November 20, 2001


Commissioners' Conference Room

PASSED 1/16/02


Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.


1. PRESENT INTERVIEW PACKETS/Internal Auditor Position.


Greta Utecht, Management Services, reported there were five candidates for the position but two had dropped out.  She asked the Board if they wanted to interview the candidates in Executive Session.  She said they needed to have a formalized process and the public had to be able to comment.  She noted on August 16 the Board met and discussed the position description but it wasn’t a formal public hearing.


Wilson explained the requirement for Executive Session said that if they wish to consider the employment of a public officer in an Executive Session, the position must have been advertised, there had to be an opportunity for public input on the employment of the position, and the procedures must be adopted in regular session.  She suggested placing this on the agenda for next week’s board meeting to provide another round of input and then adopt the order before they go into the Executive Session to do the interviews.


Dwyer asked what the advantage was in having interviews in Executive Session for a public position.


Utecht stated they heard from two candidates that they would not be willing to go through the process if it were public because they had not informed their current employers that they were seeking other employment.


Morrison stated the Board would wait and put this on the agenda for next week.  She requested that Van Vactor sit in on the interviews.


Wilson stated that Lane Manual specifies that the Performance Auditor is to work in cooperation with the County Administrator and specifies the relationship as coordination and cooperation, but not supervision.  She said it is a position that is hired and supervised by the Board.


Dwyer suggested a closed circuit television interview with blind rating and giving the Board feedback. He said this would be an objective way of getting feedback.


Morrison asked if there were any problems with video taping in Executive Session.


Wilson responded she would have to spend time with the people viewing the tape so they knew the requirements of Executive Session.


Morrison suggested, instead of showing a closed circuit interview, having them sit in the room around the edge of the room.


Wilson stated that would be a better choice.


Sorenson asked who would be doing the questioning and evaluating.  He wanted to make sure the performance auditor works for the Board.  He suggested having department directors sitting in on the interview.  Then the Board would receive a one page-rating sheet.


Morrison suggested having a financial analyst participate.


Van Vactor suggested Jim Gangle, as he is on the Finance and Audit Committee.


Morrison stated that Utecht would make sure that Jim Gangle, a County analyst, and a line staff person is available.


Dwyer suggested no more than six people should sit in.


Wilson stated she would modify an order for next week.


Utecht reiterated there would be observers and she would have scoring sheets for them, with the candidates listed as one, two and three.   She said she would come back next week with the board order and move into Executive Session and the interviews will take place.  She said she would attend, tally and keep score.


Morrison suggested the first call taking place at 9:30 a.m. for the interview.


There being no further business, Commissioner Morrison recessed the meeting at 12:50 p.m.



Melissa Zimmer

Recording Secretary


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