BOARD OF COMMISSIONERS' WORK SESSION

October 16, 2001

9:00 a.m.

Commissioners' Conference Room

APPROVED 1/16/02

 

Commissioner Anna Morrison presided with Commissioner Bill Dwyer, Bobby Green, Sr. and Peter Sorenson present.Cindy Weeldreyer was excused.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

Executive Session to take place after the meeting.

 

2. PUBLIC COMMENTS

None.

 

3. COMMISSIONERS' BUSINESS

 

a. PRESENTATION/Motorola's Customer Services Software Request System.

 

A demonstration was given on Motorolaís Customer Services Software Request System.

 

Van Vactor stated this was a good idea for the organization for accountability.He

said if the Board was interested, the next step would be to have the intergovernmental partners do this countywide.

 

Dwyer wanted to find out who the partners would be and what the cost would be.

 

Morrison asked if this should be taken back to the Strategic Plan implementation group for further information.

 

Van Vactor thought the Strategic Plan Steering Committee was the best place to start with.

 

Green asked for feedback from the Board, so this could be discussed at the strategic implementation group.

 

Roger Bennett, City of Florence, stated this was something that the City would be willing to pursue.

 

Morrison stated that any questions should be directed to Darrell Landrum, She added they also needed to know the cost and the partners.

b. CONTINUED DISCUSSION AND ORAL REPORT BACK/Modernization Projects Recommended to the Oregon Department of Transportation (House Bill 2142).

 

Green said they should try to advance the Beltline I-5 project to obtain funding.He added the rest of the list was also approved. He said there were no changes to the list the Board had in front of them.

 

Morrison stated as long as Lane County has its projects in order with the amounts, they could submit accordingly for the next time.

 

Van Vactor noted a transportation commissioner was at the meeting with ODOT.He recommended Lane County stay with the Beltline I-5 project.

 

Dwyer said they have to focus on safety requirements as that is their number one priority.

 

Sorenson was concerned that by expanding this interchange and putting emphasis on the expansion, Lane County would defeat its effort to improve it for safety purposes.

 

Ollie Snowden, Public Works, said the $35 million Phase 1 was designed to deal with the weave issue.He said because they thought $35 million was too much, they wanted to scale it back.He noted the signature piece was the flyover ramp that would take the northbound traffic westbound but he didnít think it could be built for less than $15 million. He thought Lane County had a good chance to receive some funding.

 

c. ORDER 01-10-16-1/In the Matter of Appointing Members to the Economic Development Standing Committee.

 

Morrison explained that at the last meeting there was a presentation of possible economic solutions.At that time it was directed to come back this week to appoint people to the Economic Development Standing Committee.She said that the Lane Manual defined the make up of the group.

 

Dwyer stated they wanted the structure to indicate there was always an urban and rural member on the committee and if the chair is rural, then with the chairís consent, that person would be a member, with an urban counterpart.He said if the chair is urban, that person would be a member with a rural counterpart, so there is always a balance.

 

Wilson stated there was consensus to add the urban and rural member to the committee in the Lane Manual.

 

Sorenson wanted clarification as to which districts were rural or urban as there might be a change over time.He said it should be acknowledged that two districts are primarily rural and three districts urban.

 

Van Vactor recommended Jim Gangle for the committee.

 

MOTION: to have Dwyer serve as the urban commissioner from Springfield and Weeldreyer as the rural commissioner from East Lane County.

 

Green MOVED, Dwyer SECONDED.

 

Morrison noted Gangle was the elected department director.

 

Van Vactor recommended Jeff Towery, Budget Analyst, for the County Administratorís designee, along with Peter Thurston, for staff level represention.

 

Wilson noted the Lane Manual change would come later.

 

VOTE: 5-0.

Van Vactor noted the committee would need to develop a process for departments on what programs would continue to be funded and which ones would look for funding elsewhere.He said they need a process for the video lottery funds that were available and how those would be used.

 

4. REVIEW ASSIGNMENTS

The Motorola customer service package was sent to the Strategic Planning Committee to give Darrell Landrum further direction for further exploratory information.To the Lane Manual, adding a rural and urban representative and to define the districts.

 

5. COMMISSIONERS' ANNOUNCEMENTS

Green will be attending the Governorís summit in Portland.

 

Morrison thanked people that supported her in the Walk for Life for the Soroptomists.She announced the Boys and Girls Club auction in Florence.She noted that the Board would dress in costume for the October 31, 2001 meeting.

 

6. COMMISSIONERS' BUSINESS

None.

 

7. EMERGENCY BUSINESS

None.

 

There being no further business, Commissioner Morrison recessed the meeting into Executive Session at 11:00 a.m.

 

Melissa Zimmer

Recording Secretary

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