BOARD OF COMMISSIONERS'

REGULAR MEETING

May 2, 2001

1:30 p.m.

Harris Hall Main Floor

APPROVED 7/25/01

 

Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., and Peter Sorenson present.  Cindy Weeldreyer was excused.  County Administrator Bill Van Vactor, County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.

 

12. PUBLIC HEARINGS

 

a. SECOND READING AND PUBLIC HEARING/Ordinance No. 11-00/In the Matter of Authorizing the Transfer of County Owned Real Property Located at 92228 Murdoch Street, Marcola to the St. Vincent de Paul Society of Lane County to be Used for Affordable Housing (Map No. 16-01-18-34-03000).

 

Jeff Turk, Management Services, reported this issue was brought to the Board at the end of February.  He explained that the Department of Housing and Urban Development makes available surplus properties to local governments for the price of a dollar plus closing costs.  He noted at that time, the St. Vincent de Paul Society of Lane County approached him asking if the Board would like to purchase the property.  He recalled that the Board gave its approval in February, and the property was purchased and title had been transferred to the County.

 

Turk explained the second part of the transaction is to transfer the property to St. Vincent de Paul and that is what the Public Hearing was for.

 

Commissioner Morrison opened the Public Hearing.  There being no one signed up to speak, she closed the Public Hearing.

 

MOTION: to adopt Ordinance 11-00.

 

Dwyer MOVED, Green SECONDED.

 

Dwyer stated this was a good opportunity for people in the community to have ownership opportunities.  He suggested Green bring (to the housing policy board) an escrow account for taxes, making it easier for the homeowner.

 

Due to an error in the sign-up sheet, Morrison re-opened the Public Hearing.

 

Anne Williams, 2055 Elanco, Eugene, thanked the Board for the transfer of this property.  She noted they had a family selected and were anxious to get started.

There being no one else signed up to speak, Commissioner Morrison closed the Public Hearing.

 

ROLL CALL VOTE: 4-0.

 

b. PUBLIC HEARING/Five-Year Public Works Capital Improvement Program FY 01/02-FY 05/06

 

Ollie Snowden, Public Works, explained in comparing last year’s five year program with this year’s five year program, there was $8 million less than the Roads Advisory Committee recommended.  He noted the Roads Advisory Committee did not add any projects to last year’s CIP, but moved some around.  He said one was Game Farm Road South (Harlow to Beltline) to Fiscal Year 05/06 due to the City of Springfield’s request to substitute the $1.9 million for the Pioneer Parkway project.  He said rather than do that, they moved the Game Farm project to 05/06, but recommended that Pioneer Parkway be funded under the capital project partnership program.

 

With McVay Highway, Snowden said the project was added by the Board in March to last year’s CIP in conjunction with the Armory development.  He said they are recommending that the Delta/Beltline interchange be moved from 01/02 to 02/03 as they would not be ready in 01/02.

 

With the Jasper Road Extension, Snowden stated they were not recommending that it be moved as the permitting process would be extensive enough that it would be unlikely they would be constructing it in 01/02.  He recommended leaving it as it was.  He added they wanted to add back Jasper Extension Phase 1, in the current year’s program, but because of the permitting delays, they would not be able to go to contract in the current fiscal year and he recommended adding that back in.

 

Snowden recommended that the Marcola Road (Sunderman to Shadows Drive) cost estimate be upped from $2.4 to $2.5 million, as the bulk of the project is replacement of the Stafford Bridge.  He added because ODOT had eliminated the fund exchange program, they needed to "federalize" a project and had selected the Marcola Road project.  He said it would be bid by ODOT as their contract.  If that happens, it wouldn’t be likely that Marcola Road (Parsons to Wendling) would be under contract in 01/ 02 either.  He recommended leaving it where it is.

 

Dwyer didn’t want to move Game Farm to Harlow to 2006, as it was in the County’s interest to program Pioneer Parkway in the CIP.  He wanted the $1.9 million to go into 2004/2005 and be designated Pioneer Parkway.

 

Snowden noted on Attachment 1, page 6 (under structures) they wanted the Board to carry over Seavey Way in the current year’s program, but because of permit delays on that project, it would be likely to be bid in December or January 2002. 

 

Snowden explained when the Board first approved the Road Fund Fin Plan, he said there was an understanding that every third year they would include $1 million eligible to be used for roads associated with low income or assisted housing.  He said the Roads Committee had not extended that to 05/06.  He said assisted housing ends at 02/03 without further action from the Board.

 

Snowden noted the Endangered Species Act would increase the cost of doing business.  He said he would come back in early June with a complete listing of the fish culverts.  He said they should have $20 to $22 million dollars that is unprogrammed at the end of 05/06. 

 

Commissioner Morrison opened the Public Hearing.

 

Jennifer Solomon, 2005 Lumeria, Eugene, stated she is a member of the City of Eugene Budget Committee.  She asked the Board to increase payments to the City.  She noted the County road fund transfers decreased 54% since 1996.  She said the arterial and collector streets had fallen into disrepair and operations and maintenance are at risk.  She said the partnership is a good investment and the additional funds that Lane County could provide through the partnership agreement could help stabilize the streets of Eugene.  She added a multi-year agreement made good budget sense and allows the Eugene Budget Committee to look for efficiencies, making good long term decisions for the taxpayers of Lane County.

Gary Rayor, 2373 Washington, Eugene, stated that the cities and County are partners.  He noted the City of Eugene had supported County initiatives.  He stated that 70% of County residents live in cities and supporting the County/City road partnership supports everyone’s district.  He noted they were at the cusp where one dollar spent in preservation would save four to five dollars in reconstruction.  He asked the Board to increase the payment to the city road partnership fund, taking it from the Community Development road project fund.

Jim Torrey, Mayor, City of Eugene, stated he wanted more money indexed for inflation.  He was concerned that if they didn’t take some of the resources available for road improvements the city’s costs would be dramatically higher five years from now.  He recommended the Board give the City of Eugene what they could afford to give.  He said they could use the full $5 million.  He asked for a five year commitment with a one year evaluation period.  He asked for the Board to index 2% for inflation over the five years.  He complimented Snowden for the joint effort of the Delta Highway signal project.  He said that the County and cities need to discuss transportation needs. 

Green stated before he gave any increased amount of money for building roads, he would need an in-depth fiscal analysis on how currently allocated funds were spent by the cities.  He wanted to discuss with the City of Eugene unilateral decision on roads. 

 

Morrison was not opposed to having all the bodies discussing a regional system.  She didn’t see some of the City of Eugene councilors participating.  She said TransPlan and the West Eugene Parkway made a mockery of people trying to work together.  She hoped when Lane County passes the monies to the different cities there are stipulations to see results.

 

Christine Lundberg, City Councilor, City of Springfield, requested the Board support County-city partnerships.  She also wanted to have a conversation on planning.  She said they were in favor of a County city partnership for additional funding for a longer term.  She asked the Board for support of a County-city partnership in an amount in the current CIP of $1.5 (splitting it 50/50) for  improvement of Laura Street/Harlow Road.  She added the project was ready.

Al Peroutka, City Engineer, City of Springfield, said the original project was to complete the portion of Laura Street that is bounded on both sides by the city limits.  He said this realignment was a unique opportunity and an amendment to the current funding.  He noted they would be asking for $250,000 for the County's realignment portion.  He added they could do this as one big project with a 50/50 split of $750,000.

Charles Cook, 95347 Highway 99, Junction City, stated he had addressed the Board and the intersection of Lingo Lane and Norton Road needs to be taken care of.  He said 10,000 cars a day travel through the intersection coming off Highway 99 at a high rate of speed and turning onto Norton Lane.  He said there needed to be a turn lane off Highway 99 and he had been talking to ODOT about this problem.  He said they no longer have a state patrol officer monitoring the area.  He added that Lane County had stepped up service there and it had been helping.  He asked for a turning lane off Highway 99, and Lingo Lane, making it into a T- intersection to eliminate the congestion.  He said 1,500 vehicles a day use Norton Road and Lingo Lane off of 99 East.

Snowden responded the Roads Advisory Committee listened to Cook’s testimony and recommended that the turn lane on the highway be considered under the Capital Project Partnership.

 

Jerry Mosher, 95378 Norton Road, said that intersection is dangerous.  He said someone died because it is not clearly marked.

There being no one else signed up to speak, Commission Morrison closed the Public Hearing.

 

Snowden explained the Roads Committee recommendation was to move the $1.9 million from Game Farm to 06 and retain Game Farm.  Then, $2 million from Pioneer Parkway would come from the capital project partnership fund.

 

MOTION: to move the $1.9 million that the Parks Advisory recommended go into projects list and list Pioneer Parkway in the CIP for the fiscal year  03/04.

Dwyer MOVED, Sorenson SECONDED.

 

VOTE: 4-0.

Green recommended that the $750,000 be spent on the Laura Street project from community development monies.

 

Snowden asked if this project would be dead if there was no County money available.

 

Peroutka said they couldn’t allow that to happen.

 

Snowden said Springfield could spend the money up front and be reimbursed.

 

Green suggested that Springfield apply for the community development project money, work with the developer explaining this would be a different course of action.  Then the application would be reviewed.

 

13. COMMISSIONERS' ANNOUNCEMENTS

None.

 

14. MANAGEMENT SERVICES

 

a. ORDER 01-5-2-16/In the Matter of Establishing the Classification and Salary Range for Senior Real Property Officer in the Department of Public Works.

 

Cheryl McCawley, Management Services, explained this was a proposal to establish a senior level position in the Real Property series.  She said this was as a result of restructuring in Public Works engineering by placing the permit section under the management of the real property manager.  She said they thought the real property section was a smooth running operation, but the manager had been in the permit processing area putting the program together.  She noted there was an incumbent who had taken on the responsibilities of a lead person. She said the person did the most responsible types of duties in the classification and had taken on the lead responsibilities of the subordinate employees.  She said the position was necessary now that the particular unit had increased by six additional employees.

 

McCawley noted the difference in pay between the current Real Property Officer 2 and the Senior Level is 12.5%.  That is standard in the current classification system.  She said the incumbent will receive over 5% over the contract language for promotions and the rest of the money would be absorbed as the employee moves up.

 

Dwyer stated, given the level of the responsibility for this person, and what was required, that anyone with this knowledge could do better in the private sector.  He was supportive.

 

MOTION: to approve ORDER 01-5-2-16.

Dwyer MOVED, Sorenson SECONDED.

 

VOTE: 3-0 (Green left).

b. ORDER 01-5-2-17/In the Matter of Delegating Authority to the County Administrator to Sign a Contract with William M. Mercer Incorporated to Conduct a Scoping Study for Review of Lane County's Classification and Compensation System.

 

Greta Utecht, Management Services, reported in December the Board told staff to search select a consultant to conduct a scoping study to review the compensation and classification system.  She said they did the work and William M. Mercer was selected.

 

Utecht noted when they met with the consultant on April 4, they discussed the proposal work plan and a steering committee was formed asking the consultant to revise the work plan and the budget including the possibility of conducting an employee wide survey.  She said the steering committee was interested in not just qualitative information, but quantitative information through a survey.  She noted the survey questions would cover a broader range of topics than just compensation and classification.  She added they were looking at succession planning and this  survey could be of service in a number of ways.

 

Utecht explained the base work plan (without the survey) would be $65,000; and with the survey, between $22,000 and $35,00.  She added they were looking at the lower to medium range, for a total with the survey of $95,000.  She asked the Board for authority to sign the contract and direction on whether or not the contract should be included with the survey.

 

MOTION: to approve ORDER 01-5-2-17, inclusive with the survey.

Dwyer MOVED, Sorenson SECONDED.

 

Morrison asked Van Vactor about his thoughts on this matter.

 

Van Vactor responded he was supportive of the overall direction that was given and the base contract.  He added on the addition of the survey, it would be good information because he receives mixed signals in what is most important to employees.  He was supportive of the motion, but wanted to work with Personnel to negotiate down the scope.

 

Utecht discussed that the County chooses all the questions and the format was the County’s choice.

 

VOTE: 3-0 (Green left).

                     

c. ORDER 01-5-2-18/In the Matter of Authorizing the Transfer of Surplus County Owned Real Property Identified as Assessor's Map No. 21-35-07-40-00131 to the City of Westfir.

 

Jeff Turk, Management Services, reported this involved transferring a portion of the property the County foreclosed in 1992 in Westfir.  He noted in attempts to sell the property, there was discussion to break off three acres by the covered bridge to use as a portal rest area in partnership with the Willamette National Forest and the City of Westfir.  He said there had been discussions with the City of Westfir, the County and the Willamette National Forest where the County would put in $62,000 in road funds; the Willamette National Forest would do the designing and contracting for the construction of the portal and the City of Westfir would be responsible for maintaining it.  He said it would be best to transfer the property before the improvements take place.  He noted that the City of Westfir took action that they would accept the property at this time.

 

MOTION: to approve ORDER 01-5-2-18.

 

Dwyer MOVED, Green SECONDED.

 

Commissioner Morrison opened the Public Hearing.  There being no one signed up to speak, she closed the Public Hearing.

 

VOTE: 4-0.

 

15. OTHER BUSINESS

None.

 

There being no further business, Commissioner Morrison recessed into Executive Session at 3:15 p.m.

 

 

Melissa Zimmer

Recording Secretary

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