minhead.gif (11357 bytes)APPROVED 7/13/94


May 18, 1994
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA

Chair Jerry Rust presided with Steve Cornacchia, Ellie Dumdi and Jack Roberts present. Marie Frazier excused. Sharon Giles, Recording Secretary.

These meeting Minutes include the Recycling Awards, the Joint Public Hearing with the Regional Strategies Board and the Regular Meeting for May 18, 1994.

RECYCLING AWARDS

PRESENTATION AND ORDER 94-5-18-1/In the Matter of Awarding the Lane County Recycling Recognition Awards for the Third and Fourth Quarters of 1993 and the First Quarter of 1994.

Mike Turner, Waste Management Division Manager, briefly reviewed the agenda memorandum (see material on file). The 1993 third quarter recipient is Emerald Peoples Utility District for methane gas recovery; the 1993 fourth quarter recipient is Lane Forest Products for its wood recycling program; and the 1994 first quarter recipient is Genesis Juice for its re-use of bottles.

Board members presented the recipients with their awards and thanked them for their efforts.

MOTION: Approval of the Order. Dumdi MOVED, Roberts SECONDED.

VOTE: 4-0.

10.    EMERGENCY BUSINESS

a.    RESOLUTION AND ORDER 94-5-18-20/In the Matter of Designating the Cascades West Economic Development District as the Fiscal and Administrative Agent for the Benton-Lane-Lincoln-Linn Region.

Dumdi briefly reviewed this item of Emergency Business (see material on file) which needed to be voted on prior to the Public Hearing. MOTION: Approval of the Order. Dumdi MOVED, Roberts SECONDED. VOTE: 4-0.

JOINT PUBLIC HEARING WITH REGIONAL STRATEGIES BOARD

1.    RESOLUTION AND ORDER 94-5-18-2/In the Matter of Adopting a Regional Strategy for Submission to the Oregon Economic Development Commission and the Governor of the State of Oregon.

Liz Cawood was introduced as the Chair of the 4-county Regional Strategies Board. She recognized the Lane County members on the Regional Strategies Board: Gary Pierpoint, Hal Reed, Ellie Dumdi and Lee Beyer. Cawood briefly explained the process, indicating that this was the last of four public hearings and that the strategy must be submitted by June 1. She commented that the entire region will be awarded approximately $1.2 million and stated that she has heard that this region's strategy is one of the best and most collaborative in the state. Cawood reported that the group had looked at all 13 industries that the state had identified and narrowed the industries down to high technology, software and forest products. She indicated that the heart of the document starts on page 4(1) (see material on file) and she highlighted the values, visions and goals. Cawood summarized that page 4(4) contained the two-year prioritized activities.

Rust and Cawood jointly convened the Public Hearing.

Paul Harrison, 440 West 23rd, Eugene, indicated that he was president of Oregon Public Networking. He distributed a handout (see material on file) which outlines the company's abilities and experience in providing communications and information services. Harrison stressed that an important factor for companies such as his is "access to capital" and commended the Regional Strategies Board for including this as one of the key goals. He also indicated that "linking education, research and the private sector" is another important goal, commenting that his business is working on a major grant with the U of O, LCC and others. Harrison observed that infrastructure is necessary to promote "telecommuting" as a modern access to jobs out of town and out of state.

Ray Daffner, 517 Broadway, commented that he is Executive Director of Wood Products Competitiveness Corporation (WPCC). He indicated that they are an industry association of secondary wood products manufacturers and are involved with 40 companies in Lane County. Daffner stated that he wished to support several of the forest products proposals that the Regional Strategies Board has developed, including the "flexible investment fund," which is important to expansion; "education and training," important for basic technology and advanced training for forest products firms; and "extension service," which would provide management and technical assistance to industry. He applauded the Board on their selections.

Steve Rowland, P.O. Box 113, Junction City, remarked that he has a small company, Bent Wood Northwest, Inc., that employs 16 people and they bend wood, utilizing various species of wood. He indicated that they supply companies who ship internationally. Rowland expressed three concerns about the plan: 1) higher education getting a large amount of the dollars, noting that if research becomes public record it may be shared with foreign competition; 2) training centers, which he believes should be industry-driven; and 3) venture capital, remarking that small businesses should be given priority. He summarized that a small, owner-run company can do a lot with a little and suggested that $50,000 - $100,000 should be the average loan. Rowland indicated that he has further ideas if anyone is interested.

Stephanie Schulz, 652 West 10th, commented that she spoke representing the RCIC (Rural Community Improvement Council), an 11-member advisory council to the Board of Commissioners. She indicated that the Council supports developing tourism as a multi-regional strategy, remarking that they would be willing to assist in any way in developing that strategy. Schulz remarked that Klamath and Lincoln counties are both interested, and that the Council encourages both interstate and intrastate tourism.

Nancy Willard commended the Board on the quality of the plan, remarking that this plan makes a shift from the industrial age to the information age.

Rust and Cawood closed the Public Hearing.

Responding to Rust, Cawood indicated that this ends the phase of identifying activities and that there is still ample opportunity for people to respond as the plan is put together. Responding to Schulz's comment, Cawood stated that there was early agreement to look at tourism as a multi-region focus. Rust expressed concern about language in the document related to the forest products strategy, which lists a goal "to influence public forest policies." He questioned whether this is valid in the realm of economic development.

MOTION: Approval of the Order. Roberts MOVED, Dumdi SECONDED.

VOTE: 4-0.

REGULAR MEETING

1.    ADJUSTMENTS TO THE AGENDA

Rust mentioned that there would be items of Emergency Business.

2.    PUBLIC COMMENTS

Rust indicated that James Seaberry could hold his comment to speak at the time of discussion of ORDER 94-5-18-3.

John Saemann, 1775 Adkins Street, remarked that he had prepared his testimony on behalf of BRING and then learned that the issue was moot. He submitted a letter (see material on file) for information when the contract comes up for its next renewal. Saemann asked that what BRING is now providing be included in the next bid specifications.

3.    COMMISSIONERS' ANNOUNCEMENTS

To be held later in the meeting.

This meeting recessed at 2:20 p.m. to reconvene at 2:39 p.m.

4.    COMMISSIONERS' BUSINESS

a.    ORDER 94-5-18-3/In the Matter of Ratifying the 1994-1995 Budget as Approved by the Metropolitan Wastewater Management Commission.

James Seaberry, 3294 Stark Street, commented that he had just perused Katherine Schacht's report back to the Commissioners. He distributed a letter (see material on file), reading the last paragraph into the record: "I hereby request the Lane County Board of Commissioners to cause a singular title be identified and used by agencies in Lane County when referencing this charge. If not possible to so identify, then I request the charges be separated and properly identified." Seaberry asked if MWMC's final word was also the Board's last word.

Roberts stated that the Board and legal counsel need an opportunity to adequately review the information and indicated that Seaberry would be given a further response by phone or by letter, and could further respond to the Board after that. Responding to Cornacchia's question as to whether the Board was being asked to ratify the budget with the charges included as resources, Schacht noted that Cornacchia has voted "yes" previously, while stating his reservations about the charge. Dumdi observed that she had done the same. Roberts affirmed that he thinks the charge is reasonable, but is willing to revisit the issue; however, he noted that for purposes of this budget, the issue does not have to be revisited first. Rust commented that he has not seen substantive argument that these policies are in error. MOTION: Approval of the Order. Roberts MOVED, Dumdi SECONDED. VOTE: 4-0.

b.    ORAL REPORT BACK/Runaway Youth.

Rust indicated that this item would be heard at 3:30.

5.    EXECUTIVE SESSION as per ORS 192.660

To be held later in the day.

6.    COUNTY ADMINISTRATION

a.    Announcements

b.    ORDER 94-5-18-4/In the Matter of Submitting an Addendum to the 1993/95 Community Corrections Act Plan to Provide: 1) Transitional Housing and Case Management Services for Lane County Sex Offenders; and 2) Enhanced Research and Training.

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

c.    ORDER 94-5-18-5/In the Matter of Award of Bid CP 93/94-12 for Child Advocacy Center Remodel Funded With Community Development Block Grant Funds.

MOTION: Approval of the Order. Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

7. PUBLIC WORKS

a.    ORDER 94-5-18-6/In the Matter of Awarding a Contract to Weyerhaeuser Paper Company for Full-Line Recycling Services and Authorizing the County Administrator to Sign the Contract.

To be heard at 3:00.

8.    PLATS

OLYMPIC PARK SUBDIVISION
CITY OF SPRINGFIELD
17-03-25

MT. VERNON WOODS SUBDIVISION
CITY OF SPRINGFIELD
18-02-05

MOTION: Approval of the Plats. Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

9. CONSENT CALENDAR

A.    Approval of Minutes:
        March 14, 1994, Labor/Management Partnerships Meeting, 8:30 a.m.
        April 5, 1994, Work Session, 1:30 p.m.
        April 25, 1994, Diversity Task Force Meeting/BCC, 7:00 p.m.

B.    County Administration

1)    ORDER 94-5-18-7/In the Matter of Amending Chapter 3 of Lane Manual to Increase the Membership of the Community Corrections Advisory Committee by Adding One Parole/Probation Officer (LM 3.522).

2)    ORDER 94-5-18-8/In the Matter of Amending the Community Corrections Advisory Committee Bylaws.

C.    Health and Human Services

1)    RESOLUTION AND ORDER 94-5-18-9/In the Matter of Approving the Lane County Public Health Plan for FY 1994/95; Accepting the 1994/95 Intergovernmental Agreement With the Oregon Health Division in the Amount of $1,771,513; and Delegating Authority to the County Administrator to Sign the Intergovernmental Agreement, Subsequent Subcontracts and Subcontract Amendments Per Exhibit A.

D.    Human Resources and Management Services

1)    ORDER 94-5-18-10/In the Matter of Authorizing the County Administrator to Execute a One Year Renewal of the Materials and Services Contract With Diamond Parking, Inc. for Management of County-Owned Parking Facilities.

E.    JTPA

1)    ORDER 94-5-18-11/In the Matter of Establishing Two Positions: a Full Time Employment Specialist I and a Half-Time Programmer Analyst I.

F.    Public Works

1)    ORDER 94-5-18-12/In the Matter of Awarding a Contract to Morse Bros., Inc. for A.C. Overlays - Canary Road South and Sweet Creek Road, Contract No. 93/94-21.

2) ORDER 94-5-18-13/In the Matter of Awarding a Contract to Cawood Communications for Promotion and Information Services, and Authorizing the County Administrator to Sign the Contract.

3)    ORDER 94-5-18-14/In the Matter of Approving a List of Public Improvement Projects for the Lane County FY 94-95 Budget.

4)    ORDER 94-5-18-15/In the Matter of Approving a Work Order for Obtaining Construction Quality Assurance (CQA) Services for the 1994 Intermediate Hydraulic Barrier Construction Project and Authorizing the County Administrator to Execute the Work Order.

5)    RESOLUTION AND ORDER 94-5-18-16/In the Matter of Authorizing the City of Eugene to Include and Assess Two Properties on Terry Street that Fall Outside City Limits for a Street Improvement Project.

6)    ORDER 94-5-18-17/In the Matter of Entering Into an Intergovernmental Agreement With the Oregon Department of Transportation (ODOT) for Acceptance of the Bypass Section of Highway 126 Between Knight Road and Poodle Creek Road.

7)    ORDER 94-5-18-18/In the Matter of Vacating the Public Interest as Set Forth in a Deed Recorded on Reel 482-R, Recorder's Reception Number 8288, in the City of Cottage Grove, Without a Public Hearing, and Adopting Findings of Fact (20-03-28).

8)     ORDER 94-5-18-19/In the Matter of Vacating Selected Lot Lines and Portions of an Unnamed Public Road in Alder Grove as Platted and Recorded in Book 10, Page 9, Lane County Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (16-07-18).

9.    Rust asked that Item 9.F. 3) be removed from the Consent Calendar and heard following the CIP report later.

MOTION: Approval of the balance of the Consent Calendar. Roberts MOVED, Dumdi SECONDED. VOTE: 4-0.

3.    COMMISSIONERS' ANNOUNCEMENTS

Roberts offered congratulations to Dumdi and Cornacchia on their re-election and congratulated Cindy Weeldryer for her first place finish in the East Lane district.

Dumdi congratulated Cornacchia and wished Roberts luck in his fall campaign. She thanked everyone for their support, stating that she was delighted to be here for four more years.

Cornacchia commented that this campaign proves that campaigns don't have to be personal or dirty to be successful.

Rust congratulated all three commissioners.

7.    PUBLIC WORKS

a.    ORDER 94-5-18-6/In the Matter of Awarding a Contract to Weyerhaeuser Paper Company for Full-Line Recycling Services and Authorizing the County Administrator to Sign the Contract.

Ken Sandusky, Recycling Program Manager, reported that Weyerhaueser had withdrawn their bid as they had incorrectly interpreted the information on the Bid Page. He distributed a Price Calculation Summary Sheet (see material on file), which outlines the calculations the way that the price quotes were submitted per the RFP, with a quote at the bottom explaining what Weyerhaueser thought their bid figures would mean. He explained that, with these figures, given the way the matrix was presented, the bid would have gone to BRING based upon the other criteria. Cornacchia asked that Waste Management work towards including in the next RFP the more comprehensive approach to recycling that BRING has used. Sandusky responded that the challenge for the staff would be to keep the RFP on a level playing field.

Rust observed that phone input on this issue in support of BRING was the most ever received on one issue. Sandusky went on to recommend BRING for the contract. Roberts commented that he was relieved with this resolution. Noting that public contracting law protects against favoritism, Roberts stated that this type of issue is not up for public vote, but must be dealt with objectively on the facts. Cornacchia concurred. Rust asked that the Board's comments be passed on to RRAC. Cornacchia commended staff for their integrity throughout the process. MOTION: Approval of a revised Order awarding the contract to BRING Recycling, Inc. Roberts MOVED, Dumdi SECONDED. VOTE: 4-0.

3.    COMMISSIONERS' ANNOUNCEMENTS

Rust discussed a letter received from the Parks Advisory Committee (see material on file), having to do with the potential for acquisition of the Wildish property near the confluence of the Middle and Coast Forks of the Willamette River and Mt. Pisgah. There was consensus among Board members to respond that more information needs to be brought forward with regard to the willingness of the seller.

This meeting recessed at 3:17 p.m. to reconvene at 3:30 p.m.

4.    COMMISSIONERS' BUSINESS

b.    ORAL REPORT BACK/Runaway Youth.

Steve Carmichael, Youth Services Director, distributed a memorandum and spoke with regard to recourse available to parents of runaway youth (see material on file). He concluded that the most effective system is a voluntary system with a safe place where the parent and child can work on their issues. Carmichael observed that involuntary systems fill up needed corrections beds. He commented that even if laws/public policy changed, Lane County does not have correctional space to take in runaways.

Chuck Ryer, Assistant Youth Services Director, reported that the legislature has stripped the courts of any enforcement power with regard to runaways. He noted that a juvenile is entitled to due process of the law, and that runaways are not in violation of any criminal law. Ryer observed that in Oregon, a runaway can only be arrested if there are circumstances which endanger the child's welfare. He continued that if the child is being harbored and it is not detrimental, the police have no authority. Ryer stated that the police can only find a child and notify the parents of where they last saw the child. He indicated that parents can file a petition for a runaway, which gives the court the power to issue a summons for a hearing to the child and the person who may have physical custody. Ryer stated that if they fail to appear for that hearing, the court then has the authority to issue an arrest warrant. He noted, however, that the court cannot do much as there is no secure custodial facility available. Ryer summarized that it would take legislative change to remedy the current situation.

Responding to Rust, Ryer indicated that it is his understanding that even if Lane County did wish to enact stronger remedies, state statute would prevail. Teresa Wilson, County Counsel, basically concurred with Ryer's assessment. Galen Phipps, Program Director at Looking Glass, observed that separating abusive parents from parents with out-of-control kids is a difficult judgment call. He commented that Looking Glass has recently been funded for a homeless youth transition program for 16-20 year olds and that they are working with the Eugene Police to resource the Looking Glass homeless overnight program. With regard to the "Parents United for Runaways," Ryer remarked that existing services have not worked for them or their kids do not want to get services voluntarily.

Kathleen Ferguson, 330 Howard, asked for the Board's support when they go to the Legislature. Roberts indicated that the Board would need to see the exact form of the legislation and indicated that the Commission on Children and Families will be assessing their role with regard to these situations.

10.    EMERGENCY BUSINESS

a. ORDER 94-5-18-21/In the Matter of Establishing a Position in the Department of Youth Services.

MOTION: Approval of the Order. Roberts MOVED, Dumdi SECONDED. Responding to Cornacchia, Carmichael noted a correction in the agenda memorandum, correcting the last sentence on the first page to read "has" instead of "had" with reference to 4.0 FTE staff positions. He added that the budget for this position has already been approved and that this Order shifts the position from CASA. VOTE: 4-0.

This meeting recessed into Executive Session at 4:01 p.m. to reconvene at 4:15 p.m.

10.    EMERGENCY BUSINESS

b.    ORDER 94-5-11-10/In the Matter of Adopting the FY 94-95 Through FY 98-99 Department of Public Works Capital Improvement Program.

Ollie Snowden, County Engineer, reviewed the new "draft" of the CIP summary, emphasizing the highlighted items (see material on file).

1)    South 6th - increase based on extending the rural section for the entire project;

2)    19th St. No. & Yolanda Avenue - reduction of $220,000;

3)    Coburg Rd. mp 3.37-4.60 - being bumped to 1998, with Coburg's Willamette Street (mp 6.65-7.41) being advanced in its place, along with Coburg 5.02-6.65 and Van Duyn Street (mp 0.00-0.39); - increases the combined costs of those projects by about $800,000;

4)    Irving Road - reduction from $4.25 million to $2.75 million;

5)    Lorane Hwy. - reduction from $2.3 million to $1.4 million (gain of $900,000).

At this point Cornacchia asked for a total "add and subtract." Snowden indicated that the $67,523,000 total on page one is $1.1 million less than the previous version. With regard to payments to other governments, Snowden stated that the $36,151,100 is $5.5 million more than the previous version. He summarized that this means a net addition to the CIP of $4,372,000. Cornacchia commented that that would allow for $1.2 toward Eugene's portion of Willamette Street/Lorane Highway. Rust observed that the Board needs to think about the budgeted funding for the Bear Creek Bridge as it is "dead in the water." Dumdi remarked that the Board could not realistically take out the $1.4 million for Goodpasture/Bear Creek. Snowden confirmed for Rust that the $1.2 million to Eugene could be passed through in the FY 94-95 budget. Snowden commented on Coburg's Van Duyn project add for 95/96, observing that, in practical terms, Lorane Highway or Munsel Lake Road may not make the contract in 95/96. Dumdi concurred with that possibility, stating that economic development-related projects take priority. Cornacchia confirmed for Dumdi that the section of Willamette in question is basically from Lorane Highway back towards Willamette Street and, specifically, not the portion between 24th and 30th. Cornacchia suggested just giving Eugene the money for the upper section and not making it subject to design considerations. MOTION: Approval of Order 94-5-11-10, with a new attachment which includes changes as outlined in the new draft, allotting $1.2 to Eugene for the upper Willamette Street project for FY 94/95 and including the $3 million endowment for the Ferry Street Bridge. Cornacchia MOVED, Roberts SECONDED. VOTE: 4-0.

3.    COMMISSIONERS' ANNOUNCEMENTS

With regard to a proposed letter of support written by Rust for the Quarterhorse Association, the Board asked that the language be modified, with Rust indicating that he would not sign the distributed draft, but would modify it.

9.    CONSENT CALENDAR

F.    Public Works

3)    ORDER 94-5-18-14/In the Matter of Approving a List of Public Improvement Projects for the Lane County FY 94-95 Budget.

This item was pulled from the Consent Calendar earlier in the meeting. MOTION: Approval of the Order. Roberts MOVED, Dumdi SECONDED. VOTE: 4-0.

There being no further business, this meeting adjourned at 4:40 p.m.

 

Sharon Giles, Recording Secretary

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