September 5, 2001

following HACSA

Commissioners' Conference Room



Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present.County Administrator Bill Van Vactor, Assistant County Counsel Teresa Wilson, and Recording Secretary Melissa Zimmer were also present.



Morrison said they would be dealing with a letter under Commissioners Business.





3. EXECUTIVE SESSION as per ORS 192.660

To take place after the meeting.



DISCUSSION/Letter Tourism Projects.

Morrison discussed the letter that was written by County Counsel.

Green recommended that this letter also be sent to the CVALCO Board.

Sorenson stated he read the draft letter and he didnít think it should be sent.He recalled the minutes from the meeting in December made no reference to the tourism projects and no indication that it was going away at all. He said it looks like they would be able to solve the problem with the refinancing.He stated the arts community was upset with the way this was handled.He suggested working with the arts community and CVALCO.

Morrison understood where the dollars were coming from regarding this matter and who would be impacted.She recalled people raised concerns at that time.She thought they had a long way to go before they went through the refinancing.

Dwyer stated this letter was responding to acquisitions that the Board did things in private and cut deals.He said the letter was degrading to the Board and that was what they were responding to.He added the money was not an entitlement and just because it was given last year didnít mean it would be given again.

Morrison said she met with some of the Fair Board members and there are unanswered questions as to how dollars had been spent in the past on bond monies.

Green said the letter stands as a legal response as it had been stated.He said the Board is supportive of the special tourism people as well as the planetarium.He said that sometimes things canít get funded.

Dwyer stated the letter was fine the way it was.He said the money was an entitlement and the Board would support the projects if and when money is available.He was not willing to make any apologies.

Weeldreyer stated her suggestion was to inform and provide additional information.She didnít want her position to imply that she was backing away from her support of the planetarium or the Boardís decision to redirect the funds to the planetarium.She wanted the letter to be softened before it was sent out.

Sorenson said the enthusiasm he shares for the planetarium project was reflected in the minutes of the meeting that the Board wants the planetarium to go forward.He said as a result of the tradeoff not being fully disclosed, the Parks Division is now telling the entire arts community that for three years there would be no money as a function of this.He said staff had interpreted the Boardís decision to mean there would be no arts funding for three years and he believed that was not the decision that they made in December.He said they should try to make this work.


Weeldreyer was opposed to sending the letter as she thought there could be improvement.

VOTE: 3-2 (Weeldreyer, Sorenson dissenting).




a. Announcements

Van Vactor announced that he would be at a conference next week and David Suchart would be acting as County Administrator.



a. DISCUSSION AND ORDER 01-9-5-1/In the Matter of Commenting on Statewide Transportation Improvement Program (STIP) Program Priorities to the Oregon Trans≠portation Commission (OTC).


Sonny Chickering, Public Works, reported last Tuesday they provided the Board with a process and timeline for the 04/07 STIP ODOT process.He noted the Board wanted to add additional comments to what the MPC had put in their letter. He said they modified the order to reflect those changes.He noted the alternate letter they prepared stated the Boardís agreement with the MPC comments and detailed the Boardís recommendation for including a development section in the STIP.He said they needed to address long-range projects that were not able to get through the preliminary planning and engineering process in time to make a four-year program.He said they were asking for Board approval and direction to move forward to send the letter as drafted and distribute it today.


MOTION: to approve ORDER 01-9-5-1.



VOTE: 5-0.

b. DISCUSSION AND ORDER 01-9-5-2/In the Matter of Recommending Pavement Preservation and Bridge Preservation and Replacement Projects to the Oregon Department of Transportation (ODOT), and Requesting Funding for Individual Projects from State Bond Revenues Generated by the 2001 Oregon Transportation Investment Act - House Bill 2142.


Chickering explained this was the other funding mechanism they have with ODOT.He gave the Board an update last week and they are asking for action on the bridge and pavement preservation projects.He noted the comments on the projects are due September 7.He stated on August 30, 2001, Ollie Snowden, Public Works, sent a letter to the cities, creating input on project proposals and to date they had only received a comment from the City of Florence.


MOTION: to approve ORDER 01-9-5-2.


Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.

c. REPORT/Lane Wasteshed Recycling Recovery Rate.


Dwyer stated that Lane County was number one in the state in terms of recycling.


Morrison was pleased with the press coverage for Lane County.

d. ORDER 01-9-5-3/In the Matter of Amending Chapter 60 of Lane Manual to Establish Recovery Standards for Material Recovery Facilities (MRFs) and Revise MRF Fees (LM 60.875(2)(j) and (6)(g), Effective September 26, 2001.


Ken Sandusky, Waste Management, recalled that on May 9 he came before the Board with proposed language changes that established standards for material recovery facilities (MRFs).He noted the MRFs objected to some of the provisions of the language he proposed.He said they made additional modifications and sent the modified version to Finance and Audit.He said that Finance and Audit approved the version of the language.He said the Lane Manual changes were acceptable and he recommended the adoption.He added when the Board approves them, they would become effective September 26.


MOTION: to approve ORDER 01-9-5-3.


Green MOVED, Weeldreyer SECONDED.


VOTE: 5-0.

e. ORDER 01-9-5-4/In the Matter of Authorizing County Administrator Execution of an Agreement for Development Permit Processing with the City of Cottage Grove In Areas Near the City Municipal Water Lines.


Celia Barry, Land Management, reported this item concerns authorizing the County Administrator to execute an agreement with the City of Cottage Grove to assist them in overseeing the use of their water system.She stated they were not authorized to grant hook-ups to people outside of the urban growth boundary.She noted their water source was 25 miles out of the city limits and there are problems with prohibiting people from hooking up.She said this would formalize a process that was already in place.


MOTION: to approve ORDER 01-9-5-4.

Dwyer MOVED, Weeldreyer SECONDED.


VOTE: 5-0.




A. Approval of Minutes:None.


B. County Administration


1) ORDER 01-9-5-5/In the Matter of Appointing and Reappointing Justices Pro Tempore for the Central Lane Justice Court for One (1) Year.


2) ORDER 01-9-5-6/In the Matter of Appointing and Reappointing Justices Pro Tempore for the Florence Justice Court for One (1) Year.


3) ORDER 01-9-5-7/In the Matter of Appointing and Reappointing Justices Pro Tempore for the Oakridge Lane Justice Court for One (1) Year.


C. Assessment and Taxation


1) ORDER 01-9-5-8/In the Matter of a Refund to Parkside Properties, Ltd and Scott Phinney, Attorney for Petitioner in the Amount of $55,950.18.


D. Health and Human Services


1) ORDER 01-9-5-9/In the Matter of Awarding a Contract with Eugene 4J School District and Delegating Authority to the County Administrator to Sign an Inter≠governmental Agreement (IGA) with Eugene 4J School District in the Amount of $75,166.


E. Management Services


1) ORDER 01-9-5-10/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to George Lee Fisher (Map 16.45-30-40-00500, Adjacent to 50966 McKenzie Highway, Vida).


F. Public Works


1) ORDER 01-9-5-11/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for County Road No. 1196 (Brown Road) (19-01-06).


MOTION: to approve the Consent Calendar.

Dwyer MOVED, Weeldreyer SECONDED.


MOTION: 5-0.



a. ORDER 01-9-5-12/In the Matter of Amending Lane Manual Chapter 60 to Modify Assessment and Taxation Fees (LM 60.845).


Dani Urbatzka, Assessment and Taxation, reported that it had been over 10 years since they had amended their fees in the Lane Manual.She noted they forwarded the fees to Finance and Audit and they were recommended for approval.She said they added an hourly research fee for arlid and maps to $50 for a CD.


MOTION: to approve ORDER 01-9-5-12.




Sorenson asked Urbatzka if she objected to the Board putting in a review requirement. He suggested having them annually.He wanted to make this part of the motion.


Teresa Wilson, County Counsel, explained that to some extent the amount of revenue generated by the fees compared to doing the cost of the analysis is something they might want to leave to the departments to balance.She stated it wasnít worth doing the review very often.Her recommendation was to encourage it but not require it and leave it to the departments to evaluate. She added that Finance and Audit will review those questions.


Sorenson suggested that within one year from the approval of the board order, he wanted the department to inform the Board whether there is a need to have a review so they donít have another problem of a ten-year delay and review.He stated this was an amendment to the motion.


Dwyer accepted the second.


Van Vactor noted that the Code stated that all formal action by the Board needed to be by board order.He stated they didnít have to amend the order; the minutes would reflect the direction.


Sorenson wanted a report back on September 6, 2002.


VOTE: 5-0.



Morrison stated she participated in the 2030 Club international convention.

Dwyer met with the Parks Committee on SDCs.He said they worked out a way to upgrade the parks to make sure that money goes to the appropriate place.He said this would come back to the Finance and Audit Committee.

Weeldreyer stated she attended the Regional Investment Board in Albany.She thanked Reed & Cross for participating in their Good Neighbor Day.She wanted to go countywide with other groups participating.

MOTION: to move the first Wednesday in September to be Good Neighbor Day in conjunction with Reed and Cross.


VOTE: 5-0.








There being no further business, Commissioner Morrison adjourned the meeting at 12:00 p.m.


Melissa Zimmer

Recording Secretary

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