July 20, 1994
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 9:00 a.m.
Jerry Rust presided with Marie Frazier, Steve Cornacchia and Jack Roberts present. Ellie Dumdi excused. Beth McAllister, Recording Secretary.
1. ADJUSTMENTS TO THE AGENDA
Terry Wilson, County Counsel, stated that Public Works requested that item 9.D.3. be pulled from the Consent Calendar.
Rust announced that there was a need for an executive session today. Regarding item 12. a., Rust stated that one party had asked for a delay.
2. PUBLIC COMMENTS
Florence Brown, Cheshire, OR, stated she represents families and foster children. She passed out a letter to the Board and stated she is concerned about laws for grandparents. She stated that grandparents have no adoption rights. She added that her group is growing all over Oregon, but has yet to be recognized by Lane County and the Board of Commissioners.
Judith Cradduck, 61 W. 31st Ave., read a letter that she presented to the Board. She is concerned with discrimination of grandparents not having the right to raise their grandchildren. She is a member of Grandparents for Family Justice.
Lew Edmonds, 41580 Deerhorn Rd., Springfield, representing McKenzie River Chamber of Commerce & the McKenzie Valley Residents Association, thanked the Board and Bill Van Vactor for their efforts in helping to get the latest proposal submitted for federal grants, in spite of a very severe timeline and poor communications between the task force and the Board. He requested that the Board write a letter to the Forest Service commending Lynn Burditt, Darrell Kenops, and Mandy Cole for their efforts on this proposal.
Cornacchia asked Edmonds if the Chamber has taken any position on the basketball camp being built up the McKenzie and if Edmonds has heard any talk among the residents on their opinion. Edmonds responded that this had not been discussed at a board meeting, but would be put on the agenda. He also stated that he has not heard any opinions from any of the residents in the area.
Ken Engleman, 59059 Old McKenzie Hwy, urged the Board to approve the two items on the agenda today. He thanked the Board for all the work that had been done to obtain the Forest Service grant. He responded to Cornacchia that he had heard people talking in support of the basketball camp.
3. COMMISSIONERS' ANNOUNCEMENTS
To be held later this morning.
4. COMMISSIONERS' BUSINESS
a. ORDER 94-7-20-1/In the Matter of Requesting Termination and Redesignation of Boundaries of the West Eugene Enterprise Zone.
MOTION: To approve the order. Cornacchia MOVED, Roberts SECONDED.
5. EXECUTIVE SESSION as per ORS 192.660
6. COUNTY ADMINISTRATION
Van Vactor stated that we [the County] should "keep our fingers crossed" that the chiller keeps working to get us through the current hot spell. Continuing, Van Vactor stated that he met with Public Works regarding the Planner going to Transportation planning and that there would not be a significant saving in the budget. He added that the County has received direction regarding the court of appeals litigation to contract with a local attorney and to find the amount of $4,000. He stated that video lottery money had been proposed, but the committee does not want to use it. Continuing, he stated that the only other source is the lapse in Land Management Division by delaying, for a month or two, the filling of the Assistant Planning Director position.
b. ORDER 94-7-20-2/In the Matter of Authorizing the County Administrator to Sign Any Documents Related to Securing Forest Service Community Assistance Funding From the McKenzie River Chamber of Commerce for the McKenzie Hatchery Project.
Frazier commented that this project has taken quite awhile, but that the two major issues of budget and criteria that the Forest Service has of land use processes have been resolved. She stated that it is being brought before the Board for their consideration today. Frazier stated that this agenda item is a proposal to get this project off the ground and going in the McKenzie Valley. Cornacchia asked if the McKenzie Chamber received an allotment of room tax on an annual basis. Frazier replied that the tourism subcommittee of RCIC met and reviewed the proposals of eligible applicants and the McKenzie Chamber was successful in becoming one of the recipients of the grant money for this fiscal year. She added that this room tax allotment will not go exclusively to the chamber every year, that it is a competitive process. Cornacchia asked if the rental receipts from the two houses go into the general fund, and in the event that the County agrees to this, will it have a $10,000 or $20,000 impact on the general fund. Van Vactor explained that the rent from one of the houses would go into this project, and a decision had not been made on the second house. He stated that this will impact the general fund, but he is not familiar with the details to know what the impact will be. Cornacchia stated that this rent will offset expenses for upkeep for those houses. If the rent is moved, then the maintenance and upkeep becomes a liability on the general fund. Cornacchia asked if major structural improvements will have to be made in the next two years. Peter Thurston, Regional Economic Development Coordinator, responded that the larger house was in good shape. Frazier added that both houses were in good condition.
MOTION: To approve the order. Frazier MOVED, Roberts SECONDED.
Rust commented that he had been there recently and it looks great. He stated that this is a great partnership with the Forest Service. Frazier stated that she would write a letter to the staff at the Forest Service for Rust's signature.
7. PUBLIC WORKS
a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1059/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Agriculture" to "Marginal Land," Rezoning that Land from "E-25/Exclusive Farm Use" to "ML/Marginal Land," Adopting Savings and Severability Clauses, and Declaring an Emergency (PA 0795-94; Letsom)
MOTION: To approve the First Reading and set the Second Reading and Public Hearing. Frazier MOVED, Roberts SECONDED. VOTE: 4-0.
b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA. 1060/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Agriculture" to "Rural" Rezoning that Land From "E-40/Exclusive Farm Use" to "RR-5/Rural Residential 5," and Taking an Exception to Statewide Planning Goal 3, and Adopting Savings and Severability Clauses (File PA 0857-94; Parks)
MOTION: To approve the First Reading and set the Second Reading and Public Hearing. Roberts MOVED, Cornacchia SECONDED. VOTE: 4-0.
c. ORDER 94-7-20-3/In the Matter of Authorizing an Intergovernmental Agreement with the City of Springfield Relating to Improvement of Centennial Blvd. and Aspen Street.
Ollie Snowden presented this item to the Board. He stated that the City of Springfield requested that Lane County add its section of Centennial Boulevard to the Capital Improvement Program. Snowden stated that Springfield City Council is interested in adding sidewalks, curbs and gutters to the existing street, both within the city limits and in the County portion. He noted that Springfield prefers to have the job completed in 1995 and to do that the City and the County should join together. He stated that the Board pledged to fund 50% of the project, up to $450,000 and that when he discussed this with Springfield staff, they agreed to doing the preliminary surveying and engineering because Lane County could not do it alone by 1995. He stated that the County would award and administer the contract, do the field engineering and levy assessments, both inside and outside the city. He stated that the item has come to the Board to see if there is consensus on this approach. If so, then an Intergovernmental Agreement between Lane County and the City of Springfield will be executed.
Rust stated that this item was discussed yesterday at the joint meeting between the Board and the Roads Advisory Committee in the context of the assessment policy. Rust stated that the issue is fine-tuning the way the County does assessments, possibly excluding those properties that do not front Centennial Boulevard. He stated that if an increased value or benefit cannot be shown, then perhaps the County should not be assessing those properties. Snowden stated that when money is involved from another agency, mainly from the County, they will use the County's assessment policy. Otherwise, typically the City does assess a portion of the street as part of the costs. With regard to the portion being assessed being a benefit to the property owners, Snowden stated that it would be more workable to do it on a macro scale than property-by-property because there will be discontinuity in assessments. Roberts stated that this may be a good time for the County to review its policies on assessments.
Snowden stated the County's portion begins at the crossing over the I-5, but not the I-5 bridge (as part of this project), up to Aspen Street. The City of Springfield's portion extends from Aspen to Prescott. Cornacchia stated that no one takes access off Centennial in the County's section and that there is nothing commercial within walking distance in the county portion. Therefore, the only people using the sidewalks would be those attending concerts or sporting events at Autzen Stadium. He stated that the properties will not benefit to the full extent of the cost of curbs, gutters and sidewalks and that he would appreciate an analysis of cost and benefits. He added that he would support the order if the County would assess its property and City of Springfield would assess its portion. If not, he will not support the board order. Continuing, he stated that if the County changed its assessment policy, there would be a minor arterial with no assessments done. He questioned if the City of Springfield be agreeable to this. Snowden stated that typically when another agency has money involved in the project, the City follows their assessment policy, but he did not know what the City's response would be to this proposal. He added that this does not need to be decided today and suggested that he meet later with the staff at the City and return at a later date, possibly in September. Roberts concurred with Cornacchia's comments on the County's portion of the assessment and stated that Springfield should follow County policy or do its own assessment. Roberts stated that the County should not follow another agency's policy on assessments. Frazier concurred.
9. CONSENT CALENDAR
A. Approval of Minutes:
June 1, 1994, BCC Regular Meeting, Following HACSA
June 1, 1994, BCC Regular Meeting, 1:30 p.m.
B. County Counsel
1) ORDER 94-7-20-4/In the Matter of Releasing Certain Real Property from Liens for Personal Property Taxes.
C. Health and Human Services
1) ORDER 94-7-20-5/In the Matter of Accepting PAAFs #55 and #56 to the 1993-95 Intergovernmental Agreement #20-001 with the Mental Health and Developmental Disabilities Services Division; Appropriating an Additional $103,931 in Fund 24 in the Department of Health and Human Services; and Delegating Authority to the County Administrator to Sign the PAAFs.
2) ORDER 94-7-20-6/In the Matter of Approving an Intergovernmental Agreement Between Lane County and Lane Council of Governments for Telecommunications System Management for FY 94-95.
D. Public Works
1) ORDER 94-7-20-7/In the Matter of Awarding a Contract to JAL Construction, Inc. for Grading and Basing Lower Deadwood Creed Road (M.P. 8.54 to M.P. 8.92), Contract No. 94/95-02.
2) ORDER 94-7-20-8/In the Matter of Awarding a Contract to Clyde/West, Inc. in the Amount of $106,540.00 for the Purchase of Five (5) New 2,500 Gallon Slide-In Water Tanks, Contract FY93/94 FS-08.
3) ORDER 94-7-20-9/In the Matter of Awarding a Contract to Eugene Sand & Gravel for Grading, Basing, Paving and Sewers - Field of Dreams Subdivision Streets - Contract No. 94/95-05. (This item was pulled from the Consent Calendar.)
4) ORDER 94-7-20-10/In the Matter of Accepting and Establishing Paul's Road, Saddleview Drive and Fir Ridge Road as County Roads (16-01-08).
5) ORDER 94-7-20-11/In the Matter of Accepting a Deed of Land to be Used as a 7.0 Foot Wide Public Utility Easement for Deadmond Ferry Road (17-03-15).
6) ORDER 94-7-20-12/In the Matter of Accepting a Deed of Land to be Used as a 7.0 Foot Wide Public Utility Easement for Deadmond Ferry Road (17-03-15).
7) ORDER 94-7-20-13/In the Matter of Accepting a Deed of Land to be Used as a 7.0 Foot Wide Public Utility Easement for International Way (17-03-15).
8) ORDER 94-7-20-14/In the Matter of Accepting a Deed of Land to be Used as a 7.0 Foot Wide Public Utility Easement for Game Farm Road (17-03-15).
9) ORDER 94-7-20-15/In the Matter of Accepting a Deed of Land to be Used as a 7.0 Foot Wide Public Utility Easement for Game Farm Road (17-03-15).
10) ORDER 94-7-20-16/In the Matter of Accepting a Deed of Land to be Used as a 7.0 Foot Wide Public Utility Easement for Game Farm Road (17-03-15).
11) ORDER 94-7-20-17/In the Matter of Accepting a Deed of Land to be used as a Public Road Easement and County Road for Deadmond Ferry Road (17-03-15).
12) ORDER 94-7-20-18/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Game Farm Road (17-03-15).
13) ORDER 94-7-20-19/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Game Farm Road (17-03-15).
14) ORDER 94-7-20-20/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Game Farm Road (17-03-15).
15) ORDER 94-7-20-21/In the Matter of Transferring $118,125 From Operational Contingency to Annual Appropriations in the Road Fund (Fund 25) in the Public Works Department (06) to Implement the Reorganization Plan.
MOTION: To approve the balance of the Consent Calendar. Roberts MOVED, Cornacchia SECONDED. VOTE: 4-0.
D. Public Works
3) ORDER 94-7-20-9/In the Matter of Awarding a Contract to Eugene Sand & Gravel for Grading, Basing, Paving and Sewers - Field of Dreams Subdivision Streets - Contract No. 94/95-05.
Ollie Snowden stated that the allocation would need to be increased from $225,000 to $235,000 and that the landscaping and two catch basins would have to be eliminated. He stated that if landscaping is done, the cost will be $250,000. Cornacchia questioned if eliminating the landscaping was a good idea. Roberts stated it would be inappropriate to eliminate the landscaping.
MOTION: To approve doing the landscaping and eliminating the catch basins. Roberts MOVED, Cornacchia SECONDED. VOTE: 3-1 with Frazier dissenting.
10. HUMAN RESOURCES AND MANAGEMENT SERVICES
a) ORDER 94-7-20-22/In the Matter of Establishing a 1.0 FTE for a Board Office Specialist 2 Position for the Purpose of Coordinating with the Board of Commissioners Responses to Customer Service Issues in the Department of Public Works, and Transfer $38,565 From the Operational Contingency to Annual Appropriations in Fund 25 in the Department of Public Works for FY 94/95.
MOTION: To approve the order. Cornacchia MOVED, Roberts SECONDED.
Van Vactor stated that Commissioner Dumdi told him that she was concerned that this position was not classified high enough for the degree of work involved. Van Vactor stated that he felt the position was classified correctly. Roberts stated that the position should be filled now and monitored. Then, if necessary, a review on changing the classification could be held. Frazier concurred with Roberts. Rust remarked that this position replaces the Commissioners' assistants.
3. COMMISSIONERS' ANNOUNCEMENTS
Cornacchia commented on the basketball camp being built up the McKenzie next to Tokatee Golf Course. He stated that at a briefing this morning OEDD reported it is short of funds due to the increase in timber costs and is asking for funding from Lane County, possibly Economic Development funds. OEDD stated that it needs $400,000 - $500,000. If OEDD doesn't have the money, there is a possibility of ODOT money being available. Cornacchia stated that he is very impressed with the concept of the basketball camp and that he provided County Counsel Terry Wilson's name to John Lively to contact her on proper procedures for possibly obtaining road fund money. Cornacchia requested Frazier's assistance in contacting people in the McKenzie River area to obtain their opinions. Roberts stated that he supports this project and appreciates Cornacchia advocating for this project.
Cornacchia stated that he received a memo from Stu Burge regarding the Oregon River's Museum stating that the site is no longer useable. Rust stated he has received more information from Dave Rodriguez since that memo was issued. Cornacchia stated that he will write a letter to Rodriguez to request a progress report on the master plan.
Cornacchia remarked that he plans to write a letter to Darrell Kenopps thanking him for all his good work. Cornacchia also mentioned that at the CERT meeting he met Mike Dombeck, new director of the BLM, and was very impressed. He stated that he thought the BLM was in good shape with Dombeck as the new director.
Frazier commented that Lane County is to be host for the AOC District 5 meeting in October. She asked other Commissioners to check October 13th for their availability.
Rust stated that he asked Smith Dawson to contact the Secretary of the Interior to visit the Westfir Dam the first week in September. Cornacchia stated he would support this as long as it is not a political agenda decommissioning dams. Roberts and Frazier concurred. Rust stated that this would be a ceremonial event and that he would give this information to Smith Dawson.
There being no further business, this meeting adjourned at 11:00 a.m.
Beth McAllister, Recording Secretary
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