August 10, 1994
HOUSING AUTHORITY AND COMMUNITY SERVICES AGENCY
Harris Hall Main Floor - 9:00 a.m.
Chair Jerry Rust presided with Steve Cornacchia, Ellie Dumdi, Marie Frazier and Jack Roberts present. Sharon Giles, Recording Secretary.
1. PUBLIC COMMENTS
2. REGULAR BUSINESS
a. ORDER 94-8-10-1H/In the Matter of Authorizing the Executive Director to Carry Out the Necessary Procedural Steps to Participate in HUD's Low-Income Housing Preservation of an "Expiring Use" Multi-Family Low-Income Housing Project in Lane County.
Jim McCoy, Community Development Coordinator, reviewed the agenda memorandum (see material on file). He discussed one condition that HACSA would like to introduce which would be formally asking HUD for a waiver of the non-profit corporation requirement until it is determined that it is, in fact, required.
Responding to Frazier, McCoy stated that in terms of indemnification, the HACSA Board would be covered by the insurance policies that are in place and that insurance would be purchased for the non-profit board of directors. Regarding the audit, he indicated that the information can be provided if required by the County. McCoy reported that financial information for the project is available and can be included.
Responding to Rust, Stephen Vorhes, Assistant County Counsel, stated that there would still be legal issues to be addressed but the Order could provide authorization with conditions. MOTION: Approval of the Order, with the understanding that HACSA will work with Legal Counsel to satisfy the concerns that have been raised. Roberts MOVED, Dumdi SECONDED. Frazier asked that consideration be given to include tenants in the initial Board of Directors. Roberts stated that he was reluctant to make that a condition right now as there have been problems getting volunteers to serve in the past, but he was in favor of encouraging that. McCoy indicated that HACSA plans on going in that direction, but that they may want to provide training first as to the appropriate role of the Board of Directors. Frazier suggested one tenant initially and proposed that amendment to the Order. Vorhes remarked that the Articles anticipate coming back to the Board for appointment of additional Board of Directors members. Cornacchia noted that the By-Laws referred to in the Board Order do not include that ability and could be amended. Roberts asked if it was acceptable to have the Articles of Incorporation filed with the names of the three HACSA Board of Directors members, with the understanding that the By-Laws would be amended to provide that a tenant member be appointed. McCoy stated that it was their intention to incorporate now to begin the process and then return with two tenant representatives who would be elected from the tenant group. Roberts suggested, as a friendly amendment to the Motion, that the Board agree to have the By-Laws changed to provide that there will be at least one tenant representative among the Board of Directors' first five members, but allowing the Articles to go forward now and be filed as is.
b. ORDER 94-8-10-2H/In the Matter of Authorizing the Executive Director to Purchase a Vacant Parcel at 1761 West 12th Avenue with State of Oregon "Opportunity Purchase Funds" in Order to Construct Low-Income Housing.
MOTION: Approval of the Order. Roberts MOVED, Dumdi SECONDED.
3. CONSENT CALENDAR
a. Approval of Minutes: June 15, 1994, 9:00 a.m.
MOTION: Approval of the Consent Calendar. Frazier MOVED, Roberts SECONDED.
4. EXECUTIVE SESSION as per ORS 192.660
Frazier asked McCoy for a report back on the HACSA and IHSC housing inventory progress over the last three years. Rust asked McCoy to take the lead on preparing an item for the agenda.
There being no further business, this meeting adjourned at 9:24 a.m.
Sharon Giles, Recording Secretary
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