October 24, 2001

9:00 a.m.

Harris Hall Main Floor



Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.



Under Commissioners Business, item b., the Needs and Issues Inventory that was discussed, and the redistricting matter from yesterday will be added.


Sorenson stated he had a logistical problem in attending the District 42 interviews in the afternoon.He asked if they were having interviews, by majority vote, or not appointing someone.He wouldnít recommend having interviews.


Dwyer stated he didnít want to do interviews if they were not going to take action.He said that the Board had been slighted in the process of choosing people who were qualified.He added there was an opportunity to elect a female--who would have been the first since the district was constructed.He would not support any candidates and wanted the governor to choose.



Nancy Lee Cox,addressed mental health concerns.She said she was an advocate involved in the mental health movement.She said the Lane County Mental Health Department was in a crisis that adds unnecessary jail space.She advocated for proper treatment of the disadvantaged population, andmore concern about understaffing.

James Rice, 2810 Eleanor, Eugene, Chair Democratic Party, Lane County, stated regarding District 42, that they had complied with the statutory process and party rules.He noted there were five individuals interested in the position and they all appeared at the meeting.He stated a motion was made to limit candidates to three to present to the Board of Commissioners.He said it was unanimously passed.He explained the three candidates with the most votes were forwarded on October 9 to the Secretary of Stateís office by fax.He wrote a letter to the Board to inform them of the candidates.He added the three candidates had signed eligibility status to serve and that was forwarded to the Secretary of Stateís office.He noted that Terry Beyer had also filled out a form that was forwarded to the Secretary of Stateís office.He added if there was no consensus by the Board of Commissioners, it goes to the governor for selection.

Green said he had a different perspective than what Rice explained.He said it was his experience that sometimes things are preplanned for the process.He didnít believe it was a fair, open and objective process from the voters at the meeting.He couldnít believe that someone who could qualify as a state senator couldnít be advanced to the House of Representatives.


Rice explained he recruited Beyer and thought she had the experience.He noted that all candidates had done a good job, but the voters chose the candidates.


Green noted he had no issue with Rice or the candidates.


Dwyer said he was extremely disappointed in a process that deprived him from making a choice.He was also disappointed about diversity, because the only woman candidate was not forwarded.He said this violated his principles and he would pass on choosing a candidate as a way of showing displeasure.


3. EXECUTIVE SESSION as per ORS 192.660





a. DISCUSSION/Small Cities Meetings.


Morrison asked if the Board wanted to continue to outreach to the small cities and have a commitment by the Board to participate.She noted there were scheduling conflicts but that they have to do jail tours.


Sorenson stated if the cities want to meet, the Board should meet with them.He suggested determining if there was a specific reason.He wanted the cities to come to the Board, instead of the Board going out to the cities. He suggested scheduling the jail inspections by assigning a team of a minimum of three board members.


Morrison explained they currently send out a letter in July to all of the cities, starting the process of the joint meeting, specifically requesting any agenda items.She had no problem going out to the individual cities.


Dwyer thought it was important to visit the small cities.He suggested possibly combining cities together to meet with the city councils.


Green stated he wouldnít be opposed to consolidating some of the cities.He thought it was important to have interaction with the cities.He said the agenda could be structured so it was more productive.He added that the commissioner of the district needed to be at those meetings.


Weeldreyer said it was important to the city-county relationship that trust and relationships be built.She added that the commissioners are paid full-time, and most city councilors are volunteer citizens. She stated the citizens would be able to participate in the process.She noted with combining the cities, they do not always meet on the same night and that could cause problems.


Morrison reiterated that meetings with the small cities are important, and the Board wanted to continue to conduct the meetings with the jail tour if possible.She addedthat if the communities were willing to consolidate the meetings, that they would try the concept on a rotation basis and if they were not willing to do that, things would continue.She wanted to start this process early in July to get the dates down.


b. Needs and Issues List


Peter Thurston,Economic Development,passed out a supplemental list.He added that since the list was passed out, changes had been made.He noted on the first page, jail improvements and renovation was struck from the list.


Tanya Heaton, Senior Budget Analyst, explained she spoke with John Clague and he thought that the radio network was what they wanted to concentrate on this year.


Thurston noted that project goes to number two.


Dwyer wanted the Richardson picnic shelter because there had been a $75,000 match.He said the other park shelters should follow Senior and Disabled, and Veteranís Services.


Sorenson wanted to know the Parks Divisionís ranking.


Thurston responded the order he received from Rich Fay was the Richardson Picnic Shelter, followed by Hendricks Bridge, Camp Lane, Armitage Park Campground, Perkins Peninsula Campground and Richardson Marina.


Morrison noted that number one was Public Health Building planning, two was emergency services microwave network design study, three is LCOG, four is Richardson Picnic Shelter, five is Hendricks Bridge restroom and boat ramp.


Green voiced displeasure about this process.He stated they should have a better mechanism to make choices.


Thurston stated he included a statement in the order that they start the project earlier next year.


Morrison hoped they could come to an agreement on recommendations.


Thurston said the projects on the supplemental listwere five of the projects out of twenty-eight available through LCOG.He noted those projects were still being submitted to LCOG.He suggested having the progress developed in advance for next year.


Morrison reiterated the number one project was Public Health Building planning; number two: emergency services microwave network design study;number three: LCOG; number four: Richardson picnic shelter and number five: Hendricks Bridge restroom and boat ramp.


Dwyer suggested for next year that they have criteria to evaluate all of the projects.


MOTION: to amend what was done yesterday, encompassing todayís discussion.

Dwyer MOVED, Sorenson SECONDED.


VOTE: 5-0.




Morrison stated they had given direction for staff to come back with mapping requirements for all three scenarios given to the Board.She stated that Scott Bartlett said yesterday he was really interested in Scenario C and would be willing to drop Scenario B. She asked if there was interest from the Board to change it to Scenario A and C.


Dwyer stated he was not impactedby any scenario, but favored C.


Green stated he was interested in Scenario A.


Sorenson said in order to pass an ordinance, the Board has to have a public hearing.His idea was to have the public hearing following the presentation of the scenarios and then deliberate on November 20.


Dwyer, Sorenson and Morrison all agreed to eliminate Scenario B.


MOTION: to amend the scenarios forwarded to Scenario A and Scenario C to counsel for drawing legal descriptions for the hearing process.



VOTE: 5-0.

d. Cell Towers


Green noted that Sorenson was proposing a new Cell Tower ordinance restricting cell towers.He asked if that was something he was working on as the Board had a task force that did that.He didnít want the public to be confused.


Sorenson responded there was a good public meeting and there were representatives from the cell phone industry present. He noted the task force had recommended an ordinance to the Planning Commission and a public meeting was going to take place. He added there might be a revised ordinance for the City of Eugene




a. Announcements


Van Vactor announced that Risk Management had worked on a joint process for handling mail for Lane County government.That process will be sent out to all employees.




a. ORDER 01-10-24-1/In the Matter of Amending Chapter 60 of Lane Manual to Revise System Benefit and Disposal Fees for Lane County Solid Waste Services (LM 60.875), Effective November 26, 2001.


Ken Sandusky, Waste Management, explained the board order adjusting the solid waste system benefit fee.He said the amount of the fee was established at $17.76 per ton when the Board put ordinance 10-99 into effect in September 1999.He said staff was recommending a reduction to $17.60 per ton, based on the cost of providing services of community benefit over the course of the last two fiscal years.He noted the decrease did not affect the basic disposal rate of $45.00 per ton, but changes how they allocate revenues internally to the disposal or community benefit programs.He said the adjustment would have the effect of slightly lowering the per ton fee paid by waste haulers who leave the system.


Dwyer stated this was one of the few times that he was able to lower a fee.


MOTION: to approve ORDER 01-10-24-1.

Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.


b. FIFTH READING AND ACTION/Ordinance PA 1160/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) to Adopt a New Public Facilities and Services Element, Planned Public Facilities Project Lists and Maps, and Related Changes to the Plan Text; Adopting a New Eugene-Springfield Metropolitan Area Public Facilities and Services Plan as a Refinement Plan to the Metro Plan; and Adopting a Severability Clause.


Celia Barry, Land Management, statedthat the Cities of Springfield and Eugene had unanimously passed this motion and forwarded it to the Board.


MOTION: to adopt Ordinance PA 1160.


Green MOVED, Weeldreyer SECONDED.






A. Approval of Minutes:

May 1, 2001, Work Session, 9:00 a.m.

July 25, 2001, Regular Meeting, 9:00 a.m.

October 9, 2001, Joint BCC/Commission on Children and Families, 1:30 p.m.


B. County Counsel


1) ORDER 01-10-24-2/In the Matter of Approving Addition of Position Names and Titles to County Counsel Letterhead Stationery.

C.Health and Human Services


1) ORDER 01-10-24-3/In the Matter of Increasing Appropriations of Revenue and Expenses by $48,065 in Fund 286 in the Department of Health and Human Services (34) for Public Health Services (OHD Revision††† 1). (PULLED)


2) ORDER 01-10-24-4/In the Matter of Delegating Authority to the County Administrator to Sign a Contract Amendment for Psychiatric Nurse Practitioner Services withEugene School District 4J in the Amount of $37,200 for the Period 8/29/01 through 6/15/02.


D. Public Works


1) RESOLUTION & ORDER 01-10-24-5/In the Matter of Setting a Public Hearing on the Proposed Surrender of a Portion of Coburg Industrial Way, County Road Number 2032, to the City of Coburg (Public Hearing: December 12, 2001; 1:30 p.m. Harris Hall Main Floor).


Morrison noted that item C. 1) had been pulled.


Sorenson askedthat item B. 1) be pulled.


MOTION: to approve the remainder of the Consent Calendar.

Green MOVED, Weeldreyer SECONDED.


VOTE: 5-0.

With regard to B. 1), Sorenson asked about putting e-mail addresses on Legal Counselís letterhead.


Wilson responded if the attorneys were not comfortable that they would not have had their e-mail published.


MOTION: to approve ORDER 01-10-24-2.


Sorenson MOVED, Weeldreyer SECONDED.


VOTE: 5-0.




a. RESOLUTION AND ORDER 01-10-24-6/In the Matter of Appointing Two Members to Fill Vacancies to the Mental Health Advisory Committee.


MOTION: to approve ORDER 01-10-24-6, approving Nancy Terry and Pamela Allister.

Green MOVED, Weeldreyer SECONDED.


Morrison stated there were three vacancies filled and nine applications.She noted there was still one vacancy.


VOTE: 5-0.


b. REPORT BACK/Mental Health Audit.


Al Levine, Mental Health, stated the Board had a copy of the state report and their responses (copy in file).He noted it was the first site review by the State of Oregon in seven years.


Levine said the report applauded them for the good work.He added they found things that needed improvement.He said they wanted documentation in the body of a clinic progress note that it was discussed with each client.He said they incorporated that into an orientation session with all clients and it is documented.He said there wasnít enough information in their log books to determine a complaint was dealt with in a timely manner, so they modified their log books.He noted they needed to have a prescription for services to be provided to be reviewed and signed by a medical person.He said at the time of the site review they had already been changing the process.They were still cited and it was included in their plan of correction.


Levine noted they were also cited on their policy and procedures manual.He said they did neglect to keep the manual up to date because of the way they delivered service had changed to meet the managed care requirements.He said they are working on a new policies and procedures manual.


Levine said they met the Stateís requirements and they would be providing them data from internal chart audit.He said they were going to do a target chart audit of cases open since October to make sure they met the guidelines that the state had indicated.


Levine noted the site review report went before the Mental Health Advisory Committee.He said the exit interview from the state indicated that it had been the best site review of any county.He added the state regards Lane County as having the model mental health service program.He stated they are engaged in a strategic planning for mental health services.He said they are checking around the country for communities of similar size who might be considered centers of excellence in the delivery of mental health services and bringing in consultants to learn ways to improve their current services.That is a process they are working on.



Green reported he attended a conference in New Orleans on developmental disabilities and fetal alcohol syndrome.


Weeldreyer stated there was value in having the Board look at its agenda preparation process.She said Lane County was in the information age, but there was so much paper that was being processed instead of electronically.She thought there could be savings in not printing out paper.She was interested in what other Boards across the state did.


Van Vactor responded he would work with Arlene Marshall to do that research.


Weeldreyer reported she attended the AOC Legislative Committee Meeting and they dealt with work that was done at the planning retreat on increasing the influence in the 2003 session.She said there were concerns about limiting the number of voting people on steering committees.She also attended a National Rural Telecommunications Conference in Aspen, Colorado.


Morrison thanked everyone who supported her for the Soroptimist Walk for Life.


Green stated after hearing Riceís comment this morning, he was not comfortable in going forward with the interviews.


Dwyer noted he called each candidate individually stating he didnít want to interview them.


Weeldreyer stated if there were three Board members who were not interested in the candidates, then it would be a disservice to put them through the question and answers.


Wilson stated the statute states the vacancy shall be filled within 30 days after it occurs or if the Commissioners fail to fulfill that duty, the governor should fill by appointment.She explained failure to take action by the Board would result in the governor stepping in and taking over.


MOTION: to pass the duty of choosing a replacement to the governor.



Green said at this point, (and with Lane County in the future) they needed solid representation on the Lane County delegation team.††† He said there seemed to be special interests in how this was handled.


MOTION: to amend his motion to state that they do not act.



VOTE: 3-2 (Sorenson, Weeldreyer dissenting).





There being no further business, Commissioner Morrison adjourned the meeting at 11:50 a.m.


Melissa Zimmer

Recording Secretary


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