 

Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr. and Peter Sorenson present.  Cindy Weeldreyer was present via telephone.  County Administrator Bill Van Vactor, County Counsel, Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

None.

 

2. PUBLIC HEARINGS

 

a. ORDER 01-6-13-1/In the Matter of Adopting the 2001-2002 Lane County Budget Making Appropriations and Levying Taxes.

 

Commissioner Morrison opened the Public Hearing.  There being no one signed up to speak, she closed the Public Hearing.

 

Sorenson recommended that the comments made during Public Comment be incorporated into the Public Hearing.

 

Dave Garnick, Budget Analyst, reported on the first page, the District Attorney’s office had been reduced by $15,252 (his pro rata share) and that was agreed upon.  He added in the Sheriff’s Office there were changes in the Forest Work Camp add package included in the total and it had not been included before.  He said he took $50,000 out for the delay in the Forest Work Camp. 

 

Garnick noted on page 2, they put $1.25 million of Community Correction Committee dollars in contingency until they knew what they were doing with the funds.  He removed that and it reduced the contingency with the net effect on the general fund of $466,000.

 

With regard to Page 4, Garnick said that Health and Human Services budget went up because of a redistribution of CCA dollars to the Health and Human Services fund for Parole and Probation and an increase in an FTE. Garnick explained the net effect on the total budget brought it to $405,984,000 and the FTE had gone up because of Parole and Probation.  He also attached the revised contract list.

 

MOTION: to approve ORDER 01-6-13-1.

 

Dwyer MOVED, Green SECONDED.

 

VOTE: 5-0.

 

3. PUBLIC COMMENTS

 

Donna Murray, 87140 Territorial Road, Veneta, said the cell towers would continue to go up and keep causing problems for residents unless something was done.  She said the citizens of Lane County were more important.  She said there were safer sites than near homes and schools.  She hoped the Board would consider a moratorium.

Sorenson asked if the task force meetings were open to the public.

 

Weeldreyer recalled that a task force would be created and they would meet and review existing telecom siting ordinances and they would make a recommendation that would go to the planning commission and then back to the Board.

 

Wilson stated it would be a public meeting, with public notice and minutes taken.

 

Dwyer stated he was not opposed to a moratorium but said it couldn’t take effect for at least 45 days and it would precipitate a rush of people to get cell towers in.

 

Van Vactor asked if the first task force meeting had been scheduled.

 

Weeldreyer responded the meeting would take place on June 20 at LCOG.

 

Kyra Carol, 235 E. 29th, Eugene, was concerned about the cell phone tower issue. She questioned the authority and regulations.  She noted there was a silent majority of people who care but didn’t want to come forward to speak.

Carol Berg, 2113 Riverview Street, stated that social services needed to be adequately funded.  She said that Option A showed more consideration and Lane County would not be taking a hard hit.  She said it would be the right thing to do.

Mary Ann Holser, 2620 Cresta De Ruta, distributed written material (copy in file).  She noted the PSCC was formed to look at the entire system of services affecting public safety.  She said as a County Budget Committee member for the past four years, she had seen the Sheriff’s budget held harmless or increased while Youth and Services were cut.  She recalled that Sorenson moved that the commissioners accept the County Corrections’ recommended budget and she concurred.

Dire Snyder, 1040 Oak Street, Program Director for Aces Bridge, spoke on the likely consequences of Alternatives C or D of the Budget.  He reported there were 84 clients in the Bridge program (eight at the Forest Work Camp, two at the CCC) and the others are in the community unfunded outside of the contract they have with the County for the Bridge program.  He reported that contract was supposed to be for 40 clients at any time and they were treating 74 with the funding for 40.  He commented that for every dollar they spend on treating the criminal alcohol addict they save seven dollars in terms of incarceration.  He noted if they lose the Bridge Program completely, he would have to lay off five part-time and four full-time employees.

Green asked what was the most effective outcome of the Drug Court.

 

Snyder said there are aspects of the Drug Court program that are very effective.  He added that frequency of contact and the length of time would lower the rate of recidivism.  He noted what was working in the Bridge Program was professionalism among staff and their accountability with clients.

 

4. EXECUTIVE SESSION as per ORS 192.660

To take place after the meeting.

 

5. COMMITTEE REPORTS

 

a. REPORT/Legislative Update on Priorities.

 

Tony Bieda, Intergovernmental Relations, said with the Health Improvement Initiative (providing $15 million additional for mental health programs and $15 million for public health) that due to Morrison and Dwyer, there was a letter circulating in both chambers.  He said the letter stated the preference of members that the priorities be part of the final budget package.  He said the money that the legislature would address is constrained if they do not put tobacco settlement money on the table.  He added there was no indication they would add money so they are waiting to see whether additional funding would be brought at the last minute to get additional human service priorities funded.

 

With court facilities, Bieda explained there had been a compromise between the judicial department and the counties on a compromise language and it was still pending a hearing in Ways and Means.

 

With disaster relief, Bieda said there was a bill that had money attached that would provide a starting point to have resources at a state level matching what was available at the federal level when there is a natural disaster.

 

Dwyer suggested a dollar surcharge for building up a base that would give them the money to match the federal subsidies and minimize the impact on the general fund and leverage the insurance industry.

 

With the PERS issue, Bieda noted the governor had not given his recommendation.  He added there was an element required for a gain/loss reserve (taking care of unanticipated gaps in matching the investment earnings).  He said that would require the PERS board to fund at a level so at the end of 40 years (the duration of the tier one employees) the fund would have a positive balance.  He said there is a fear that without that legislative direction, it could have a liability at the end of the 40 years and rate increases for employers.

 

Bieda noted that the Telecommunication Bill was pending.

 

With state support for prosecuting crimes, Bieda reported there was a bill that had moved, which would provide additional money for fast track accountability.

 

Bieda said the big issues were the transient logging tax preemption, transportation funding bill (providing additional money for Lane County for roads and bridges) and they passed the senate review on Monday and it is up for a floor vote on Friday.  He added with the procurement and the preemption of local authority, it had gone back.

 

MOTION: to move approval of the issues of Bieda’s report.

Dwyer MOVED, Green SECONDED.

 

Sorenson stated he would not be supporting the motion because of Senate Bill

124 a.

 

Dwyer said approving this report was not approval of Senate Bill 124 a. 

 

Green supported the motion because of the work done so far.  He said the Board has the fiduciary responsibility as an employer.

 

Sorenson said his responsibility was for the people who live in his district, not his state.

 

Dwyer withdrew his original motion.

 

MOTION: to approve all elements of Bieda’s report with the exception of Senate Bill 134 a.

Dwyer MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0

MOTION: to approve the report on Senate Bill 134 a.

Dwyer MOVED, Green SECONDED.

 

VOTE: 4-1 (Sorenson dissenting).

 

6. COUNTY ADMINISTRATION

 

a. Announcements

 

Van Vactor distributed information on ballot types (copy in file) with regard to punch card balloting. 

 

Green thought Lane County couldn’t afford these ballots.  He was not supportive.

 

b. ORDER 01-6-13-2/In the Matter of Receiving Grant Funds for the Child Advocacy Center Relocation and Expansion Project and Authorizing a Facility Management Agreement.

 

Peter Thurston, Economic Development, reported this was a request to receive a $600,000 grant that was the result of an application made earlier this year.  He added that Lane County was the only eligible applicant for these competitive funds available statewide to serve lower-income people.  He said this project was determined by the Board to be the highest priority and an application was made and they had received the award.  He said the Child Advocacy Center $600,000 grant is to serve children who are victims of sexual abuse in the court system.  He noted there was a deadline of this Friday to receive the grant.  He stated in addition to the $600,000 award, the $1.5 million budget was comprised of Lane County contributing the current assets value of $400,000 from the child advocacy center building the County owns, and $300,000 in the land for the new facility.  He added that Doug Harcleroad was working to get an additional $225,000 from partners in the urban area.

 

Harcleroad noted that the Eugene City Council, (by a vote of 6-2) approved $150,000 out of a combination of their funds.  He said they made their motion contingent on $75,000 that Lane County asked from the City of Springfield.

 

MOTION: to approve ORDER 01-6-13-2.

 

Dwyer MOVED, Green SECONDED.

 

VOTE: 5-0.

 

7. PUBLIC WORKS

 

a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1162/In the Matter of Naming an Unnamed Private Road, Bear Way (22-03-04).

 

MOTION: to approve the First Reading and Setting a Second Reading and Public Hearing on Ordinance PA 1162.

 

Green MOVED, Dwyer SECONDED.

 

VOTE: 5-0.

 

8.CONSENT CALENDAR

 

A. Approval of Minutes:

February 21, 2001, Regular Meeting, Following HACSA

April 4, 2001, Regular Meeting, 1:30 p.m.

April 18, 2001, Regular Meeting, Following HACSA

May 16, 2001, Regular Meeting, 9:00 a.m.

 

B. Health and Human Services

 

1) ORDER 01-6-13-3/In the Matter of Appointing the County Administrator or His Authorized Designee as a County Financial Assistance Administrator for the FY 01/03 Department of Human Services (DHS) Financial Assistance Agreement.

 

C. Management Services

 

1) ORDER 01-6-13-4/In the Matter of Authorizing the County Administrator to Execute a Three Year Lease Renewal Agreement with the Lane County Extension Service with Revenues of $214,848 for Space at 950 W. 13th Avenue, Eugene.

 

D. Public Works

 

1) ORDER 01-6-13-5/In the Matter of Awarding a Contract to Kelly Gutches Construction in the Amount of $155,400 for Baker Bay Park Comfort Station, Contract No. 01/02 PKS-01.

 

2) ORDER 01-6-13-6/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Crow-Vaughn Road (County Road No. 1052) (18-06-08).

 

3) ORDER 01-6-13-7/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for West Martin Road (County Road No. 1213) (19-03-11).

 

MOTION: to approve the Consent Calendar.

 

Dwyer MOVED, Green SECONDED.

 

VOTE: 5-0.

 

9. HEALTH AND HUMAN SERVICES

 

a. RESOLUTION AND ORDER 01-6-13-8/In the Matter of Increasing a .5 FTE Psychiatrist Position to a .75 FTE Psychiatrist Position in the Department of Health and Human Services (34).

 

Al Levine, Mental Health, reported they had a half-time psychiatrist position and their other position had been vacant.  He asked to increase the position to .75 time, with the finding to be paid by Shelter Care for services at the Heeran Center and services for a new 12 bed Passages mental health home called Garden Place.

 

MOTION: to approve RESOLUTION AND ORDER 01-6-13-8.

 

Dwyer MOVED, Green SECONDED.

 

VOTE: 5-0.

 

b. ORDER 01-6-13-9/In the Matter of Amending Chapter 60 of Lane Manual to Revise Certain Health and Human Services Fees (LM 60.840) Effective July 1, 2001.

 

MOTION: to approve ORDER 01-6-13-9.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 5-0.

 

10. MANAGEMENT SERVICES

 

a. ORDER 01-6-13-10/In the Matter of Authorizing the County Administrator to Execute a Five Year Lease Renewal Agreement with McKenzie Enterprises, Inc. for an Expense of $297,960.00 for Space for the Central Lane Justice Court Located at 220 Fifth Street, Springfield.

 

Jeff Turk, Management Services, stated this item was brought to the commissioners last month.  He said there was a desire to investigate purchasing the property.  He said he hadn’t received the information back.  He was asked to talk with McKenzie Enterprises to see if they would do a six-month extension of the lease while Lane County investigates purchasing the property.  He noted that Don Carter, a principal with the company was agreeable.  He said there was a clause in the initial lease that they provide the County the right of first refusal and the County would have 30 days to exercise that right upon notice of an offer to Carter.  He said he had that changed to a 90 day right of first refusal and that would be enough time for the County to do its investigation.

 

MOTION: to approve ORDER 01-6-13-10.

 

Dwyer MOVED, Sorenson SECONDED.

 

VOTE: 5-0.

 

b.ORDER 01-6-13-11/In the Matter of Authorizing the County Administrator to Execute Up to a 24 Month Lease Agreement, with an Expense Not to Exceed $306,000, With the State of Oregon for Approximately 10,800 Square Feet of State Owned Office Space Located at 165 East Seventh Avenue, Eugene for the Probation and Parole Program.

 

Turk reported the lease was up for the space the County leases for Parole and Probation.  He said the County had been trying to negotiate a purchase with the State.

 

MOTION: to approve ORDER 01-6-13-11.

 

Dwyer MOVED, Green SECONDED.

 

Turk noted that they now lease part of the second and the entire third floor.  He said there is a 60-day cancellation clause and Morrison asked to see if a reciprocal one could be included and the State agreed.

 

VOTE: 5-0.

 

11. COMMISSIONERS' ANNOUNCEMENTS

None.

 

12. EMERGENCY BUSINESS

 

3. PUBLIC SAFETY (continued from June 12, 2001 Agenda)

 

a. DISCUSSION/Public Safety Coordinating Council (PSCC) Recommendation for Grant and Aid Funds.

 

Van Vactor commented that there was a disconnect between the Lane County budget process and the CCC Committee and how they had processed items.  He noted in the past, County Administration ran the process.  He recommended that Lane County take back the financial  management of the portion of the CCC Committee’s program obligations, so it could be synchronized with the Lane County budget process.  He said by taking back the management portion, the County could reduce the contract by $31,000

 

Green asked how the disconnect should be repaired.

 

Myra Wall, LCOG, responded there were differing opinions on this.  She noted the County was represented at the table in the process.  She said there was an agreement between the County and the CCC Committee and didn’t know about the budget meeting until a few days before the meeting took place.

 

Van Vactor explained that Wall (at the policy meeting last Monday) indicated the reason for this year’s schedule was the uncertainty from the legislature in money.  He suggested that if Dave Garnick were involved it would run smoother.

 

Dwyer said the whole system needed to be examined and re-evaluated with how Lane County was delivering services, including corrections and considering a different way of doing business.

 

b. DISCUSSION/Review of the Sheriff's Office Budget.

 

Garnick reiterated that Alternative A delayed the Forest Work Camp, going to 75 beds July 1.  He said with the pro rata cuts, Alternative A and B, the Sheriff, District Attorney and Parole and Probation each take a share of that reduction.  With Alternative D, the $90,000 is 100% Sheriff, with no cut to the District Attorney or Parole and Probation.  He added they would reduce the amount of indirect for appreciation that goes into the facility repair fund and it would be $200,000 for all three scenarios, except in Alternative D, which was reduced to $100,000.  He noted the block grant was in Alternative C and D (revenue received by the City of Eugene).  He noted that with Alternative B, that the Bridges program would be eliminated.

 

Dwyer didn’t want to get rid of the programs that worked.

 

Rich Schulz, Sheriff’s Office, indicated that Alternative B was the Sheriff’s Office option.  He said if the Board chose Alternative C, he would rather have that adjusted to Alternative D.  He said they were uncomfortable with the facilities maintenance adjustment.  He added that Alternative B was their first choice.

 

Dwyer said the alcohol and drug treatment was critical as it is part of the success from the Forest Work Camp.   He said money could be taken from the COLA and used in alcohol and drug treatment.  He added they could take drug court money and law enforcement block grant money as a solution.

 

Green said he thought capacity was an issue that hadn't changed.  He said the Board has final budget authority.  His priorities were the Forest Work Camp because capacity was an issue, juvenile justice and Health and Human Services.  He said they had gone out for a vote for those issues because they were important.  He said before when the CCA and PSCC didn’t have money, they were working together.  Now that there is money, there is a fight for it.  He said it was unfortunate that it is broken down to incarceration versus treatment.

 

Green was not in support of the recommendation from the CCA.

 

Weeldreyer asked if she voted to support the CCA’s recommendation, it would close 60 beds at the jail.

 

Clements responded that was correct.   He said if the CCC’s recommendation (for which the PSCC was deadlocked) goes forward, and there is no other relief to their budget, he had no other option.

 

Weeldreyer concurred with Green that the capacity issue for the PSCC had been constant throughout the process.  She didn’t want to exacerbate the matrix problem by not having enough hard beds.  She was not in support of the motion.

 

Dwyer stated he seconded the motion to facilitate discussion.  He would not support the motion, as there are better alternatives to keep the programs whole.

 

VOTE: 1-4 (Green, Weeldreyer, Morrison, Dwyer dissenting).  Motion failed.

Weeldreyer asked what Alternative C and D  had to do with LCOG funding.

 

Green said that needed to be cleared up.

 

Morrison explained that the $65,000 for the City of Eugene is going to LCOG as part of their contribution to PSCC.  She noted the way the grant worked, there was a disparity from the local law enforcement agency that could be exercised.  She noted Lane County had chosen that and was entitled to half of that money.

 

Schulz added the money needed to be negotiated, but Lane County must agree with the City of Eugene.

 

Morrison noted the evaluation for Parole and Probation would be with Lane County by the end of June.  She added the evaluation had been taking place for a year.

 

Wall reported money would be taken from their budget. She said last year they used the money to do the evaluation and organizational analysis of parole and probation.  She added they did a first round of data gathering on the programs funded by community corrections.  She said they used the Correctional Assessment Inventory which looks at each program for best practices.  She said the plan was to take that and work with the agencies.  She explained by the end of next year, the Board would have a base line for evaluation and how Lane County compared in providing services and sanctions to adult offenders.  She added money was not allocated to LCOG to do evaluations, instead they did not fill a planning position and applied that funding toward the evaluation.

 

Dwyer proposed keeping the alcohol and Bridges program open.  He was willing to cut the Drug Court as it was not fatal to them.  He said the COLA would be absorbed by other departments with the $265,000.

 

Van Vactor suggested reducing the facility repairs--instead of $200,000, make it $75,000 and reduce the Drug Court by $125,000 and keep the COLA reduction.

 

Harcleroad noted the $50,000 would remain, there would be pro rate cuts and the Sheriff’s Parole and Probation and District Attorney: $111,261; facilities drops to $75,000; for 1.5% COLA would be $265,000 and reduce Drug Court by $125,000.

 

Judge Mattison noted with the Drug Court cut, it would be a program reduction of 41 people.  He added the cost was $3,000 per person.

 

Harcleroad stated that when people are offered to enter Drug Court, they could opt out.  He said that recently they had a number of declines.  He said they would expand Drug Court to property offenders and non-violent offenders because of their drug addiction if they had treatment slots.  He said they never had those treatment slots.

 

MOTION: to accept Option E (Delaying 95 beds at the Forest Work Camp: $50,000; Prorate Cuts: $111,261; Facilities Repairs: $75,000; COLA: $275,00; Drug Court: $125,000;  TOTAL: $626,261.

Dwyer MOVED, Green SECONDED.

 

Green suggested it would be worth the time and effort to discuss how the County and the Board could get a better handle on the process with LCOG.   He said there needed to be a better process and wanted a discussion on that.

 

Clements' concern was to keep the PSCC staffing whole, but added they were creating serious program reductions in treatment and capacity. He hoped there was a commitment on the part of the Board that if they realize additional revenues over the course of the year, that as soon as that was recognized, they could reappropriate the money to make the Sheriff’s Office whole.

 

Harcleroad suggested that if there are additional monies, each item should be  reviewed to see if the dollars should be replaced.

 

Morrison was in agreement.

 

VOTE: 4-1 (Sorenson dissenting).

 

There being no further business, Commissioner Morrison recessed the meeting at 12:05 p.m.

 

 

Melissa Zimmer

Recording Secretary

 

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