May 3, 1994
BOARD OF COMMISSIONERS' WORK SESSION
Commissioners' Conference Room - following Board of Health
Chair Jerry Rust presided with Steve Cornacchia, Ellie Dumdi, Marie Frazier and Jack Roberts present. Sharon Giles, Recording Secretary.
This item was taken out of order.
a. RESOLUTION AND ORDER 94-5-3-1/In the Matter of Proclaiming May 6, 1994 as National Health Nurse's Day.
Rust briefly reviewed the Resolution. MOTION: Approval of the Resolution. Dumdi MOVED, Roberts SECONDED. VOTE: 5-0. Jeanette Bobst, Public Health Manager, thanked the Commissioners for acknowledging Nurse's Day. Susie Kent, Public Health Nursing Supervisor, recognized Lane County's dedicated staff of nurses. Roberts thanked the staff for their ongoing commitment to public health.
1. ADJUSTMENTS TO THE AGENDA
2. PUBLIC COMMENTS
Cal Drake, P.O. Box 856, Creswell, distributed a handout related to square dancing events scheduled for covered bridges in the Cottage Grove area on June 19. He indicated that the Currin Covered Bridge would require a waiver for use. Drake asked that the Board provide permission. There was consensus among Board members that Public Works, within legal authority, work with the group to provide information about obtaining the necessary permits to allow this event to occur.
Laurence Christopher, 86289 Lorane Hwy., distributed a letter (see material on file) and read portions of it into the record. The letter highlights a list of property owners' objectives, including doing nothing which would intentionally speed up or increase traffic flow along the route, that nothing be done which would cause the loss of trees or creek bed along the route, and that, wherever possible, a paved shoulder be provided for pedestrians, joggers, or cyclists which could vary in width from two to five feet.
Don Walker, 85900 Lorane Hwy., concurred with Christopher and asked the Commissioners to consider their feelings if their own street were being turned into "a Centennial."
Charlie Janz, 85898 Lorane Hwy., concurred with previous speakers and noted that the community has pulled together around this issue.
Douglas Capps, 86437 Lorane Hwy., stated that Lorane Highway is a "people highway" (designed to move people), not a "vehicle highway."
Jim Seaberry, distributed a handout related to the Metropolitan Wastewater Management Commission's "catch up fee" and read a list of eight questions included in the cover letter to his handout (see material on file).
Jerry Strand, 86501 Lorane Hwy., expressed concerns about the potential for an increase in traffic speed on Lorane Highway.
Linda Pauly, 84773 McBeth Road, stated that she was a landscape architect and was concerned about the ecological impacts on Spencer Creek with regard to widening Lorane Highway. She observed the need to change engineer approaches as it is difficult to restore ecosystems.
Linda Weston and Dan Egan, CVALCO, 305 W. 7th, spoke with regard to this week being National Tourism Week. They thanked the Board for their continuing investment in tourism in Lane County, mentioning that numerous jobs were tourism-related.
Victor Rudek, 84823 McBeth Road, asked the Board to listen to the people and minimize the impacts on Lorane Highway.
Jean Marcotte, 86081 Lorane Hwy., indicated her agreement with speakers Christopher and Rudek.
Don Beck, 10778 Highway 126, Mapleton, indicated he was chairman of the Mapleton Community Response Team and distributed a handout to the Board (see material on file). He stated that Mapleton was requesting technical assistance grants for two projects in Mapleton: Finger-jointed Stud and Sweet Creek Farm. Beck asked for the Board's support on these applications. Responding to Cornacchia, Beck stated that both of the applications are in the system.
Si Ellingson, 86754 Sweet Creek Road, Mapleton, spoke in support of the 1994 Economic Development Strategy Plan. He urged the Board to take a proactive stance on LCDC's proposed "Rural Unincorporated Communities" administrative rule. He also stressed that the Board should designate and release adequate video lottery funds so that qualifying unincorporated communities will be able to meet the requirements of 660-22-010 through -070.
Skip Payne, 86758 Sweet Creek Road, displayed tomatoes he raises at Sweet Creek Farm. He indicated that his company is in radical expansion and asked the Board to support his technical assistance grant.
Craig Manker, 34345 Row River Road, Cottage Grove, spoke regarding the "Rails to Trails" project and expressed concern for safety and fire issues. He stated that people feel they have no representation. Manker asked the Board to look at this issue again.
7. PUBLIC WORKS
The next two items were taken out of order.
a. DISCUSSION/Selecting a Design Concept for Improvement of Lorane Highway from Chambers Street to Bailey Hill Road.
Ollie Snowden, County Engineer, reviewed the agenda memorandum, noting that staff was looking for direction on this item. He reviewed the statistics on speed on Lorane Highway and stated that it is in line with other connector roads. Snowden commented that upgrading a road does not necessarily increase traffic speed. He remarked that the accident rate for the road is moderate. With regard to bicyclists, Snowden indicated that it was his opinion that the majority of bicyclists do use shoulders, especially if they are properly maintained. He noted that it is not possible to do meaningful shoulders without changing the road. Snowden reported that ODOT defines four foot shoulders as the minimum acceptable width for bicycle use for a bike route. He observed that Lane County has a minimum 10 foot lane width for a striped road. Snowden suggested that a 30 mph design speed is the lowest design speed that provides the most uniformity of horizontal curvature throughout the project.
Responding to Cornacchia's question regarding the need to acquire right-of-way for Option 2a, Snowden indicated that the rural section includes a ditch through parts of the project and that the width of ditches will vary throughout the project. He also replied to Cornacchia that this project is on the books primarily based on safety considerations and bicycle needs. Cornacchia questioned whether the money for this project could be better spent assisting the City in providing better connecting streets to get out to Lorane Highway. Dumdi commented that one of the major forces for the project is the increase in bicycle traffic and the conflicts between cars and bikes. Cornacchia observed the touring bicycles usually take up the whole lane, not the shoulders. Noting that a road cannot be called a bike route without four foot shoulders, Rust asked if improvement of the road will trigger any legal aspects for Lane County. Stephen Vorhes, Assistant County Counsel, noted that there are some statutory provisions that deal with these issues and stated that he would provide further information on this issue to the Board.
Rust remarked that Christopher's letter captures the essence of concerns and that a key issue is the "variable" approach to shoulder widths. Dumdi agreed that people want improvements using the minimalist approach. Rust concurred with Cornacchia's earlier statements regarding Lorane Highway's interface with Eugene streets. He stated that he would be checking with the City and with neighborhood groups on issues relating to the 5-block stretch of Eugene roadway connecting to Lorane Highway. Cornacchia observed that if there is some diminution in the County's project scale, perhaps the freed-up dollars could go to Eugene for "interface" issues. Snowden provided information from three years ago that indicated Eugene estimated their portion of the project (10 foot lanes, a 6-foot uphill bike lane, curbs and a 4-foot sidewalk on the downhill side) would cost approximately $1.2 to $1.3 million. Roberts suggested that perhaps Alternative 4, putting the project on hold temporarily, could be utilized while a comprehensive plan involving the City could get analyzed by staff, the Roads Advisory Committee and the Board. Frazier stated that she favors the minimalist approach, remarking that the variable shoulder approach could work well. Responding to Dumdi, Snowden stated that the area hasn't been surveyed so stream impacts could not be assessed yet.
Rust remarked that he would like to give direction for a design encompassing a variable shoulder approach with no straightening. Responding to Dumdi, Snowden indicated that the County is in a more defensible liability position if a design is consistent with standards. With regard to a time certain return if the project were put on hold temporarily, Snowden remarked that there is no topographic data for computer design as the survey is not done yet. He asked if acquisition of any additional right-of-way was verboten and whether any vertical alignment of curves could be considered. Snowden suggested an approach including Board direction to investigate the variable width approach in conjunction with aerial photography or surveying, and then return to the Board with further information regarding impacts and costs. He did note that the window of opportunity for aerial photography is gone now and surveyors are booked heavily, so the time frame would be late 1994 - early 1995. Rust indicated that, during the interim, discussion could proceed with the City of Eugene to see if there is interest in a project to interface with Lane County's. Cornacchia stressed that it would be necessary to be clear with the City that Lane County prefers a minimalist approach on their portion, too. Snowden commented that the City section has an inadequate base issue.
There was consensus among the Board to look at an alternative on Lorane Highway to include variable shoulder widths and remain within the general parameters of Christopher's letter. Public Works would prepare survey and engineering work and return to the Board (no later than December 10) with impacts and costs. In the meantime, the City of Eugene would be consulted regarding an interface project.
Christopher indicated that travel lane widths presently are generally 8 - 8 l/2 feet, not 10 feet. He also observed that cyclist clubs use delicate tires and must stay on the roadway, while everyday bikers, walkers and hikers will use the shoulders. Christopher noted that there had been a survey of the area for five weeks in approximately February. Snowden clarified that lane width is measured from the center of the pavement to the outside of the fog lines. He stated that the survey crew had done some preliminary work but had been pulled off the job because of the pending controversy.
b. ORDER 94-5-3-3/In the Matter of Receiving Direction From the Board Regarding Additional Funding and Assessments for the Walnut Grove Subdivision.
MOTION: Approval of the Order. Roberts MOVED, Frazier SECONDED. VOTE: 5-0.
6. COUNTY ADMINISTRATION
b. DISCUSSION/Lane County 1994 Economic Development Strategic Plan.
Observing the completeness of the agenda packet (see material on file) the Board did not require a presentation and proceeded immediately into discussion. Cornacchia expressed his appreciation for the attempts at coordination of various funding sources and stated his support of the 6-year mission to create/retain family-wage jobs. Responding to a question from Cornacchia, Dumdi indicated that it was the intent that actions/decisions will be "guided" by the plan, not "mandated." There was agreement that RCIC would review the plan and look at the "how." Frazier stated that she could agree with acceptance of the plan based on the "guidance/non-mandate" principal and "inclusion." MOTION: Acceptance of the 1994 Economic Development Strategic Plan, including Frazier's qualifiers, incorporating the Plan as a guide for economic development. Dumdi MOVED, Cornacchia SECONDED. Roberts remarked that this is a very good plan in terms of focus and workability. Dumdi thanked Peter Thurston and Stephanie Schulz for their hard work. VOTE: 5-0.
c. ORDER 94-5-3-2/In the Matter of Establishing Economic Development Program Policies and Processes for Committing and Expending Economic Development Video Lottery Funds and Other Funds in FY94 and FY95.
The Board discussed the differences between the regular report recommendations and the "minority report." Dumdi reported that the original proposal calls for a 75% (ED Committee) - 25% (RCIC) split of Video Lottery funds available for special projects. Rust clarified that the 75% is county-wide and could be expended in either the urban or rural area. Dumdi continued that the minority report favors a 60% (ED) - 40% (RCIC) split. Cornacchia expressed concern about the possibility of using "project" monies for technical assistance, when we have staffing for that purpose. Rust summarized that the debate seems to stem around which committee gets to make the recommendations on use of the dollars. Roberts stated that Video Lottery funds are for use countywide and remarked that he can't go along with the 60-40 division, but could go along with the 75-25. He indicated that he would prefer a coordinated county plan, which would allow for flexibility in assessment and taking advantage of opportunities. Rust suggested adopting the 75-25 split, then devising a plan to henceforth allow for making single recommendations based on need and merit. Cornacchia indicated that his first choice would be one pot of money, with ED and RCIC working together; however, he stated that he could agree to the 75-25 split. Roberts concurred, asking that the division issue be reviewed again next year. There was concurrence that it was important to make a decision to get the dollars going on the ground. MOTION: Approval of the Economic Development Committee recommendation (75% ED recommended, but open to urban and rural, - 25% RCIC), with the stipulation that there be a joint meeting between the ED and the RCIC to begin the process of bringing this money under one funding process for the next round. Rust MOVED, Roberts SECONDED. VOTE: 5-0.
Cornacchia asked that the Board consider the concept of using part of the Video Lottery monies to meet needs of Land Management functions, on both the planning side for rural communities and/or in the permit process. Van Vactor suggested exploration of contracting for those types of services. He indicated that he would come back to the Board within 30 days, before completion of the budget process, with an overview of the concept in general.
3. COMMISSIONERS' ANNOUNCEMENTS
5. EXECUTIVE SESSION as per ORS 192.660
9. CONSENT CALENDAR
A. Approval of Minutes:
March 8, 1994, Work Session, 9:00 a.m.
March 9, 1994, Regular Meeting, Following HACSA
March 9, 1994, Regular Meeting, 1:30 p.m.
March 15, 1994, Regular Meeting, 9:00 a.m.
March 29, 1994, Work Session, 9:00 a.m.
March 30, 1994, Joint BCC/Fair Board Meeting, 12:00 p.m.
B. Human Resources and Management Services
1) ORDER 94-5-3-4/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to "Nail Benders, Inc." (Map/Tax Lot #17-02-35-33-00200, Adjacent to 294 South 70th Street, Springfield).
C. Public Works
1) ORDER 94-5-3-5/In the Matter of Awarding a Contract to Wildish Construction Co. for Sewers, Grading, Paving, Signals and Landscaping River Road (Irving Road to Carthage Ave.), Contract No. 93/94-20.
2) ORDER 94-5-3-6/In the Matter of Awarding a Contract to Babb Construction Co., Inc. dba Delta Construction Co. for Grading, Basing and Paving Orchard Point Park Boating Improvements, Contract No. 93/94-PKS-03.
3) ORDER 94-5-3-7/In the Matter of Awarding a Contract to The Eugene Mission, Inc. for Newsprint Recycling Services, and Authorizing the County Administrator to Sign the Contract.
D. Youth Services
1) RESOLUTION AND ORDER 94-5-3-8/In the Matter of Accepting a Grant in the Amount of $10,000 From the Oregon Commission on Children and Families, and Appropriating the Grant Amount to the Budget of the Department of Youth Services.
MOTION: Approval of the Consent Calendar. Roberts MOVED, Dumdi SECONDED. VOTE: 5-0.
10. EMERGENCY BUSINESS
There being no further business, this meeting adjourned into Executive Session at 11:40 a.m.
Sharon Giles, Recording Secretary
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