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APPROVED 6/7/94

April 12, 1994
BOARD OF COMMISSIONERS' WORK SESSION
Commissioners' Conference Room - following HACSA

Chair Jerry Rust presided with Steve Cornacchia, Ellie Dumdi and Jack Roberts present. Marie Frazier excused. Sharon Giles, Recording Secretary.

 

11.    HUMAN RESOURCES AND MANAGEMENT SERVICES

 

a.  ORDER 94-4-12-8/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to the Housing Authority and Community Services Agency (Map/Tax Lot #17-02-32-41-00400, Northeast Corner at 48th & Main Street, Springfield).

 

This item was taken out of order.

 

Jeff Turk, Property Management Officer, reviewed his agenda memorandum.  Responding to Cornacchia, Jim McCoy, HACSA Community Development Coordinator, indicated that HACSA has no specific intent at this time to sell any of the property. He noted that Springfield will require a development plan before any property could be disposed of. McCoy stressed that HACSA would talk with neighbors and local businesses to come up with a plan that works for everyone. Stating that there are reasons this property has remained vacant, Cornacchia remarked that if resell is a major component, goals may not be accomplished, but if the plan is to build units, it will be successful. Roberts explained that the real question is "land banking." He observed that if the County gave the property to HACSA, then the use would be restricted by deed restriction. Roberts remarked that paying the minimum will allow HACSA more flexibility. He noted that the Housing Policy Board supports this approach.

 

MOTION: Approval of the Order. Roberts MOVED, Dumdi SECONDED.

 

VOTE: 4-0.

 

1. ADJUSTMENTS TO THE AGENDA

 

Four Emergency Business items were identified, including two with a 10:00 time certain for John Lively and John Tamulonis.

 

2. PUBLIC COMMENTS

 

None.

 

3. COMMISSIONERS' ANNOUNCEMENTS

 

To be held later in the meeting.

 

4. COMMISSIONERS' BUSINESS

 

None.

 

5. EXECUTIVE SESSION as per ORS 192.660

 

To be held later in the day.

 

7. PUBLIC WORKS

 

a.  DISCUSSION/Amending Chapter 11 of Lane Manual to Reference Lane Code 10.271 and 16.244 and Adopting the 1985, 1988 and 1994 FEMA Flood Insurance Studies and Revisions

 

This item was taken out of order.

 

Tom Lanfear, Associate Planner, reviewed the agenda memorandum, highlighting some of the major changes (see material on file) and indicating that he would return in two weeks with the Order adopting the complete flood study. Responding to Bill Van Vactor's question on notification, Mann and Lanfear indicated that property owners have been legislatively notified, two work sessions were held with the planning commission and there was a FEMA information session. Lanfear noted that 4,000-5,000 property owners have experienced a change of some kind. Responding to Dumdi, Lanfear stated that notice regarding the Siuslaw River had been published in the Siuslaw News. Van Vactor recommended that FEMA be asked not to take their threatened action on May 2. Rust noted that Land Management would be back in two weeks with an Order.

 

6. COUNTY ADMINISTRATION

 

a.  Announcements

 

Van Vactor stated that he had received a call from Rick Main, Department of Revenue, asking for a meeting to be scheduled with representatives from Lane County. There was consensus that Van Vactor and Arlene Marshall would coordinate a meeting with Rust and Roberts representing the Board, and also involving Jim Gangle, Margo Drivas and Van Vactor.

 

b.  Van Vactor distributed copies of a memorandum giving detailed information on a "Reinventing Government" video teleconference to be held on April 21. Responding to questions from Cornacchia, Van Vactor stated that he would provide him with background information on PEG with regard to who contributes and a breakdown involving capital and operations. On a related topic, there was consensus that Van Vactor should participate and have a voice at the table at MPC.

 

8. PLATS

 

None.

 

9. CONSENT CALENDAR

 

A.  Approval of Minutes: None.

 

B.    County Counsel

 

1)  ORDER 94-4-12-1/In the Matter of Authorizing Execution of the Intergovernmental Agreement with Marion County for Representation in Class Action Litigation Regarding PERS.

 

C.  Health and Human Services

 

1)  RESOLUTION AND ORDER 94-4-12-2/In the Matter of Accepting Plan/Amendment Approval Form (PAAF) #41 to the 1993-95 Intergovernmental Agreement #20-001 with the State of Oregon Mental Health and Developmental Disabilities Services Division in the Amount of $52,000; Appropriating an Additional $52,000 in Revenues and Expenditures; and Delegating Authority to the County Administrator to Sign the Subcontract Amendment with Prevention and Recovery, N.W.

 

D.  Human Resources and Management Services

 

1)  ORDER 94-4-12-3/In the Matter of Increasing the Change Fund for the Florence Justice Court.

 

2)  ORDER 94-4-12-4/In the Matter of Increasing the Revolving Fund for the Lane County Department of Health & Human Services.

 

E.  Public Works

 

1)  ORDER 94-4-12-5/In the Matter of Awarding a Contract to Kip Construction & Co. for Grading, Basing, Paving, and Structures (4) - Bushnell Lane East Bridge (Br. No. 17-4W-15B, M.P. 0.47), Enid Road East Bridge (Br. No. 17-4W-4, M.P. 0.53), Hulbert Lake Road Bridge (Br. No. 15-5W-13, M.P. 1.20), and Sovern Lane Bridge (Br. No. 16-4W-17, M.P. 1.50), Contract No. 93/94-18.

 

2)  ORDER 94-4-12-6/In the Matter of Amending an Agreement with KCM, Inc. for Storm Drainage Studies on Irving Road and Yolanda Street.

 

MOTION: Approval of the Consent Calendar. Roberts MOVED, Dumdi SECONDED.

 

VOTE: 4-0.

 

10. HEALTH AND HUMAN SERVICES

 

a.  PUBLIC HEARING AND ORDER 94-4-12-7/In the Matter of Accepting Plan Amendment/Approval Form (PAAF) #40 to the Intergovernmental Agreement #20-001 with the Mental Health and Developmental Disabilities Services Division; Reducing Appropriations of Revenues and Expenditures in Fund 24 by $538; and Authorizing the County Administrator to Sign the PAAF.

Rust convened the Public Hearing. There being no one present who wished to testify, Rust closed the Public Hearing.

 

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED.

 

VOTE: 4-0.

 

12. EMERGENCY BUSINESS

 

a.  ORDER 94-4-12-9/In the Matter of Appointing One Member to the Lane County Budget Committee.

 

Dumdi observed her desire to name Del Phelps as her appointee to the Budget Committee. She stated that Phelps has a business background, is a former Florence city councilor and is presently on the Heceta Water District Board. MOTION: Approval of the Order appointing Del Phelps to the Budget Committee. Dumdi MOVED, Roberts SECONDED. Roberts commended Dumdi on her outreach to, and positive involvement with, the Florence community. VOTE: 4-0.

 

b.  ORDER 94-4-12-10/In the Matter of Continuation of the Rural Community Improvement Council Staffing Allocation in Fiscal Year 93/94 From May 2 Through June 30.

 

MOTION: Approval of the Order. Roberts MOVED, Dumdi SECONDED.

 

VOTE: 4-0.

 

c.  ORDER 94-4-12-11/In the Matter of Approving the Valhall Project Request for Technology Transfer Project Funding from Regional Strategies II Funds.

John Lively, Executive Director of the Metropolitan Partnership, spoke in favor of this issue and reviewed his April 5 letter to Peter Thurston (see material on file.) He indicated that Valhall's current project with the Japanese will give them capital for the future. Lively observed that the biggest problem so far has been the computer technology to link the design and construction phases. Cornacchia noted that the Board is being asked to approve recommendation of this request to the state and Rust observed that the request is for an amount not to exceed $30,000.

 

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED.

 

VOTE: 4-0.

 

d.  ORDER 94-4-12-12/In the Matter of Approving an Extension of Property Tax Exemption Under ORS 285.605 to Sony Disc Manufacturing Company and Delegating Authority to Execute an Agreement.

 

John Tamulonis, Springfield Enterprise Zone Manager, presented this item and reviewed his April 7 letter to the Board (see material on file.) He summarized that the request is for the Board to approve a two-year extension of possible Enterprise Zone benefits, with Rust adding that Sony would have to compensate all new employees at an average of not less than 150 percent of Lane County's 1992 average annual wage. Responding to Cornacchia, Tamulonis indicated that the urgency was that Sony needs to be planning for their work force as soon as possible. Responding to Van Vactor, Tamulonis observed that this entire area would be in the Springfield city limits after annexation and in the interim, Sony would contract with Springfield for police services, having no impact on the Sheriff. Roberts stressed that this is all good news regarding the commitment of Sony and urged the Board to approve the Order today. MOTION: Approval of the Order granting extension of the Enterprise Zone benefits for two additional years and delegating the County Administrator to sign agreements as necessary, if acceptable to himself and Legal Counsel. Cornacchia MOVED, Roberts SECONDED. VOTE: 4-0.

 

3. COMMISSIONERS' ANNOUNCEMENTS

 

Rust noted that the April 7 joint meeting with Westfir and Oakridge had been successful. Cornacchia suggested alerting Stephanie Schulz to the possibility of the availability of Initiative funds on the Westfir Dam project.

 

There being no further business, this meeting adjourned at 10:10 a.m.

 

Sharon Giles
Recording Secretary

 

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