April 5, 1994
BOARD OF COMMISSIONERS' WORK SESSION
Commissioners' Conference Room - 1:30 p.m.
Chair Jerry Rust presided with Steve Cornacchia, Ellie Dumdi, Marie Frazier and Jack Roberts present. Sharon Giles, Recording Secretary.
REPORT BACK/Charge for a Local Justice Council.
Bill Van Vactor, County Administrator, reviewed Lane County government's role in the areas related to the justice system, noting that over 55% of the discretionary general fund is used in this arena. For discussion, he asked if conditions have changed since the development of the Corrections Master Plan in 1986, with regard to appropriate services, efficiency and coordination with other agencies. Cornacchia expressed his interest in an approach to "law enforcement" as a system instead of as separate components.
II. Levy Task Force.
With regard to the Levy Task Force, Roberts indicated that they had looked specifically at levy funded programs. He suggested incorporating that task into a broader group to be established, i.e. a criminal justice advisory council. Cornacchia remarked that the scope of SB 249 is limited and that the task force may still be a necessary activity for Lane County. Roberts indicated that it was his preference that the two be brought together if that is workable.
III. Discussion: Local Justice Council - Developing a Mission.
Jack Mattison, Presiding Circuit Court Judge, commented that he did not envision SB 249 being as extensive as it appears this group desires. Responding to Frazier, Mattison indicated that he sees a local criminal justice advisory council as being related to services within Donna Lattin's domain and prefers that it be as small as possible. Rust remarked that it is the Board's hope to get a single body together representing all elements of the criminal justice system, as opposed to having a group of smaller bodies. Mattison questioned how much the Courts can participate and not become involved in Lane County budgetary issues. Roberts observed that alternative sanctions, and how Lane County will provide a range of sanctions, is a part of SB 249. He suggested that a meaningful role could be played by all.
Doug Harcleroad, District Attorney, stated that his main interest for such a group would be long range planning, looking at issues such as the future expansion of the jail. Rob Rockstroh, Director of Health and Human Services, observed the need for a forum to talk about issues, but noted that he finds it difficult to plan beyond two years while the County is in an ongoing "cutback" mode. Donna Lattin, Community Corrections Manager, agreed with the need for planning and for a forum for interaction from the various agencies in areas such as coordination of grants, etc. Bob McManus, Sheriff, recalled the prior formation of "Doug's Group," discussing its possible expansion to include other county law enforcement agencies. While expressing his desire to participate in such a group, McManus observed that his department did not have a lot of resources to handle numerous meetings/planning sessions. Roberts remarked that the goal was to look at ways to improve the system, with the need to stop thinking in terms of "them" versus "us." He concurred with McManus' suggestion on the inclusion of other law enforcement agencies.
Mattison reiterated that he sees a criminal justice council involving those people directly involved with the court system, but indicated he would give thought to broadening that. Rust suggested that perhaps coordination could be done between a narrow group to meet the requirements of SB 249 and then have a larger group to coordinate and plan. Harcleroad suggested that "Doug's Group" could reconvene and take up where it left off. He stated that the group could address law enforcement broadly and how to finance it in Lane County. Rust remarked that he sees the need to address common issues, solve problems and begin long range planning. Harcleroad suggested that Mattison reconvene "Doug's Group." Lattin indicated that the CCAC has had an interest in broader system analysis, with more emphasis on community sanctions and a focus on high risk offenders.
IV. Future Meeting Schedule.
There was concurrence that Mattison would convene a future meeting.
Rust observed consensus on the need to keep working together. Van Vactor suggested that there be a Board representative on any group established and observed that staffing may be an eligible expense from CCA funds. Roberts acknowledged that Mattison would be convening a meeting and asked that consideration be given that some of the Board's issues be addressed by that group. Harcleroad indicated that he would like a list of written ideas/issues from the Board. Mattison summarized that he would be convening a meeting, Van Vactor would be included on the list of attendees and that he would be asking for agenda items.
This meeting recessed at 2:30 p.m. to reconvene at 2:35 p.m.
1. ADJUSTMENTS TO THE AGENDA
2. PUBLIC COMMENTS
3. COMMISSIONERS' ANNOUNCEMENTS
Rust asked Roberts to review a situation that had been discussed in Executive Sessions last week and this week, with regard to the Central Lane Justice Court. Roberts reported that there had been a dispute between Justice Simons and the District Attorney with regard to the District Attorney's new policy regarding non-pursuit of people with traffic citations who fail to appear. He indicated that Justice Simons had felt that this created unfair treatment to those who appeared and were law-abiding; whereupon he decided to suspend fines for some people who did show up. Roberts stated that there had been a meeting this morning of the County's three justices of the peace, the District Attorney, the Sheriff, the County Administrator, Rust and himself to discuss this situation. He remarked that pursuant to those discussions, the District Attorney will file "failures to appear," as appropriate, in District Court. Roberts indicated that this action satisfied Simons' concerns and he would not be continuing his course of action. Roberts stated that Executive Sessions had been held to discuss potential roles and remedies, and that the matter was now under control.
Frank Nearing, KLCC reporter, asked who had requested the meeting and who had convened it. Roberts responded that Justice Cable (Florence Justice Court) had requested the meeting to "clear the air" and that County Administration staff had been asked to coordinate the meeting. He indicated that the meeting had not been "convened" as it was an informal discussion. Jean Powell, KEZI reporter, asked what recourse there would be if Simons took that course of action again. Roberts stated that a final decision on that was never reached, but that possibly the Commission on Judicial Fitness could be called upon as the Justices' sole responsibility is to sanction.
4. EXECUTIVE SESSION as per ORS 192.660
a. PROCLAMATION AND RESOLUTION 94-4-5-1/In the Matter of Proclaiming April 7, 1994 World Health Day.
Jeannette Bobst, Public Health Manager, introduced Kathy Kelly from United Way who spoke about funding for a dental care clinic. Bobst stressed that dental health is one of the top public health needs. Rust read the last few paragraphs of the Resolution into the record.
MOTION: Approval of the Resolution. Dumdi MOVED, Frazier SECONDED.
6. COUNTY ADMINISTRATION
b. REPORT BACK/Overview of United Front Trip to Washington, D.C., February 27 - March 2, 1994.
Marcia Morgan, Intergovernmental Relations Coordinator, provided a brief review of her agenda information (see material on file).
c. PRESENTATION AND REPORT/Lane County Dislocated Worker Program.
Chuck Forster, Executive Director of SWPIC, provided a brief review of the agenda material and reported that $810,000 in additional funding for the Dislocated Worker Program had been received through the first round of the Clinton's Economic Adjustment Initiative and that there was hope for more during the second round. Cornacchia requested a short written statement from Forster on funding distribution equitability. Forster introduced Patty Lake from Lane Community College who discussed service delivery, remarking that LCC has had the largest dislocated worker program in the country at times. She noted that less than 30% of dislocated workers qualify during their first year due to factors such as working spouses, etc. and that the majority are only eligible for loans. Lake discussed creative techniques being used to put more dollars into the financial aid system at LCC and the hiring of dislocated workers for a peer advisory program. Responding to Cornacchia, Lake indicated that Sony has a first-source hiring agreement and is interested in hiring dislocated workers. She noted that LCC is preparing some training for eligible dislocated workers to give them a "leg up" for Sony's hiring.
7. PUBLIC WORKS
a. ORDER 94-4-5-2/In the Matter of Authorizing an Agreement with the Neighborhood Economic Development Corporation (NEDCO) for the Field of Dreams Subdivision.
Ollie Snowden, County Engineer, reviewed the agenda memorandum (see material on file) and John Hubbard, NEDCO, reviewed the additional agenda material he provided dealing with waiving assessments on the remaining 19 market rate lots. MOTION: Approval of the Order, with the revision that assessments be waived on all lots. Roberts MOVED, Dumdi SECONDED (for discussion). Roberts explained that NEDCO's memorandum shows that the savings will go to the low-income units. Cornacchia asked that the term "market rate" be changed to "moderate income." Roberts and Dumdi agreed to that change. Responding to Roberts, Hubbard indicated that if any improved moderate income lots are sold, the profit would be spread throughout the project. Frazier stated that she would not support the Motion because of her concern about subsidizing moderate income housing and the precedent that might set. Roberts stressed that the goal was not to lower the cost for the moderate income buyer; but to bump up the profit/benefit for the low-income developer. Teresa Wilson, County Counsel, remarked that these understandings would be part of the agreement with NEDCO, thus there would be no liens on the lots. VOTE: 4-1, Frazier dissenting.
b. SIXTH READING AND DELIBERATION/Ordinance No. PA 1046/In the Matter of Adopting a Rural Comprehensive Plan Diagram Amendment from "Residential" to "Industrial" and Related Zoning Map Amendment from "Rural Residential" (RR-5) to "Limited Industrial" (M-1) for Map No. 19-03-02, Tax Lot 602 (Applicant: Bugbee/Obie).
Rust read this Ordinance into the record.
MOTION: Approval of the Sixth Reading and Setting Seventh Reading and Deliberation for April 27 at 1:30 p.m. Cornacchia MOVED, Dumdi SECONDED.
9. CONSENT CALENDAR
A. Approval of Minutes:
February 22, 1994, Work Session, 9:00 a.m.
February 22, 1994, Work Session, 1:30 p.m.
February 23, 1994, Regular Meeting, 9:00 a.m.
February 23, 1994, Regular Meeting, 1:30 p.m.
B. Health and Human Services
1) ORDER 94-4-5-3/In the Matter of Accepting PAAF #39 to the 1993-95 Intergovernmental Agreement #20-001 with the Mental Health and Developmental Disabilities Services Division; Appropriating an Additional $3,050 in Fund 24 in the Department of Health and Human Services; and Delegating Authority to the County Administrator to Sign the PAAF.
C. Human Resources and Management Services
1) ORDER 94-4-5-4/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to Richard A. Briggs and Executing the Associated Land Sale Contract (Map #17-04-16-14 Lots 3000, 3100, 3200 & 3300 Located on Elizabeth Avenue, Near Jessen, in Eugene).
D. Public Works
1) ORDER 94-4-5-5/In the Matter of Awarding a Contract to The Hoedads, Inc. for Grading, Basing, Paving, and Structure -Pengra Covered Bridge, Br. No. 18-1W-32, Contract No. 93/94-16.
2) ORDER 94-4-5-6/In the Matter of Classifying New Park Roads Within Richardson Park Campground as Local Access Roads, Amending the FY 1993-94 Capital Improvement Program to Include the Expenditure of $65,560 for Roadway Construction Costs and Providing for a Continuing Road Maintenance Program.
MOTION: Approval of the Consent Calendar. Roberts MOVED, Dumdi SECONDED.
10. HEALTH AND HUMAN SERVICES
a. RESOLUTION AND ORDER 94-4-5-7/In the Matter of Appointing Four Members to the Lane County Community Action Advisory Committee/Intergovernmental Human Services Basic Needs Committee.
MOTION: Approval of the Order, appointing Katie McCarron, Peggy Thomas, Luis Vergera and William Young to the Intergovernmental Human Services Basic Needs Advisory Committee. Roberts MOVED, Frazier SECONDED.
12. YOUTH SERVICES
a. ORDER 94-4-5-9/In the Matter of Approving an Application for $968,879 for 1994-95 from the Lane County Commission on Children and Families to the Oregon Commission on Children and Families for a Healthy Start Pilot Project.
This item was taken out of order.
MOTION: Approval of the Order. Cornacchia MOVED, Roberts SECONDED. VOTE: 5-0.
11. HUMAN RESOURCES AND MANAGEMENT SERVICES
a. ORDER 94-4-5-8/In the Matter of Establishing 1.0 FTE, Funded by Existing Funds, for an Office Assistant Position in the Florence Justice Court.
Patty Johns, Personnel Analyst, reviewed this item for the Board. Bill Van Vactor, County Administrator indicated that the recommendation had been modified to hire a "520 hour" for now and then put this position in the base budget if the Real Estate Transfer Tax passes. Responding to Cornacchia, Roberts stated that he would not have supported this as a permanent addition to the workforce and that he had not been supportive of Youth Services request as the department head did not plan to fund the positions in the base budget. David Garnick, Management Analyst noted that there is a $2,000 extra help budget and $3,000 has already been spent.
MOTION: Approval of Van Vactor's recommendation. Roberts MOVED, Dumdi SECONDED.
13. EMERGENCY BUSINESS
a. ORDER 94-4-5-10/In the Matter of Satisfying the Judgment of Westwood Homeowners Association.
MOTION: Approval of the Order. Cornacchia MOVED, Roberts SECONDED.
b. RESOLUTION 94-4-5-11/In the Matter of the Adoption of A Resolution Relating to the 1994 Season and the Ocean Salmon Fishing Industry and Affected Communities.
MOTION: Approval of the Resolution. Roberts MOVED, Dumdi SECONDED.
3. COMMISSIONERS' ANNOUNCEMENTS
Rust discussed a concern expressed by Bill Mason with regard to being "bumped" from Harris Hall for the Board's April 25 meeting regarding the Diversity Task Force Report. Cornacchia indicated his surprise that the preemption had occurred as Mason had had the room reserved for a month. Frazier remarked that it is standard practice to preempt for Board use. Roberts stated that he would not support paying Mason the requested $100, but would not have a problem choosing another date for the Board's meeting since it is not time sensitive. Cornacchia observed that his schedule was tied up from April 20 to May 1. There was consensus by the Board to allow Mason to use Harris Hall on April 25.
Frazier stated that former Commissioner Bill Rogers had noticed that the County's United States flag was tattered and worn and needs replacement. The Board concurred and Frazier indicated that she would respond to Rogers and take care of this matter.
Rust presented a letter from FEMA to Bill Van Vactor. He remarked that the letter indicates that if there is no compliance by May 2, insurance will be cut off. Van Vactor was instructed to follow up.
There being no further business, this meeting adjourned at 4:13 p.m.
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