BOARD OF COMMISSIONERS'

REGULAR MEETING

June 27, 2001

1:30 p.m.

Harris Hall Main Floor

APPROVED 7/10/01

 

Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr. and Peter Sorenson present.  Cindy Weeldreyer was present via telephone.  County Administrator Bill Van Vactor, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.

 

12. PUBLIC HEARINGS

 

a. PUBLIC HEARING AND ORDER 01-6-27-24/In the Matter of Receiving Comments from the Public About Community Development Needs, Proposed Projects to Meet Those Needs, and Lane County Performance of Community Development Block Grant (CDBG) Projects and Authorize an Application for Funding.

 

Peter Thurston, Economic Development, explained there was a hearing from the public regarding how Lane County conducts its community development block grants, the specific needs for block grant funded activities and specific projects.  He discussed the different grants and dollar amounts (copy in file).  He noted the deadline of June 29, 2001 for housing rehabilitation program grant applications.

 

Thurston entered into the record two items that were sent to him as testimony.  He noted one came from the Housing Authority and Community Services Agency (Craig Satein) in support of further housing rehabilitation projects.  He said the second was from Ann Robson, a director on the Blue River Water District Board.  He said Robson wanted the Board to know of their needs in the coming year.

 

Commissioner Morrison opened the Public Hearing.

 

Bob Kokotan, 490 S. 79th Street, Springfield, distributed a letter about his current water supply, asking for support of a solution.  He noted that most wells in the area produce between one-half to three gallons per minute and many are non-producing in the dry season. He said that the Springfield Utility Board (SUB) had installed a metered station on 19th Street and they must use that facility.  He said their neighborhood got together and attended SUB board meetings, and SUBís engineering department drew three options to install the water system, estimated to be $560,000 to $730,000.  Kokotan noted their neighborhood incorporated into a non-profit organization.  He explained they surveyed income levels and found one-third to be low income and to qualify for a loan they needed grant money.  He said they were looking for ways to finance this water project.

 

Eric Oehler, 7795 S. A Street,  read a letter into the record.  He asked the Board to authorize an application for funding for the CDBG project for the S. 79th Street Water Association.

 

Randy Riley, 180 S. 79th Street, stated he was currently a Board Member of the S. 79th Street Water Association.  He said their goal was accomplishing adequate fire protection for the neighborhood.  He noted the residents of the S. 79th Street neighborhood had been hauling water in portable tanks for domestic use for over 30 years.  He said the lack of sufficient water came from wells that delivered limited water.  He said the neighborhood already had SUB for their electrical supply and the neighborhoods adjacent to 79th Street are supplied for water by SUB. 

Riley noted an engineering study (Exhibit B) was prepared by SUB in November 1999 with three alternatives for extending water services to the neighborhood, including the recommended alternative at an established cost of over $560,000 for 38 residents.  He continued that in 2000 the neighborhood collected funds, incorporated and requested that construction contractors provide quotes (Exhibit C). He noted there could be some savings if private contractors built the specified improvements but the cost was still out of reach.  He said a meeting took place in October 2000 to look for a solution for the problem of no potable water.

 

Riley said another solution was having the association connect to the SUB system at a new storage tank located around the S. 79th Street neighborhood on BLM land.  He added payment and maintenance was contracted with SUB and the homeowners agreed to incorporate into the City of Springfield if and when the city determined that it is appropriate to do so.  He explained the viable solution to water deficiency in the S. 79th Street Neighborhood must include facilities that comply with municipal requirements, public water system standards and financial considerations.  He said the association is committed to implementing the best solution.  He added due to the large cost of the system (and the low income to one-third of the group), this could only be accomplished with the aid of public funds.  They asked the Board to help them seek a variety of loans (not gifts) to complete the funding package.  He added the funds they are requesting would be paid back in the future.

 

Anne Williams, 2055 Elanco Lane, Eugene, spoke in support of Lane Countyís proposed application for CDBG funds.  She explained the funds would be used as deferred loans to connect SUBís meters to each individual low-income homeowner.  She noted it was a creative and viable way of complementing Public Works with owner occupied rehabilitation.  She added it would be an easy grant to administer since the houses are located in a concentrated area so economies of scale and subcontracting could be achieved.  She said the balance of the funds would be in the Marcola area with low-income homeowners.  On the deterioration of the housing stock in the Marcola area, she said the CDBG rehab could stabilize the houses and at the time of sale recoup loan funds.  She urged the Board to support the application.

 

There being no one else signed up to speak, Commissioner Morrison closed the Public Hearing.

 

MOTION: to approve ORDER 01-6-27-24.

 

Dwyer MOVED, Green SECONDED.

 

VOTE: 5-0.

 

b. SECOND READING AND PUBLIC HEARING/Ordinance No. 1-01/In the Matter of Amending Chapter 18 of Lane Code to Add a Northwest/Central Ambulance Service District, to Adjust the West/Central District, and to Update the Ambulance Service Area Plan.

 

Rob Rockstroh, Health and Human Services, explained that Lane Code 18 was the law that applied to this ordinance.  He said the Health Advisory Committee delegated to a subcommittee the process of reviewing the ambulance service area application and he (as Director of Health and Human Services) also worked with the committee to review the plan.  He presented the committeeís recommendation and concurred with their decision.  He said they tried to encourage having both parties negotiate but it didnít work. 

 

In response to a letter from Chief Tom Tallon, Rockstroh said it was not true that there hadnít been any public participation.  He noted that all the Health Advisory Committee meetings were public meetings.

 

Rockstroh explained it was the goal of the Eugene City Fire and EMS Service to decrease the average response from dispatch to arrival for calls within the city limits.  He noted the rural areas were not part of their mission. 

 

With regard to the criteria, Rockstroh noted that substantially improving ambulance response time, quality and level of service in the proposed area (without adversely impacting the existing first response system) was the goal.  He said the ambulance companies have to demonstrate that the call volume of the proposed service area is sufficient to financially justify the service and otherwise demonstrate financial soundness that does not jeopardize the financial ability of the other ambulance service providers and provide efficient service to the remainder of Lane County.  He noted all this criteria is in Lane Code 18.  He added the qualifications are designated by the state.

 

Rockstroh explained the Eugene City ambulance is from an enterprise fund that does not rely on general fund monies, and the billings are what drive the system.  He noted there were 736 patient calls in a month, transporting 717 patients.  He said Eugene City ambulance was predicting a 9% loss if Lane Ruralís application was approved.

 

Rockstroh thought that Lane Rural would survive and the Human Resource Advisory Committeeís recommendation was to approve the Lane Code 18 changes, with the new district. He added there was not an issue about the airport.

 

Sorenson asked what Junction Cityís position was regarding this change.

 

Rockstroh responded that Junction City was against Lane Rural Fire Districtís application.

 

Trina Laidlaw, Assistant County Counsel, explained the Eugene Airport was inadvertently left out in the First Reading the Board had on the proposed changes to the ordinance on June 6.  She said in deciding on the Eugene Airport piece, there would need to be a Third Reading.

 

Van Vactor noted that would be if the Board decided to go forward with the change.  He added if the Board decided not to go forward that issue would terminate today.

 

Morrison asked the Board if there were any ex-parte contacts.

 

Sorenson reported on a telephone call from Mary Ann Holser (member of Lane County Budget Committee) and said she had been attending the Lane County Community Health Advisory Committee at his request.  He said she called him and mentioned this was a controversial topic.  He added other contacts included a meeting with Gary Nauta (a representative of the Eugene Firefighters Association) on a separate topic.

 

Green said he received E-mails that he forwarded to Rockstroh.  He said he spoke with someone who represented the Santa Clara Grange regarding this matter.  He added he had a meeting with Jim Johnson and Tom Tallon.  He stated the meetings or correspondence did not impact his ability to make an objective decision.

 

Dwyer concurred about the previous contacts.  He said he also had contact with someone from the Fire Fighters Union and informed the person it was a quasi-judicial decision and it would be more appropriate to put remarks in writing, submitting it to everyone.  He said he read all the E-mails and no contact that he had with anyone had impacted his ability to be impartial with regard to the record or the outcome.

 

Weeldreyer said she was briefed that this issue was coming to Lane County by the South Lane Fire District Chief Ken Johnson.  She said since that time she had received calls and E-mails from other rural fire districts in the East Lane District wanting to discuss this and she said it was an ex-parte contact and she would be receiving the information through the right process.  She added she had not heard anything that would prejudice her to judge this on its merits.

 

Morrison said she received copies that were part of the record.  She also met with Chief Tallon and Jim Johnson in February.  She added she and Rockstroh attended a Franklin Grange meeting with Chief Tallon and the rural fire people.  She said her role was to answer questions about Lane Countyís process.  She said she had no other contacts that would jeopardize the decision she would make.

 

Chip Darling, Chief, Lane Rural and Fire Rescue, stated they were the applicants.  He presented a slide show on the Lane Rural and Fire Rescue. He noted that emergency medical services had become the biggest part of their business.  He said they provide advance and basic life support, and first response, performing the initial care and stabilization of patients.  He said their goal is to provide faster, advanced life support ambulance transport.  He noted what made their district different than any non-metro agency in the county is that they have a substantial industrial and hazmat load, with the railroad tracks and the airport within his district.  He added they are an Oregon special district and they levy taxes based on a permanent rate against property taxes.

 

Darling reported the vast majority of their calls are medical.  He added that fires accounted for only 8% of their total call volume.  He noted that Rockstroh and the Health Advisory Committee suggested they could provide a better service and be more attractive to the public if they were providing fast service, not only to their primary area, but also to secondary areas.  Darling suggested they add Junction City Rural Fire Protection District and a small portion of Monroe Fire District.  He said that out of Monroe there had only been three people transported in the last fiscal year.  He said Harrisburg was mentioned, but it was separate from the application.

 

Darling said their headquarter station is located near 64% of their current EMS calls and closer to all the areas being served.  He said they could save at least seven minutes to every place they respond to if they are in quarters.  He said under the new system, the ambulance would be on the scene faster than it is now throughout the area.  He added they were not looking for any funding enhancement as it was supported by user fees.  He said they are looking to perform a closer, faster quality of service.

 

Sorenson asked about the impact on the Eugene Fire Department.

 

Darling said the City of Eugene said $529,000, assuming they lost all those patients.  He estimated it at  closer to $474,000.

 

Green noted the City of Eugene stated this action would destabilize the system.  He asked how it could be an enhancement.

 

Darling responded they were adding resources in an area where there was use already and it would free up other resources. He didnít think there was any destabilization.

 

Weeldreyer noted a letter sent by the City of Eugene in January discussing that they could challenge a decision in circuit court.  She asked if the information in the proposed study would actually provide data that they donít currently have to make this decision.

 

Darling responded the first stage of their study was completed (Phase 1).  He said the data addressed the whole area, but it did not review the rural area as a separate question.

 

Jim Johnson, City Manager, City of Eugene, reported the City Council had taken action requesting the Board deny this proposal.  He didnít believe Lane Rural and Fire had met the criteria in the Code or that it was a good idea.

 

Deputy Chief Matt Schuler, Eugene City Fire Department, stated this was the first chance they had to present their concerns and issues.  He believed that there were critical unresolved issues.  He said the application was incomplete, as there was no detailed financial forecast about EMS operation by Lane Rural nor had their been an operational plan that discussed staffing levels, deployment levels and training programs.  He said without that information, it would be hard to determine whether the quality and level of service could be increased.  He said there was no mention about the Fire Med administration fee that all members were required to pay to support the system. (about $40,000).  He believed that the City of Eugene serves an area of Harrisburg in Linn County and that couldnít change without Linn County amending their ASA plan.

 

Schuler commented he didnít think the Metro Plan had been considered nor its policy ramifications in the areas within the urban growth boundary.  He noted that three of the five rural agencies and the City of Eugene have expressed opposition to the current application.  He stated there was no urgency for this as Eugene continues to provide a high quality service.   He added they were meeting all response time requirements for urban, suburban and rural properties.  He stated a more collaborative approach was needed, and would yield the best results.  He said they believe it would be prudent to deny this application.

 

Tallon stated he started as Fire Chief in January 2000 and he evaluated the current department and how they provide service to the community. He said they have a system that is currently experiencing capacity and financial issues, and due to changing demographics and work capacity, needed to be reviewed.  He agreed with that analysis, and started the system review.  He explained they went to Springfield (as it involves both jurisdictions) to provide service for the entire Central Lane County area.  He noted they were a year into the study and will have recommendations by next March.

 

Tallon said they need to guarantee that the next 20 years will provide the same level of care to the community that the last 20 years had provided.  He noted they served over 195,000 people in the Western central Lane Ambulance Service area #4, (about 100,000 square miles).  He said that Lane Ruralís proposal addressed only 15,000 residents, or 7.7% of the population that would be affected by their proposal.

 

Tallon said for the next 20 years, there has to be partnership and collaboration and cooperation to provide an integrated service to all of the community.  He said if they donít do joint planning and work together, there is the possibility of dividing the County.  He said the strengths of the area had been through the partnering of all of the agencies.  He said the emergency service providers had not taken the advantage of the opportunity to work together before a proposal was made.  He suggested the communities of Junction City, Veneta, Lane County and Lane Rural need to plan together.  He said it is Eugeneís hope that the Board would encourage a plan that improves service to all of the people and jurisdictions in Lane County in a collaborative effort.

 

Johnson said if the proposal were to pass it would impact the City of Eugene by $500,000.  He said there would be a chance that it would destabilize the system.  He noted the Metro Plan policies were clear about cities being the logical providers of an urban level of service within the urban growth boundary.  He said the proposal from Lane Rural suggested providing services within the urban growth boundary.  He said whether the Boundary Commission would get involved would need to be researched.  He stated they had offered to negotiate other options, but Lane Rural was not interested.  He said there is a need to work together and a vote to deny would send the message that they desire collaboration.  He encouraged the Board to deny the application.

 

Sorenson noted on the matter with public involvement for the Lane County community Health Advisory Committee that there is a public comment portion during the meetings as well as public comment before most Lane County Board of Commissioner meetings.

 

Tallon said they were aware of that. 

 

Sorenson stated that Tallon's statement that there was no opportunity for public comment was harsh.

 

Tallon responded they attended all the Health Advisory Committee Meetings and were limited in their ability to testify.

 

With regard to the Boundary Commission, Schuler stated it was their understanding that a fire district was subject to the provision of the Boundary Commissionís jurisdiction if and when they consider service level changes or beginning new services that change the boundary within the jurisdiction of a fire district.

 

Sorenson suggested that it be on a list for County staff to review and present at a future meeting. He asked if the Metro Plan was a land use decision and if it required concurrence by the City of Eugene and the City of Springfield.

 

Vorhes wanted to study the policies the City thinks is applicable to this particular action.  He didnít believe when the Board adopted the previous current version of the ambulance service area plan (that included the City of Eugene and Springfield) that either city took action on that.

 

Dwyer noted in the last page of the document, there was notice to the Board (dated June 27) that said the application for a new ambulance service area by Lane Rural Fire District should not be considered because Lane Rural Fire had not demonstrated that it received approval of the Lane County Boundary Commission to provide ambulance services as required by ORS 199464.  He stated he had the statute and it didnít reference fire districts, but water districts.

 

Morrison noted that in a meeting she and Green had with Tallon, that the City of Eugene had threatened a lawsuit if the Board were to go forward with the application.  She questioned what collaborative meant when there was a threat of a lawsuit.

 

Johnson said he made the comment because of the seriousness with which the City of Eugene takes this matter.  He said it is about who can provide the best quality transport services in the Central Lane County area and they believe it is the City of Eugene.

 

Weeldreyer asked if this were to roll back to where Lane Rural just served their own patrons in their service district, what position the City would take.

 

Johnson responded they believe that the City of Eugene is providing a quality service within that area, so they would be as aggressive if it was just Lane Rural, as serving Junction City.

 

Green suggested that there should be record keeping showing that the current provider was not meeting the standards.  He said he hadnít seen anything to that effect.  He asked the applicant to show they had received calls or inquiries to that effect, and he wanted the City of Eugene to provide data to show they had met the calls for services.  He said that before he made a decision he would need that information.

 

Johnson said that the City of Eugene didnít provide anything but high quality services.

 

Weeldreyer asked if the study currently underway (with the City of Eugene) would allow for the new resource that had been created in the rural Lane District to be incorporated into serving the citizens of the West Central area.

 

Tallon said the City had already suggested a contractual relationship between Lane Rural Fire and Rescue and Eugene so they could immediately go into business.  He said when that was proposed, Lane Rural Fire and Rescue was not interested.  He said there could be a cooperative solution between the entities and they could start tomorrow, involving everyone, coming up with a better plan.

 

With regard to the airport, it was Johnsonís belief that who ever is closest should provide the service.  He said Lane Rural should cover the airport.

 

Commissioner Morrison opened the Public Hearing.

 

Bruce Dailey, President, Junction City Rural Fire Protection District, stated they provide fire and emergency medical response to the rural district and the City of Junction City under contract.  He expressed the official decision of the Board of Directors.  He said while they were not against the Lane Rural district providing emergency ambulance service to their district, they were not in favor of their district being included in their service district.  He said with only two ambulance units available, Lane Rural would often require backup assistance from some other source that is not readily available. He added they were concerned about the availability of adequate staffing, manpower and qualifications of Lane Ruralís new service.  He asked the Board to exclude their area from Lane Rural service at this time, awaiting the comprehensive study to ascertain what ultimately would be in the best interest of their area for emergency ambulance service.  He noted they were not asked to participate in a study.  He said they were in favor of the ultimate resolution to providing service.

Carl Perry, Fire Chief, Junction City Rural Fire Protection District, stated he was not against Lane Rural Fire Rescue having an ambulance service.  He agreed at this time that Junction City did not want Lane Rural to provide ALS transport for them.  He didnít want the Junction City residents to be involved in a new learning curve for ALS transport.  He said Eugene and Springfield had provided their transport for the past 20 years and did an excellent job.  He suggested letting the Lane Rural Fire District try this out.  He said the Junction City Fire Department, (city and rural) was not in favor of Lane Rural providing transport.

Sven Wahlroos, Eugene Fire Fighter, was present on behalf of President Gary Nauta.  He read Nautaís letter into the record.

Erik Guetsch, 421 Cedar, Junction City, stated he is the Fire Captain for the Lake Creek Fire District.  He supported the Lane Rural Fire Department Ambulance Program.  He added he was present as an appointed representative of the Lake Creek Fire District and they are in support of Lane Ruralís ambulance program.  He asked the Board to make the right decision and to vote for their ambulance program.

Mark Steinmetz, 1345 Vine Court, Junction City, suggested the matter be tabled and having another discussion with the City of Eugene for a plan that everyone would be happy with.

Leona Cate, 91211 Starlight, President of Lane Rural and Fire District, explained she started the district because they thought the taxpayers wanted and needed more fire and life safety protection and she didnít want Eugene dominating them.

David Brown, 148 Starlight, stated he thought there was a need for more ambulances.

Kenneth Jones, Attorney, representing Lane Fire and Rescue.  He noted Commissioner Heriot had to leave so he submitted the written material into the record.

Marty Nelson, 85710 Doane Road, Crow, Assistant Chief with Lane County Fire District #1, said his Board of Directors had instructed him to pursue appeal to the Board to suspend making any decision in favor of Lane Rural until after the study had been concluded.  He said they donít know what the outcome might be, introducing a new ASA in the middle of a study program.  He said if the concept was to substantially improve the service, then placing the ambulance in Alvadore makes sense as it centrally locates the medic unit into their district.

Rockstroh noted that Linn County had been notified but had not responded to Lane County.  He added the City of Eugene wrote them a letter asking them to respond.  He said he spoke with the person in charge of the process and he said that Linn County would not be telling Lane County what to do.  He explained that all of the processes included following all of the Oregon Administrative Rules.  It was Rockstrohís opinion that more ambulances were needed.  He said collaboration was important and he agreed that there should be a study of the system, but he did not want to have the County pay for the costs.

 

Bev Hollander, Chair of Health Advisory Committee, stated this was a difficult process.  She said they had many of their questions answered and they were confident about the recommendation before the Board.

 

Green understood that Rockstroh didnít want this work to come back to his committee.

 

Rockstroh responded that was correct.  He wasnít sure everyone would get together to discuss this.

 

Darling addressed some of the issues.  He said with Linn County, Jim Howell (Emergency Manager) works in the Sheriffís Office of Lane County and it was implied that he had not been contacted or advised about this.  Darling said as soon as Rockstroh made the suggestion to expand the operation, their Project Chief, Bill Bass, spoke with Howell in person.  He noted at that time they were redoing their plan and they were not encouraged to submit any additional application at that point.  He added it wasnít their original intent to have Lane County, Junction City and Monroe involved at all.  He said the real steward of the ASA was the Department of Health and Human Services because they oversee quality control.  He noted there were various offers of collaboration.  He said threatening a lawsuit was not a way to start collaboration.

 

Darling stated they were not changing any taxing boundaries, but they may be changing service boundaries.  He said they would be able to staff the secondary unit a large percentage of the time.  He said a vision for the future and collaboration is a good thing but it is determined through trust and communication in the field.  He noted the morale between the two agencies was not great but in the field it had been the best it had ever been.  He noted that Chief Nelson from Lane County Fire District #1 requested that Lane Rural wait, but they were not in the affected area as far as providing ambulances.  He said what they wanted to provide was better, faster response with quality for the majority and 64% of the people live near the station.  He said to build another station halfway between Junction City and Lane Rural would only benefit a few people, and to put a two person station in a remote area would not be cost effective to them.  He stated that the City of Eugene has the most expensive ambulances to operate in the State of Oregon.

 

Green requested a copy of the data showing the 64% response record on calls for services.

 

Darling responded that percentage was within their service area.

 

Weeldreyer was interested in letting the Lane Rural Fire Department move ahead with the resources they had already made in their district and to go with their original proposal rather than not allowing it at all.

 

Darling made an early commitment that if at some point the Junction City Fire District wants to put an ambulance in their city, they would help them as it would be in their best interest.

 

There being no one else signed up to speak, Commissioner Morrison closed the Public Hearing.

 

Sorenson suggested asking Lane Rural, City of Eugene and Junction City to participate in a discussion and they run the discussion (task force) themselves with the task force reviewing the application.  He said the next step would be to make a recommendation back to the Board on modifying the application.  He said the Board would not grant nor deny the application, but they would hold the application in abeyance until they get either a recommendation or a statement by any one of the three that they didnít think they could come to any agreement and want out of the task force.

 

Dwyer said he had no problem with that idea; you need to give people an incentive.  He said he would not move to approve this application as it had not been demonstrated to him that the people would be better served.  He said there were better ways to deliver service that had not been enumerated in any of the concepts and a plan could be developed that would allow the district that made the investment to utilize the investment and not impact the service area in a negative way, but allow people to work together collaboratively.

 

Weeldreyer supported moving forward and allowing Lane Rural to go with its original proposal to serve its service area.  She also would support a discussion around collaboration.

 

Green concurred with Dwyer.  He will not vote on this today.  He asked about the costs of services.  He believed if there was a need for additional expanded services, it would need to be demonstrated that the current service was inadequate.  He would not be in favor of waiting until the study was done.  He said there is a solution and it should be found within the next 30 to 90 days.  He believed people could get together and work this out, bringing back something to the Board that was reasonable.  He would be ready to make a decision then.

 

Morrison concurred with Weeldreyer in supporting the Lane Rural application.  She requested going forward, with the parties getting together and working something out, coming back to the Board within 60 days.  She requested staff answer the questions about the Boundary Commission and the Metro Plan to document that Lane County was agreeable and then make a decision.  She wanted to see the data requested by Green.

 

Dwyer MOVED, Green SECONDED.

 

MOTION: to defer the decision for 60 days to give these groups time to develop a collaborative process and resolution, having staff respond to questions and concerns and bringing it all back to the Board.

Morrison asked who would see that the parties would get together.  She asked if the Health Advisory Committee would do that.

 

Rockstroh responded that the ambulance groups would be able to work it out for themselves.

 

Morrison asked as far as bringing it back to the Board, where it would come through.

 

Rockstroh noted it would go back to the Health and Human Services Department, but he would not alter the recommendation.  He wanted the groups to bring back their own product.

 

Sorenson suggested the motion be modified to have a specific rollover date.  He said if they set up a deliberation date, then that would be the point to receive the staff report and the recommendation.  He said the reason he suggested limiting it to Eugene, Lane Rural and Junction City Fire is that it is small enough to have interaction but it is more comprehensive.  He didnít think it was necessary to bring it back to the Health Advisory Committee.

 

Dwyer stated that was his motion.

 

Green noted the public hearing had been closed so there would be no need for another public hearing.

 

Vorhes assumed by the motion that the Board was leaving the record open for 60 days for parties to submit the resolution and for staff response to their questions.  He added at that point the record would be closed and they would take up the Third Reading of the Ordinance for September 12.

 

Van Vactor recommended that when the Board votes they be prepared to deny the motion, but they could be prepared to approve a portion if the parties couldnít agree so everyone has some motive.

 

Dwyer stated that was implicit in his remarks to give incentive to the parties.

 

Chief Tallon asked if the three parties involved were Junction City, Eugene and Lane Rural Fire and Rescue.  He noted there were other vested interests in this decision, including Linn County and Harrisburg.

 

Sorenson responded it was completely advisory to the Board and they could bring whomever they wanted

 

Weeldreyer stated she had no preference as to how many people were involved in the task force, she just wanted it to work.

 

Sorenson noted the incentive for the City of Eugene is that they may grant a portion of the application with regard to the portion of the area that is within their district.  He suggested taking it in alphabetical order by the name of the entity and conduct three meetings and each one would host a meeting.  He said they want to avoid too much process.  The Board will ultimately decide on the application.

 

Green suggested that Chief Tallon and Chief Darling split the cost of a facilitator for a short-term session.  He suggested agreeing upon this and establishing ground rules and discussing the issues that bother both groups.

 

Weeldreyer asked what the outcome would be if they could not reach consensus.  She hoped they were leaving the opportunity to grant the request within Lane Rural District.  She hoped they would come to the table with a collaborative spirit.

 

Sorenson noted that by this motion, the Board was setting a Third Reading for September 12, they would keep the record open for written comment from anybody for 60 days from today and they will get a staff report back on September 12.

 

VOTE: 5-0.

         

13. COMMISSIONERS' ANNOUNCEMENTS

 

None.

 

14. OTHER BUSINESS

 

a. ORDER 01-6-27-25/In the Matter of Requesting Permission to Respond to an RFP with a Proposal to MHDDSD to Provide Treatment Services to Adults Within Local Jails and Community Corrections Systems with Both Mental Illness and Co-Occurring Substance Abuse.

 

(PULLED)

 

Van Vactor reported that Tony Bieda and Pat Rogers worked together on a letter to the Governor regarding House Bill 2744 that exclusively addresses the preemption issue per Board direction.

 

MOTION: to move approval to send a letter to the governor regarding House Bill 2744.

 

Dwyer MOVED, Green SECONDED.

 

Sorenson suggested having the Board Chair sign the letter.

 

Dwyer stated that was part of the motion.

 

VOTE: 5-0.

 

There being no further business, Commissioner Morrison adjourned the meeting at 5:45 p.m.

 

Melissa Zimmer

Recording Secretary

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