November 7, 2001

9:00 a.m.

Commissioners' Conference Room



Commissioner Anna Morrison presided with Commissioner Bill Dwyer and Peter Sorenson present.Cindy Weeldreyer was present via telephone.Bobby Green, Sr., was excused.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.



Morrison stated that item 7. C. 1) was pulled and would come back later.She also noted that reapportionment was back on the agenda at 11:30 a.m. time certain.The Board of Health minutes were added for May 2, 2001.



Leona Cate, 91211 Starlight Lane, Junction City, stated they wanted to provide ambulance service for all of the right reasons and thought their citizens needed the service and were ready to provide it.She asked the Board to consider this matter.

Scott Bartlett, 1445 E. 21st Avenue, was upset about what was in the newspaper regarding reapportionment.


3. EXECUTIVE SESSION as per ORS 192.660






a. PRESENTATION/Atlas of Oregon.


Dr. William Loy, University of Oregon, gave a presentation on the Atlas of Oregon.

RESOLUTION 01-11-7-10/ In the Matter of Proclaiming November 12 through November 16, 2001 as Geography Awareness Week.


Morrison read the resolution into the record.


MOTION: to approve RESOLUTION 01-11-7-10.


Sorenson MOVED, Dwyer SECONDED.


VOTE: 4-0.




a. THIRD READING AND DELIBERATION/Ordinance 1-01/In the Matter of Amending Chapter 18 of Lane Code to Add a Northwest/Central Ambulance Service District, to Adjust the West/Central District, and to Update the Ambulance Service Area Plan.


Rob Rockstroh, Director, Health and Human Services, explained there were issues that were requested by the Board and are in the packet.He noted the requested information didnít change anything.He added the urban growth boundary was an issue but the packet wasnít written as an urban growth boundary issue.He didnít think the information changed Lane Rural other than a longerwait to operate. He understood that the City of Eugeneís intent was to get out of the ambulance business in the rural areas.


Morrison noted what was important under ORS 682.355(3) was (when determining the provider of ambulance services) upon initial adoption or subsequent review of a plan, under ORS 682. 205, a County shall not grant preference under the plan to any person or governmental unit solely because that person or governmental unit is providing ambulance service at the time of adoption or review of the plan.She noted the legal opinion stated the modifications specifically gave rural districts the ability to provide services subject to County plans.She was pleased with the packet that came back, as it clarified some of the questions and gave additional documentation that they didnít have before.She supported the application.


Rockstroh stated if the urban growth boundary were extended contiguously, the City of Eugene should have the area.


Dwyer agreed if the City of Eugene annexed any of the urban growth boundary, that the natural provider should be the .He asked if Lane County was indemnified from responsibility if jurisdiction was transferred, and if there would be a lack of service that would result in someoneís demise.


Vorhes wasnít sure as the provision for the responsibility of service was not with Lane County.


Chip Darling, Lane Rural, responded if the question was directed to Lane Rural Fire and Rescue, the answer is appropriate insurance and agreements cover them.


Sorenson asked about what was modified due to the discussions.


Darling stated the one area of change was the contiguous annexation of the urban growth boundary.He said they agreed if it was within the contiguous boundary that would be an appropriate provider, and they were willing to concede that, instead of drawing a hard line on the south east edge of the proposed ASA.


Chief Tom Tallon, City of Eugene, stated it was Eugeneís position that there should be regional planning for the entire county that would involve all emergency service providers. He explained the current system contains different levels ofcoverage.He noted they were doing a study that looked at their entire delivery system.He encouraged everyone to use that model as opposed to the model that is before the Board, where one jurisdiction has the resources, political will and the interest to provide service to their residents without consideration of the impact on the rest of the Countyís ability.


Sorenson asked how Lane Rural Fire would meet the standards or goals.


Darling responded they intend to excel with travel time and patient care and do better than the existing service.He added they would also have a lower patient load, and as a result, would be able to handle a more rapid arrival and transport.


Sorenson asked why the Board should approve the ordinance.


Darling stated as the ordinance was proposed with the boundaries, the most compelling reason was that it was closer and more available service to the citizens in that portion of the county.He said they could provide better and quicker service to the people who live outside of the immediate metro area.


Sorenson asked Chief Tallon why this should be voted down.


Tallon responded he didnít believe the proposal involved a collaborative approach that addressed the three criteria that had been in the EMS design review of all systems that were either in existence or proposed.He stated that from the beginning the financial implications to Eugene might be significant enough to destabilize the rest of the County system.He noted they might have to cutback and would not be able to provide the same level of service to the remainder of the county or continue in a collaborative, cooperative manner to back up Lane Rural as they evolve into a transport entity.


Sorenson asked where the other EMS providers stood on this matter.


Darling noted the City of Eugene had made an offer to provide the service.He added the only thing that was at issue was the urban growth boundary and during the facilitated sessions they were in favor of Lane Rural providing service for the area.He noted the City of Springfield was supportive of the process and the recommendation of the committee.He added the Cities of Cottage Grove and Oakridge were also supportive of the committeeís recommendation.He stated that Junction City's position was if this was granted, they would work together.He noted they intend to provide ambulance service in their own area and Lane Rural would be supportive.He added that each of the agencies were autonomous and had service areas and levels and they arenít governed outside of their own board of directors. Regarding the urban growth boundary, he said if the Lane Rural didnít serve the urban growth boundary, it would exclude approximately 60% of the citizens they serve and it would not be a cost-effective way for them to provide service.


With regard to ASA 4, Tallon said there was part of the record where Lane County District One raised similar issues to what Eugene does on the destabilization on the rest of the County.He said they stood on record in opposition.He added there were several letters from Junction City and they were not in favor of granting an ASA to Lane Rural that would provide service to their area.He noted Junction City was in favor of an amended proposal where there is an ASA granted to Lane Rural.He noted that Monroe and Harrisburg served in the ASA were equally opposed and would not like to see the Board grant this.He added he had letters from the Eugene City Councilors and Mayor discouraging the Board from moving in the direction of approving the ASA to Lane Rural due to the financial implications to the City of Eugene.


Dwyer said he wasnít convinced the system needed fixing.He knew there was a study to review it.He was disappointed that the companies couldnít work together to come up with something that everyone was satisfied with.


Darling noted that different agencies had different priorities.He added that the City of Eugene stated that they did not intend to provide service outside of the metro area.


Morrison stated she monitored the mediation process, and didnít agree with Chief Tallon about what took place at some of the meetings.She didnít agree that there was a money issue with the City of Eugene.Her concern was the response time to people in all of Lane County.She said an environment with better response time should be the goal.


Tallon stated they forwarded three recommendations that would have been changes involving Lane Rural continuing as the provider but doing it from a Junction City platform or the City of Eugene providing a satellite station in the northwest area to improve service..He said the study was 18 months with a target of spring 2002.He added they would have recommendations done in their EMS study in January or February of 2002.


Morrison requested a list of the stakeholders and copies of the minutes.


Tallon stated his staff was preparing the report and he would provide a copy.


Weeldreyer wanted to know who the official stakeholders were in the study.She stated after listening to the new information from the two chiefs, she wanted to support the committee and its decision.She stated what they should be deciding was the fastest response times for the people in the proposed district.She hoped the Board would move in that direction.


Dwyer said the bottom line was service to the people.He was not prepared to make a decision today.


Rockstroh noted he had never had a complaint from Linn County regarding Lane Rural ambulance service.He said nothing really needed fixing, but there was always improvement, and the committee judged this as an improvement using the three criteria.


Trina Laidlaw, Assistant County Counsel, explained the 90-day deadline applied to the Director making the recommendation to the Board and that was not a deadline under Board action.She added the ordinance procedures needed to be followed.


Sorenson wanted to review the information before he made his decision.


Morrison stated she was in support of the proposal.


MOTION: to defeat the proposal.

Sorenson MOVED,


Motion died for lack of a second.


Laidlaw explained if this was reset to the next meeting, there would be another requirement to be submitted to the Health Division, and they have 60 days to respond.She recommended making a tentative decision pending the Health Division approval and setting a meeting to make a final decision on a non-emergency ordinance.There would be 30 days before it went into effect.


Weeldreyer agreed with the rural fire chiefs that the study was a Eugene-driven study and it was not inclusive.She recommended making a tentative approval to submit the committeeís recommendation.


MOTION: to approve tentative approval of the Health Committeeís recommendation.

Weeldreyer MOVED, Morrison SECONDED.


Sorenson wanted continued discussion.He was concerned about the urban growth boundary and if there was a way to craft an ASA 8 that was supportive and respectful of the overall plan that everyone in the County supported.He added the city governments should provide the urban services within the Eugene/Springfield area, and locally elected officials should provide rural services outside the metropolitan area.


Rockstroh stated if they gave in for the contiguous areas they could get around the issue, otherwise they were wasting time.


Dwyer said if they were willing to agree that the contiguous areas would go to the city, he would be in agreement.Hesaid if he found the study was really a comprehensive one that was planning for the future, he would support the motion.


Rockstroh hoped the Board would tentatively approve the issue.


Vorhes explained there was nothing expressly included in the current ordinance before the Board that speaks to an annexation automatically changing the boundaries.He noted the description by Rockstroh was accurate in that the code provides a mechanism for changing the boundary where the respective ambulance service providers agree to that change.He added it was a simple director approval process, and did not require coming back to the Board for an amendment.He said there were boundary district changes that occur when that happens that affect the area.


Dwyer stated he would be more comfortable if that language was there.


VOTE: 3-1 (Sorenson dissenting).

Laidlaw noted there was a provision in Chapter 18 about having proof of insurance, and that would be the place to add language about indemnity.


b. ORDER 01-11-7-1/In the Matter of Adjusting the Department of Health and Human Services Budget by Accepting Additional Revenues in the Amount of $309,750 for the Human Services Commission Energy Program and of this, Appropriating $131,375; Also Increasing FTE by 2.15 by Establishing a 1.00 FTE Community Service Worker 2 and a .50 FTE Temporary Office Assistant 1 Position, Increasing Current Office Assistant FTE from .75 to 1.00 and Two Community Service Workersí FTE From .80 to 1.00; and Delegating Authority to the County Administrator to Sign an Intergovernmental Agreement with the Eugene Water and Electric Board in the Amount of $309,750.


Steve Manela, Human Services Commission, asked the Board to consider their staffing.He noted they had an opportunity working with EWEB to serve 8,000 countywide low income utility customers.He stated the EWEB Board made available $2.5 million for low-income assistance, of which $309,000 was being made available for the Human Services Commission to enhance their services.He said they were looking at hiring a bilingual staff person and a .5 temporary OA position and increasing part-time staff to full time.


Morrison was concerned about staff being added.She wanted more in service than just administrative costs.


Manela responded that as part of the overall staffing pattern, the people who were served in EWEB (and as part of the overall staffing pattern for this program) are providing services countywide, and in order to provide this level of service, they require this staffing so they are not taking away from the other utility contracts.


MOTION: to approve ORDER 01-11-7-1.


WeeldreyerMOVED, Sorenson SECONDED.


VOTE: 4-0.



c. RESOLUTION AND ORDER 01-11-7-2/In the Matter of Approving the Changes to the Veteranís Service Office to Transfer $61,571 from General Expense Materials and Services to the Department of Health & Human Servicesí Budget Within the General Fund; to Accept Additional Medicaid Revenues in the Amount of $13,671; to Appropriate $75,242 in Revenue and Expense in the Human Services Commission in the Department of Health & Human Services; to Increase FTE by 2.5 by Establishing a 1.0 FTE Veteranís Services Coordinator; a 1.0 FTE Community Service Workers; and a .5 FTE Temporary Office Assistant Position; and to Delegate Authority to the County Administrator to Sign Intergovernmental Agreements with Lane Council of Governments and the State of Oregon, Department of Veteranís Affairs.


Rockstroh stated they thought this would work with LCOG, but it didnít.


Dwyer suggested turning the Veteranís Center on Willamette into a museum and Veteranís Service office.He said they looked into working together to maintain that within the community.


Frank Blair, VFW, reported there was conflict regarding what to do with the building on Willamette.He said the building was off the market and they were looking at options.He noted most of the building was not ADA.He stated that Nick Urhausen and the other Board Members of the center should be contacted.


Dwyer stated they have to comply with the ADA.He suggested using the carpenterís union, as most members are veterans.He didnít want to miss an opportunity to put community energy into the building and salvage something that might go away.


Manela explained the goals were to improve the service quality and customer service and maximize the resources that they invest into Veterans Services.He noted they conducted a Medicaid survey to see if they could leverage the county dollars for reimbursement that are provided.He said a study was performed in September and October and they determined that 64% of the Veteranís Service coordinators time; 59% of the assistant community service workers time; and 45% of the office assistantís time were eligible for reimbursement.He added the reimbursement was a 50-50 match so they would receive $30,000 to $40,000 of reimbursement.


Manela noted they looked at the space issue and initially considered the Springfield site for Veterans Service, but it was determined that more veterans live in Eugene and the Eugene Schaefer building site would be a good choice.He added their goal was to co-locate Veterans Services with Senior and Disabled Services.He said they were looking at moving LCOGís Senior Protective Service staff from Eugene to Springfield but they determined it was not cost effective.


Ted Stevens, LCOG, Director Senior and Disabled Services, stated their concern was that their budget for Senior and Disabled Services was severely stretched as they were not getting as much money from the State of Oregon.He noted they were not in a position to underwrite any of the costs that might be associated with taking on or co-housing Veterans Services.


Weeldreyer asked if there was a way to move the current Veteranís Service office from the annex building to larger more accessible quarters in the Veteranís Building on Willamette Street.She also wanted to preserve the building for future generations and solicit help from the building trades for some of the remodeling costs.


Dwyer responded it was an option he would like to explore.


Morrison was not opposed to exploring it.


MOTION: to approve ORDER 01-11-7-2.


Sorenson MOVED.


Died for lack of a second.


Dwyer asked if the approval of the order as proposed by Sorenson precluded them from examining other options.


Manela stated they did not have a lease or a space agreement as a part of what was being presented.He said if they were to structure something other than to use the parole and probation space that was available in the state office building, then they would have to look at lengthening the amount of time the veterans were operating out of a poor location.He added it might be necessary to use the state building as a bridge in order to get funding to a larger project.


Morrison said she didnít think that collocating with LCOG could be a reality.She wanted to know if Senior and Disabled Services would be able to do this.She said the money coming from the general fund was to be transferred to Health and Human Services.She asked if they had general fund money and if so, why they werenít spending it on public health.


Rockstroh said the concern would be ongoing general fund contributions.


Manela reviewed what other counties were doing.He said they were given the charge as staff to make a recommendation, and this was their best recommendation.He said the reason there were not more options was because LCOGís option was not available.He said there wasnít a non-profit organization with a strong capacity to manage the Medicaid and other funding long term.He noted there was only one other county in the state testing a contractual relationship with an outside firm. He added other counties were staffing their offices with county employees.He said the biggest policy decision is whether or not Veteranís Services would continue to be a priority for the County or whether or not it is a part of a county service that is being provided by counties statewide.


Morrison was concerned because this was a substantial deviation from the direction of the budget process.She noted the amount that would have to be put into the budget on an annual basis could not be afforded.


Sorenson said that the citizens and Veterans of Lane County were currently missing an opportunity to receive Medicaid money from the federal government.He stated the amount of money Lane County was receiving from the State of Oregon to provide county veterans service office functions was inadequate and limited.He noted the legislature had approved additional dollars.He said the state would be paying state-sponsored VA benefits and they believe the dollars the state is spending per veteran out of State of Oregon dollars is more legally a federal responsibility.


Weeldreyer wanted to move forward.She said by bringing in more Medicaid dollars, it would help cover some additional ongoing costs.She said instead of incurring two moves, she wanted the office to move to the Willamette Street location if this was an option.If that was not an option, she was ready to move the department into the state office building.


Regarding Medicaid dollars, Morrison asked if they would help offset a percentage of the total cost of the program.


Manela responded the revenue they were projecting on an annual basis would be between $34,000 and $35,000.


Mike Robinson, Veterans Service Office, stated he was a qualified mental health assistant.He said there was an approval for the Veterans Service office for a one time grant of relocating and expanding the services so they could get Medicaid reimbursementHe said they only wanted to move one time and they could use the second or third floor of the state building. He added they could put the one time grant toward the move.He noted the additional monies from the general funds could be reduced in the long-term with expanded Medicaid dollars.


Dwyer wanted more planning and final objectives to see how the community could work together and preserve a historic building.


Sorenson said the veterans that own the building want to keep the building in non-profit ownership. He asked if the Board was interested in getting more formally involved.


Dwyer wanted to approve the order and at the same time have a dual track to review how to work together.He wanted this to go the facilities committee and have it come back to the Board.


MOTION: to approve ORDER 01-11-7-2 from a. to e.


Dwyer MOVED, Sorenson SECONDED.


Morrison did not support the motion, as Lane County was using general fund money that can't continue.She added this was not the direction they were given last winter.


VOTE: 3-1 (Morrison dissenting).

Morrison noted that the building and space requirements would go to the facilities committee.


d. DISCUSSION AND ORDER 01-11-7-11/Creating the Classification and Salary Range for Veteran Services Coordinator.


Jan Wilbur, Human Resources, stated she established the position and classification salary range for the Veterans Services Coordinator.She noted the position would be providing advocacy for clients, working through the appeals process. She added the position would have the authority to supervise and would be a non-represented position.She reviewed what other counties were doingand found that they had veteran service coordinators. She said they have to have great knowledge of the Medicaid regulation system in interpreting all relevant data and legislation.She noted the position required a bachelor degree and two years experience.


Morrison asked if dollars became scarce if they would retain the Veterans Service Coordinator position.She asked if that would be written into the manual.


Manela responded the recommendation for staffing is that they start with 2.5 FTE with the .5 FTE at temporary status.He noted the Veterans Service Office has a large volume of volunteers and work-study students.He added the Veterans Service Coordinator also needed to work with coordinating the volunteers.


Van Vactor asked if there would be an open recruitment for this position.He noted if Mike Robinson wanted this position, he would have to compete.


Manela responded Robinson was aware of that fact.


MOTION: to approve ORDER 01-11-7-11.


Weeldreyer MOVED, Dwyer SECONDED.


VOTE: 4-0.


e. ORDER 01-11-7-3/In the Matter of Reappointing Two Members and Appointing One Member to Fill Vacancies to the Health Advisory Committee.


Rockstroh explained there were recommendations from the committee.He noted the physician was the new member of the committee, Richard A. Hanson, M.D., with James Lakehomer and Beverly Thomas being reappointed.


MOTION: to approve ORDER 01-11-7-3.


Sorenson MOVED, Dwyer SECONDED.


VOTE: 4-0.




a. Announcements


Van Vactor announced that the Association of Oregon Counties conference is next week in Pendleton and he would be attending.






A. Approval of Minutes:

May 9, 2001, Regular Meeting, 9:00 a.m.

October 23, 2001, Joint BCC/Reapportionment Task Force Meeting, 12:00 p.m.


B. Health and Human Services


1) ORDER 01-11-7-4/In the Matter of Delegating Authority to the County Administrator to Sign a Contract Amendment for Security Services with Chambers Security Services, Inc., in the Amount of $21,869 for the Period 7/01/01 through 6/30/02.


2) ORDER 01-11-7-5/In the Matter of Delegating Authority to the County Administrator to Sign Contracts with PeaceHealth Oregon Region, Samaritan Health Services and Mercy Medical Center for LaneCare Provider Panel Services.


C. Public Works


1) ORDER 01-11-7-6/In the Matter of Vacation of the Platted Exterior Boundary Line of Parcel 2, Lying East of State Highway Number 2000-P1354, as Platted and Recorded in Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (17-09-20 & 21).


END OF CONSENT CALENDAR * * * * * * * * * * * * * * * * * * *


Dwyer requested that W 7. C.1) be pulled.


MOTION: to approve the remainder of the Consent Calendar.

Sorenson MOVED, Dwyer SECONDED.


VOTE: 4-0.

Dwyer asked if the Steelheaders and other people that utilized Lake Creek knew about this.He didnít want to hear this matter without a Public Hearing.He also wanted the area posted.









Wilson passed out Ordinance 10-01 and three maps.She explained the first map was Scenario A-1, taking District 3 north to I-105.She noted when she received the numbers on Scenario, A-1, the percentages were exceeded beyond the three percent. She and Clair Van Bloem brought Scenario A-2 and A-1 Modified.


Dwyer said he had no problems with his district as it addressed his concerns.He said it wasnít only his district he was worried about, he wanted clear delineation of lines and he sees the North Eugene District going south to 30th Avenue.He said it didnít make sense and it violated the spirit of who it is they represent.He said if he was Peter Sorenson he would object to the plan.


Sorenson asked why Wilson brought the new maps.


Wilson recalled there was a deviation on the modification of Scenario A.She noted the initial deviation had to do with the Gateway and Game Farm area and the Lorane/Willamette area in South Eugene.She noted that produced percentages higher than the range they wanted.She continued that was when direction was given to look at moving some of District 3 into the Autzen Stadium, Chase Gardens area.She said that Van Bloem looked at a deviation that made changes around 8th Avenue, moving District 4 from 6th to 8th Avenue, as another way of adjusting the percentages.She stated the Board definitely asked to have an A1-modification.She said they could choose to go forward with a reading on one of them or to object them.She recalled they still had Scenario A, C and D going forward.She said this would give the Board a fourth scenario.


Dwyer said the people had enough to deal with, and the maps are difficult to load onto the computer.He said there were enough choices for the Board.


Sorenson said he expressed his view that one of his principle objections to the Option A was the continuation of the idea that that area in the southern part of Eugene was retained in the North Eugene commissioner district.He said if the Board wanted to pursue an Option A, there was already one on the table that the task force recommended.He liked C and D better due to the clarity.He said the Option Aís were bad because they had a wide variation.


Weeldreyer said there was an additional cost of creating these scenarios and making maps and moving them forward into the process.She would follow Sorenson and Dwyer, keeping the original Scenario A with Scenarios C and D for cost purposes.


Morrison said for November 20, they would have Scenario A, C and D.She added it had become such a fiasco that--whatever she is dealt--her constituents would know she would serve them no matter where the lines are drawn.She said they were supposed to be representing constituents in Lane County not an individual commissionerís interest.


Sorenson disagreed that it was a fiasco.He believed the charter was clear that they were required to redistrict the Board.He stated they appointed a committee and asked them to produce multiple options and they did so.He said a public hearing was held and there was nothing in the process that could be called a fiasco.


Morrison said from the comments in public testimony and listening to the people who were on the advisory committee, their comments, the phone calls and e-mails she had received, this was the Board of Commissioners being turned into the City of Eugene.She said the past processes were more simplified and direct and there wasnít confusion or additional work placed on staff.She commended staff for all of their work in trying to accommodate all of the needs.She said whatever map they come up with, she would take the boundaries and work within them.


Van Vactor noted they would post maps in the Public Service Building along the Board of Commissioners Conference room.


There being no further business, Commissioner Morrison recessed the meeting at 11:45 a.m.


Melissa Zimmer

Recording Secretary

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