BOARD OF COMMISSIONERS'

REGULAR MEETING

March 21, 2001

9:00 a.m.

Commissioners' Conference Room

APPROVED 4/4/01

 

Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present. Anna Morrison was excused.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

 

There will be an emergency business item.

 

2. PUBLIC HEARINGS

           

None.

 

3. PUBLIC COMMENTS

 

None.

 

4. EXECUTIVE SESSION as per ORS 192.660

 

To take place after the meeting.

 

5. COMMISSIONERS' BUSINESS

 

a. UPDATE/Facilities Capital Improvement Projects.

 

David Suchart, Management Services, reported the drawings and specs went out to bid for the mental health facility and will be due back April 10.  He added they have eight or nine contractors bidding on the project.  He said they will finish the wiring on the second floor next week and they will be wiring the computers in the courthouse.  He reported that they were looking toward May 1 as having the second entry downstairs open for the courthouse.  He noted that they were still negotiating the contract with the State for the state office building.  He said they were in disagreement with the value of the building rather than the property.

 

Green asked if the State had any future for the building.

 

Suchart responded they may possibly move other state offices into the building.

 

Dwyer stated he met with Lee Beyer and Tony Corcoran and they thought there was progress with the building.  He said the building has function but is economically obsolescent and it wouldn’t be worth it.

 

Suchart suggested a ground breaking for the new mental health facility in May.

 

6. COUNTY ADMINISTRATION

 

a. Announcements

 

Van Vactor announced that it was budget week for County Administration.  He noted there was a concern with the general fund use in the departments, with the need more than expected.  He said they may need another leadership meeting for new direction to save the financial plan.

 

7. PUBLIC WORKS

 

a. ORDER 01-3-21-1/In the Matter of Increasing the Authorized Amount of Engineering Services for the Waste Management Division by $770,000.

 

Ken Kohl, Waste Management, explained they were requesting authorization from the Board to increase their funding for engineering services for Waste Management Division by $770,000.  He said it would cover another year of engineering expenses.  He explained the different projects that were taking place (Copy in file.)

 

He reported to date, the landfill development costs were $290,000 and planning for the next cell construction had gone up in cost due to wetlands issues.  He said revising their master plan (with the landfill and the wetland issues) would add another $270,000 (a one time cost).  He said it would probably cost about $500,000 every four years.  He added it would cost about $400,000 every four years for engineering and construction management of closure.  He said none of these costs include the actual capital for construction.

 

Van Vactor asked if they had evaluated alternative ways of doing this by retaining engineers in the waste management staff as opposed to outside consultants.

 

Dwyer suggested looking into in-house engineering for cost savings measures.

 

Kohl noted that it was hard finding engineers and the County was not paying competitive wages to attract them.

 

MOTION: to approve ORDER 01-3-21-1 and to have staff examine the financial analysis and comparative costs.

 

Green MOVED, Sorenson SECONDED.

 

VOTE: 4-0.


b. ORAL REPORT BACK/IVM Program.

 

Ollie Snowden, Public Works, stated in August the Board discussed the internal audit of the IVM program and one of the recommendations was considering looking at an activity based costing system and a new maintenance management system.  He noted they hadn’t made much progress on either one.  He said they are looking at implementing a program that had been prepared by the county road program of AOC, the Integrated Road Information System (IRIS) and there are six modules with that program.  He said they met with Information Services about the implementation of the schedule to convert their old road management information system into the inventory module of IRIS.  He didn’t know how long it would take.  He said they could evaluate the cost accounting module in IRIS and maintain management to see how well they would fit. He said in the fall they would evaluate the systems and it would be December when he would come back with a report.

 

Snowden noted the inventory module would allow them to manage their data base better, being able to access traffic counts and bridge inspection reports, all from the inventory system.  His recommended continuing forward to implement the IRIS inventory module and come back in December with a report.

 

Sorenson asked if there were any changes in the IVM spraying policy.

 

Snowden responded there had never been a recommendation to sell the truck.  He noted the recommendation was that the County should re-evaluate its spray program and determine the true cost of the program, then make a decision on whether to continue it.

 

Mike Turner, Public Works, stated that was Dean Stephens’ recommendation.  He added with the IVM program, they hadn’t specifically identified the spraying.  (They try to see what the vegetation is and approach it with the best tool available.)  He noted they worked on their standards and guidelines to develop them toward environmental issues.

 

Sorenson asked if there were more complaints with the spraying.

 

Turner responded the complaints were not increasing (a decrease in the past ten years), as people are more knowledgeable and accepting.

 

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1160/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) to Adopt a New Public Facilities and Services Element, Planned Public Facilities Project Lists and Maps, and Related Changes to the Plan Text; Adopting a New Eugene-Springfield Metropolitan Area Public Facilities and Services Plan as a Refinement Plan to the Metro Plan; and Adopting a Severability Clause.

 

MOTION:   to approve a  First Reading and Setting a Second Reading and Public Hearing for April 4, 2001, on Ordinance PA 1160.

 

Green MOVED, Weeldreyer SECONDED.

 

Van Vactor asked if there was any opposition or concerns raised that the Board needed to know about.

 

Celia Barry, Land Management, said this had been non-controversial.  She said there had been some public comment and they had been able to address those concerns.

 

VOTE: 4-0.

           

d. DISCUSSION/Metro Urban Reserve Study.

 

Barry reported the Board last looked at this on November 29, 2000 in a joint meeting with Eugene and Springfield.  She said there was interest in having individual work sessions before any direction was provided.  She said the urban reserve study is part of the Eugene-Springfield Metro Plan Periodic Review work program designed to address changes in the Oregon Administrative Rules.

 

Barry explained the urban reserves are outside the urban growth boundary, established in 1982.  She said as a result, none of the urban growth boundary expansions had occurred in the urban reserve areas.

 

Green asked what made this impractical.

 

Barry responded it was related to topography and floodplain.

 

Dwyer asked how it related to the current DLCD rules and whether it was practical to continue under those rules.

 

Barry stated the rules were established in 1992 and recently updated.  She noted in the update, they would be allowed to discontinue them, but if they elect to continue having them, they would have to change the location and the rules may not serve their purposes.  She said it was staff’s recommendation to discontinue the urban reserve areas.  She added the City Councils of Springfield and Eugene had unanimously agreed that is the course.  She said if the Board agreed, they would continue with a metro plan amendment to allow a public process before the planning commissions.

 

Weeldreyer stated there was an economic component and they have to plan ahead for the urban reserve, for longer planning for financing and development to meet the 20 year horizon with the urban growth boundary without having to raise taxes or user fees.


MOTION: to give staff direction to delete the urban reserves from the supply of land in the urban reserve and adopt the position of the Cities of Eugene and Springfield.

 

Green MOVED, Dwyer SECONDED.

 

VOTE: 4-0.

 

e. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING /Ordinance PA 1161/In the Matter of Amending the Rural Compre­hensive Plan to Redesignate Land  From "Agricultural Land" to "Nonresource" and Rezone that Land From "E-40/Exclusive Farm Use" to "RR-10/SR (Rural Residential with Site Review)," and Adopting Savings and Severability Clauses (File Pa 00-5508; Van Duyn).

 

MOTION:  to approve the First Reading and Setting Second Reading and Public Hearing for April 4, 2001 at 1:30 p.m. for Ordinance PA 1161.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 4-0.

 

f. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1159/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Agricultural" to "Rural", Rezone That Land From "E-30/Exclusive Farm Use" to "RR-5/Rural Residential", Adopting an Exception to Statewide Planning Goals 3 and 4; and Adopting Savings and Severability Clauses (File PA 98-5351; White).

 

MOTION: to approve the First Reading and Setting Second Reading and Public Hearing for April 4, 2001, at 1:30 p.m. for Ordinance 1159.

 

Weeldreyer MOVED, Green SECONDED.

 

VOTE: 4-0.

 

8. CONSENT CALENDAR

 

A. Approval of Minutes:  None.

 

B. Health and Human Services

 

1) ORDER 01-3-21-2/In the Matter of Participation in Funding Activities of the Oregon Dispute Resolution Commission.

 

C. Public Works

 

1) ORDER 01-3-21-3/In the Matter of Accepting the Offer from James E. Yarnell and Jacqueline Z. Yarnell to Purchase Two Vacant Lots on the North Side of D Street, Springfield, Oregon.

 

2) ORDER 01-3-21-4/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Harvest Lane (County Road No. 698) (17-03-24-32).

 

D. Workforce Partnership

 

1) ORDER 01-3-21-5/In the Matter of Appointing a Member to the Lane Workforce Partnership Youth Council.

 

MOTION: to approve the Consent Calendar.

 

Green MOVED, Weeldreyer SECONDED.

 

VOTE: 4-0.

 

9. COMMISSIONERS' ANNOUNCEMENTS

 

Sorenson stated he met with Patty McGuire from the Secretary of State of Oregon regarding redistricting.  He said he was participating in a discussion about Measure 7 with Steve Cornacchia.  He reported there was a continuing issue of Monaco’s relationship with the citizens of Coburg because of paint and other issues.

 

Weeldreyer attended a meeting of the Oregon Tourism Commission and the subject of the planetarium was presented by CVALCO.  She discussed the importance of leveraging the small airport infrastructure dollars congress had allocated.  She announced they had their last negotiation for the Fiber Option Consortium and contract language was in legal review.  She said they anticipated an April approval by the joint boards.  She added they would be planning a press conference to announce the finished project.

 

Green reported he was attending the Children and Families meeting in Florence tonight.

 

Dwyer said he would be attending the Roads Advisory meeting and they would be reviewing items along with the CIP recommendations.

 

10. EMERGENCY BUSINESS

 

ORDER 01-3-21-7/In the Matter of  Supporting the Oregon Parks and Recreation Department Application for a National Scenic Byway Funding for Dunes City Phase IV Hiker/Biker Trail and Authorization the Chair of the Board of Commissioners to Sign an Endorsement Letter.

Mike Russell, Public Works, reported that Honeyman State Park was applying for a national park scenic byway funding for a trail enhancement project.  He noted Lane County was pursing improvements in the local streets of Dunes City, specifically Clear Lake Road and Canary Road.  He added they had completed Phase 1 of the four phases, for the widening of the road and overlay, providing adequate shoulders.  He said the improvement project on Canary Road went to the historical rock wall.  He said the State Parks Department had agreed to continue from the widened shoulders onto their property.  He said the park director asked the Board if they would be willing to support the application that is due April 2.

 

MOTION:  to approve ORDER 01-3-21-7.

 

Green MOVED, Sorenson SECONDED.

 

Dwyer noted that there was no fiscal impact to Lane County as a result of this Board Order.

 

VOTE:   4-0.

 

Comments on 2002-2005 Draft Statewide Transportation Improvement Program.

 

Green stated this was a letter he asked the Board to authorize him signing as the representative for the Region 2, Area 5 transportation.  He said they want a request from ODOT to continue the funding for transportation demand management.  He added they recommended that OTC and ODOT recognize the STIP as a multi-mode document that supports public transit with projects.  He said the Board would have an opportunity to comment on the STIP projects before it goes to OTC and that is what the letter does.  He asked for the Board to approve that he and Betty Taylor sign the letter.

 

Tom Stinchfield, Public Works, stated that the MPC considered Green’s request and unanimously agreed that it should be a joint letter.

 

MOTION: for Bobby Green to sign a letter along with Betty Taylor for the OTC.

 

Green MOVED, Sorenson SECONDED.

 

VOTED: 4-0.

 

There being no further business, Commission Dwyer recessed the meeting into Executive Session at 10:15 a.m.

 

Melissa Zimmer

Recording Secretary

 

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