June 7, 1994
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA
Chair Jerry Rust presided with Steve Cornacchia, Marie Frazier and Jack Roberts present. Ellie Dumdi excused. Sharon Giles, Recording Secretary.
1. ADJUSTMENTS TO THE AGENDA
Bill Van Vactor, County Administrator, noted that Item 11.a. was being moved to the June 8 agenda to be heard after the Public Hearing.
2. PUBLIC COMMENTS
3. COMMISSIONERS' ANNOUNCEMENTS
To be held later in the meeting.
4. COMMISSIONERS' BUSINESS
a. DISCUSSION/Customer Service and Information.
Rust reviewed his agenda memorandum (see material on file) and stated that he had written it one week before the election. He suggested that Lane County needs to modernize the way it relates to its customers. Rust suggested surveys, a newsletter, a new (phased-in) logo, and customer service training among possible methods for improving Lane County's image. He proposed presenting this as an agenda item at a Leadership Team meeting. Cornacchia indicated that he is interested in doing something and expressed his support of a discussion with the Leadership Team. He stated that the idea of drawing from various funds is of interest to him. Roberts remarked that he was willing to have a Leadership Team meeting on this subject, but expressed concern that this approach implies that the only problem is a public relations problem. He stressed that people generally do not want to pay any more money for government. Roberts emphasized that statistically valid polls are more important than surveys. He observed the need to get in touch with people's real concerns. Frazier thanked Rust for bringing this item forward and noted the need to inform people on what county government does. She indicated her support of public/private partnerships such as those highlighted in the agenda attachment. MOTION: Accept the report and refer this item to the Leadership Team for discussion/action. Frazier MOVED, Cornacchia SECONDED. VOTE: 4-0. Van Vactor stated that he would schedule this item for a Leadership Team meeting in mid-July, in coordination with presentation of the Diversity Report item.
5. EXECUTIVE SESSION as per ORS 192.660
To be held later in the meeting.
6. COUNTY ADMINISTRATION
Bill Van Vactor and Margo Drivas, Management Analyst, distributed a handout which provided an updated ten-year financial forecast after inclusion of the budget as approved by the Budget Committee. He remarked that the projected deficit for fiscal year '95-'96 is now $2,608,000. Van Vactor noted that a Special Tax Hearing has been scheduled for June 21 regarding the potential for a tax levy in September. Drivas provided a brief review of the forecast model, noting that some one-time substitutions/revenues for '94-'95 had increased the projected deficit for '95-'96 from $1.9 to $2.6 million. She expressed concerns regarding COLA assumptions, the PERS initiative and the new Ballot Measure 5.
b. ORDER 94-6-7-1/In the Matter of Requesting Issuance of Industrial Revenue Bonds by the State of Oregon for Shelton-Turnbull Printers, Inc.
Drivas introduced Jerry Thenell, Shelton-Turnbull Printers, and briefly reviewed this item (see material on file). Thenell provided some background with regard to the request. He stated that they wish to add 36,000 square feet to their building and anticipate increasing the employment within three years to 142. MOTION: Approval of the Order. Cornacchia MOVED, Roberts SECONDED. VOTE: 4-0.
7. PUBLIC WORKS
a. ORDER 94-6-7-2 /In the Matter of Reappointing One Member to the Roads Advisory Committee.
Frazier referred to the file note included with the packet material, noting that she was asking for re-appointment of Sky Chamard to a third term because of his past contributions and his current position. She observed that exceptions have been taken before on the two-term limit. MOTION: Approval of the Order, appointing Chamard to a third term. Frazier MOVED, Roberts SECONDED. Cornacchia commented that he sees no reason to deviate from policy. He stated that he sees a need for change and does not see a compelling reason to re-appoint Chamard. Rust remarked that Chamard has been an active, dedicated member. VOTE: 3-1, Cornacchia dissenting.
b. REPORT BACK/Lane County Hearings Official Expressions of Interest.
After a brief discussion, the Board concurred that there is still a need for accurate numbers, as various rates per hour have not been calculated accordingly. Burns indicated that he would run the figures personally, present them in matrix form and report back tomorrow at the 1:30 p.m. meeting.
a. Oakdale Subdivision
City of Springfield
b. Volk Estates, First Addition
City of Eugene
MOTION: Approval of the Plats. Roberts MOVED, Rust SECONDED. VOTE: 4-0.
9. CONSENT CALENDAR
A. Approval of Minutes:
February 16, 1994, Public Hearing, 1:30 p.m.
April 12, 1994, Work Session, Following HACSA
April 12, 1994, Work Session, 1:30 p.m.
April 26, 1994, Work Session, Following HACSA
B. Human Resources and Management Services
1) ORDER 94-6-7-3/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to Charles M. Borris and Ann M. Borris (Map/Tax Lot #17-03-26-32-00100, Adjacent to 105 West Q Street, Springfield).
2) ORDER 94-6-7-4/In the Matter of Authorizing the County Administrator to Execute an Easement on County-Owned Real Property for a Secondary Fuel Break For Chester H. Morrell (Map #20-12-01-00, Lots 600 & 800).
3) ORDER 94-6-7-5/In the Matter of Entering Into an Option to Purchase/Sale Agreement with Guillermo Apolo for Surplus County-Owned Real Property (Parcel #17-05-32-20-00600 Adjacent to 25708 Wildwood Road, Veneta) and Authorizing the County Administrator to Execute Said Agreement.
C. Public Safety
1) ORDER 94-6-7-6/In the Matter of Authorizing Renewal of an Intergovernmental Agreement Between Lane County and Lane Community College for the Purpose of Providing Educational Programs for Adult Corrections Inmates.
MOTION: Approval of the Consent Calendar. Cornacchia MOVED, Frazier SECONDED. VOTE: 4-0.
10. HUMAN RESOURCES AND MANAGEMENT SERVICES
a. ORDER 94-6-7-7/In the Matter of Adjusting the Salary Range for the Parole/Probation Officer 2 Position as a Result of Review and Required Salary Negotiations with AFSCME Local 2831.
Patty Johns, Personnel Analyst, reviewed the agenda memorandum, noting that the classification has been refactored to range 27. MOTION: Approval of the Order. Roberts MOVED, Cornacchia SECONDED. VOTE: 4-0.
b. ORDER 94-6-7-8/In the Matter of Appointing Five Members to the Board of Ratio Review.
MOTION: Approval of the Order appointing Wanda Henson, Robert Taylor, Sally Collins, Douglas Still and Patricia Wilcut to the Board of Ratio Review. Cornacchia MOVED, Roberts SECONDED. VOTE: 4-0.
11. REGIONAL INFORMATION SYSTEMS
a. ORDER 94-6-7-9/In the Matter of Approving Award of RFP CP 93/94-10 For Purchase of an Integrated Help Desk, Asset Management and Change Control Software System.
Rust indicated that this item has been postponed to the June 8 meeting at 1:30 p.m.
3. COMMISSIONERS' ANNOUNCEMENTS
There being no further business, this meeting adjourned into Executive Session at 9:45 a.m.
Sharon Giles, Recording Secretary
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