minhead.gif (11357 bytes)APPROVED 7/26/94


July 13, 1994
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 9:00 a.m.

Chair Jerry Rust presided with Marie Frazier, Steve Cornacchia, Ellie Dumdi and Jack Roberts present. Beth McAllister, Recording Secretary.

1.    ADJUSTMENTS TO THE AGENDA

To be held later in the meeting.

2.    PUBLIC COMMENTS

Bill Lioio, 747 Kelly Blvd., Springfield, stated that he understands the need to close Deeds & Records 2 days a week as a budget matter, but would like to see if there is some way to make the self-help computer terminals still available to the public. Lioio also noted that the new PC-based computer system that is being implemented will not be able to allow access to as many data bases as with the old system. He stated that he is concerned about the user friendliness, due to so many people needing to use the computers.

The Board concurred that this should be looked into by George Russell and Annette Newingham. Marie Frazier stated that she would bring up the second issue at the next TMT meeting.

Gary Anderson, 565 Landess, Cottage Grove, representing Clean our Parks and Streams, stated that this group was recently notified that on June 30, 1994 their fee waiver for dumping would expire. He indicated that he would appreciate it if the Board would reinstate this waiver as of July 1, 1994.

Frazier remarked that this group does a super job and supports the fee waiver. Frazier made a motion to approve the waiver for dumping fees. Frazier, MOVED, Dumdi SECONDED. VOTE: 5-0.

1.    ADJUSTMENTS TO THE AGENDA

Terry Wilson stated that the afternoon session needed to be canceled and rescheduled to August 10, 1994.

3. COMMISSIONERS' ANNOUNCEMENTS

Roberts stated that he needed to follow up on the Memorandum of Understanding with Monaco Coach that he spoke to John Lively about and gave to Bill Van Vactor last week. Roberts explained that Monaco Coach wants to have a Memorandum of Understanding with the County to say that the County will cooperate with them in trying to obtain state funding for the sewage system in Coburg. Roberts stated that he told them this would be easy for the County since they have been encouraging this for years. Roberts stated that this may be a time sensitive issue and the Board may need to move quickly on this. The Board concurred and requested that Legal Counsel write the board order to approve today.

Roberts moved to authorize the appropriate party (Jerry Rust or Bill Van Vactor) to sign the Memorandum of Understanding, subject to Legal Counsel approval. Dumdi SECONDED. VOTE: 5-0.

4.    COMMISSIONERS' BUSINESS

a.    ORDER 94-7-13-1/In the Matter of Establishing a Position of Senior Judge for the Lane County Justice Courts System and Appointing a Senior Judge.

Rust stated that Judge Peterson came to him recently with a proposal suggesting that a Senior Judge be appointed out of the three Justices of the Peace to handle the administrative and facilitative functions for all three courts. Rust apologized for not notifying Judge Cable in a timely manner. Rust stated that he felt that the merits of the proposal were good and questioned Legal Counsel if the Board had authority to do this. Terry Wilson responded that this decision was within the authority of the Board. Cornacchia remarked that he was very disappointed that everyone who would be affected by this was not notified from the beginning. He stated that all three of the Justices of the Peace need to get together and discuss this first before any action is taken. He remarked that pushing this item through detracts from the apology made to Judge Cable. Rust responded that he made a mistake by presuming that Judge Peterson would notify Judge Cable. Dumdi stated that she thought the overall idea was good, but concurred with Cornacchia's comment that all three judges should get together and discuss. Roberts and Frazier also concurred. Frazier questioned Judge Peterson if there would be a workload increase and if provisions had been made for any type of support staff. Judge Peterson first commented that he was also at fault for not notifying Judge Cable and that it should have been his responsibility. He responded to Frazier stating that they probably would not know how much additional work was involved until this had been implemented for approximately six months or so. He stated that at this point he thought that in the future they may need a .25 FTE support staff person. Rust commented that Peterson deserved credit for coming up with the proposal. Peterson stated that he would contact Judge Cable. Rust stated that the Board would like the three judges to come back to the Board in 30 days with a report.

b.    CONTINUED DISCUSSION/Support of Culp Creek/Dorena Citizens Concerns Regarding Rails to Trails.

Rust stated that he was very supportive of the trail. Roberts stated that he also was supportive and commended Frazier on her hard work. Dumdi noted that people living in the area will be affected and that everyone needs to work together to protect those interests. Cornacchia also commended Frazier on her efforts.

Frazier made a motion to approve the signing of the letter. Dumdi SECONDED. VOTE: 5-0.

5. EXECUTIVE SESSION as per ORS 192.660

To be held later in the meeting.

6.    COUNTY ADMINISTRATION

a.    Announcements

Rust announced that the County Administrator, Bill Van Vactor, is out of town this week to attend a gang task force seminar in San Jose, California.

7.    PUBLIC WORKS

a.    ORDER 94-7-13-2/In the Matter of Establishing 1.0 Senior Engineering Associate Position and Transferring $61,738 from Operational Contingency to Annual Appropriations in the Road Fund (Fund 25) in the Department of Public Works (06).

MOTION: To approve the order. Cornacchia MOVED, Roberts SECONDED. VOTE: 5-0.

b.    DISCUSSION/Directing Staff on the Striping of Hayden Bridge Way (Pioneer Pkwy E to 5th Street).

Ed Chastain from Public Works stated that he is seeking direction from the Board on how to proceed with this item. Cornacchia suggested to keep the road the way it is. He stated that he went out door to door and spoke to almost everyone living on Hayden Bridge Way. He commented that some of the people remember a promise made by the County in 1974 that if the County widened the road, they would give the residents ample space for parking. Cornacchia stated that the people in the subdivisions want a turn lane to have the convenience of turning into their street, but the people living on Hayden Bridge Way are concerned about where their friends and families are going to park on holidays and other events. Cornacchia stated that the residents also use the parking area as a refuge when pulling out into the traffic. He remarked that he is concerned that if a turn lane is made that it will be used as a passing lane, which will increase the amount of accidents.

Roberts concurred with Cornacchia's recommendation. He remarked that the County should follow through on promises made. He also noted that in the future the County needs to be careful on what kind of promises it makes. Frazier commended Cornacchia on taking the time to visit with his constituents on this issue. Frazier noted that the transportation staff needs to look more closely at the impact to the people living on collector streets. Rust stated that he was supportive of the recommendation made by staff. He remarked that promises made 20 years ago by a different Board should not affect the current Board. Dumdi questioned if parking would suffice if it was on one side of the street. Cornacchia stated that the residents are not in favor of this.

Chastain remarked that when viewing the video taken on Hayden Bridge Way, not many vehicles were parked on the street. He also stated that only half of the houses front the street. He commented that he thought alternative #3 would be a good compromise.

Rust stated that the direction from the Board is to leave the street how it currently is.

c.    FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1058/In the Matter of Adopting Amendments to the Oakridge Comprehensive Plan to Redesignate Tax Lot 401, T21S R35E and that Portion of Tax Lot 400, T21S R35E Lying Within the Oakridge Urban Growth Boundary, from Public Facility/Government to Highway Commercial and to restrict Highway Commercial Uses on these Tax Lots to those Uses that are Compatible with the Park and Recreational Uses Allowed Within Greenwaters Park, to Adopt Savings and Severability Clauses, and Declaring an Emergency.

MOTION: To approve the First Reading and Set the second reading and public hearing for July 27, 1994, 1:30 p.m., Harris Hall Main Floor. Dumdi MOVED, Frazier SECONDED. VOTE: 5-0.

8.    PLATS

a.    Brownings Corner Estates
        Lane County
        18-12-02

MOTION: To approve the plat. Dumdi MOVED, Frazier SECONDED. VOTE: 5-0.

9.    CONSENT CALENDAR

A.    Approval of Minutes:

September 27, 1993, Joint BCC/Florence, 5:30 p.m.
May 11, 1994, Regular Meeting, following HACSA
May 11, 1994, Regular Meeting, 1:30 p.m.
May 18, 1994, Regular Meeting, following HACSA

B.    County Administration

1)    ORDER 94-7-13-3/In the Matter of Awarding Subcontract in the Amount of $91,126; and Delegating Authority to the County Administrator to Sign Subcontract with Sponsors, Inc. to Provide Transitional Housing, Case Management and Support Services for Lane County Sex Offenders.

C.    Health and Human Services

1)    ORDER 94-7-13-4/In the Matter of Accepting an Intergovernmental Contract Extension in the Amount of $27,978 from the City of Eugene; and Delegating Authority to the County Administrator to Sign the Contract Extension Attached as Exhibit A.

D.    Human Resources and Management Services

1)    ORDER 94-7-13-5/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to Richard A. Briggs on a Two-Year Land Sale Contract (Map #17-04-15-31-05400, Adjacent to 3893 N. Clarey, Eugene).

2)    ORDER 94-7-13-6/In the Matter of Authorizing the Issuance and Sale of Tax Anticipation Notes, Series 1994, in an Amount Not to Exceed $4,000,000.

E.    Public Safety

1)    ORDER 94-7-13-7/In the Matter of Authorizing Renewal of an Intergovernmental Law Enforcement Agreement with City of Creswell.

F.    Public Works

1) ORDER 94-7-13-8/In the Matter of Awarding a Contract to Kip Construction Co. for Grading, Basing, Paving, and Structures - Dale Kuni Road Bridge (Br. No. 19-3W-12A) and Gibson Lane Bridge (Br. 19-3W-22), Contract No. 94/95-01.

2) RESOLUTION AND ORDER 94-7-13-9/In the Matter of Improving Irving Road from River Road to Highway 99.

3) ORDER 94-7-13-10/In the Matter of Awarding a Contract to Wildish Construction Co. for Street and Alley Paving, Sanitary and Storm Sewers - Walnut Grove, Phase I, Contract No. 94/95-03.

4) ORDER 94-7-13-11/In the Matter of Approving a Work Order for Revising the Short Mountain Landfill Development Plan and Authorizing the County Administrator to Execute the Work Order.

5) ORDER 94-7-13-12/In the Matter of Vacating a Portion of Vera Street and the Adjoining Public Utility Easement (P.U.E.), Without a Public Hearing, and Adopting Findings of Fact (17-03-24).

6) ORDER 94-7-13-13/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Mac Lane (17-05-02).

7) ORDER 94-7-13-14/In the Matter of Authorizing the County Administrator to Execute an Intergovernmental Services Agreement with the Lane Council of Governments, Not to Exceed $61,635 (Hearings Official).

8) ORDER 94-7-13-15/In the Matter of Authorizing the County Administrator to Execute an Intergovernmental Services Agreement with the Lane Council of Governments, Not to Exceed $26,000 (Metro Planning Services).

G.    Regional Information System

1)    ORDER 94-7-13-16/In the Matter of Approving a User Agreement Between Lane County and Oregon Department of State Police for RIS and AIRS Services.

2)    ORDER 94-7-13-17/In the Matter of Approving a User Agreement Between Lane County and Curry County for RIS and AIRS Services.

3)    ORDER 94-7-13-18/In the Matter of Approving a User Agreement Between Lane County and City of Coos Bay for RIS and AIRS Services.

MOTION: To approve the Consent Calendar. Dumdi MOVED, Roberts SECONDED. VOTE: 5-0.

10.    HEALTH AND HUMAN SERVICES

a)    ORDER 94-7-13-19/In the Matter of Accepting Revenues in the Amount of $1,082,933 from the Cities of Eugene and Springfield to Manage, Coordinate, and Implement the Intergovernmental Human Service Program; to Approve the Intergovernmental Agreement Between Lane County and the Cities of Eugene and Springfield; and to Delegate Authority to the County Administrator to Sign an Intergovernmental Agreement, and the Subcontracts as Listed in Exhibit A in the Department of Health and Human Services for Fiscal Year 94/95.

MOTION: To approve the order. Dumdi MOVED, Roberts SECONDED.

VOTE: 5-0.

3.    COMMISSIONERS' ANNOUNCEMENTS

Rust reiterated that the Board would not be meeting this afternoon.

Frazier reminded the Board that the Bohemia Mining Days event was going on this weekend. Frazier raised the issue of whether the County had received initiative money ($95,000+) yet. Cornacchia stated that he thought this had been resolved. He stated that since it had not been resolved that he would talk to Van Vactor about it and then come back to the Board with a resolution.

Cornacchia stated that he would be out of town the next two days at a SCERT meeting in Estacada. He noted that he would be staying at the Red Fox Motel. He stated that he hoped to come back to the Board with news that they have been as successful as last year. Cornacchia stated that the Oregon Rivers Museum recently received a grant from the Forest Service and is currently asking Lane County to commit to a $500,000/year contribution. Cornacchia stated that he would write a letter to Dave Rodriguez explaining the Task Force Process.

Dumdi noted that there will be a Oregon Benchmark Conference in Portland, but she will not be able to attend, due to another event. She also remarked that she will not be able to attend the ground breaking ceremony for Monaco Coach Corporation this afternoon.

Rust commented that the memo sent to Van Vactor from the Church of God deserves a response. He suggested that the Board refer it to CVALCO for discussion and recommendation. The rest of the Board concurred with this recommendation.

Dumdi remarked that it was good to see Harry Esteve here today. Roberts stated that he would be unable to attend the ground breaking ceremony today, due to the Commission on Children and Families' public hearing this evening. Frazier noted that the McKenzie Hatchery will be the recipient of $212,000. Rust remarked that he became a grandfather for the second time.

There being no further business, this meeting adjourned at 10:30 a.m. with Executive Session to be held at 10:40 a.m. in the Commissioners' Conference Room.

11.    EMERGENCY BUSINESS

None.

Beth McAllister, Recording Secretary

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