APPROVED 5/9/95


April 27, 1995
LANE COUNTY BUDGET COMMITTEE MEETING
Commissioners' Conference Room - 5:15 p.m.

Chair Kate Jones convened the Budget Committee with Commissioners Ellie Dumdi, Bobby Green, Sr. and Cindy Weeldreyer present, along with citizen members Peter Bartel, Marie Bell, Del Phelps (arrived at 6:10 p.m.) and Bud Stewart present. Commissioners Steve Cornacchia and Jerry Rust were excused. Sharon Giles, Recording Secretary.

I. CALL TO ORDER

Jones called the meeting to order at 5:25 p.m.

II. PUBLIC COMMENT

None.

III. BUDGET REVIEW

Department of Assessment and Taxation

Fund 24 - Rick Schulz, Management Analyst, reviewed this item.

MOTION: Tentative approval of this Fund 24 budget. Weeldreyer MOVED, Dumdi SECONDED. VOTE: 7-0.

Jim Gangle, Assessor, reported that there is a bill in the legislature to move the grant document process more in line with the rest of the budget process.

Job Training Partnership Act (JTPA)

JTPA Fund 49 - David Garnick, Senior Management Analyst, reviewed this item. Bud Stewart received clarification on the revenue and expenditures within JTPA. Dumdi explained the various types of specialized training that are done through JTPA. There was a brief discussion with regard to congressional funding for the Summer Youth Employment Training Program.

MOTION: Tentative approval of this JTPA Fund 49 budget. Dumdi MOVED, Green SECONDED. VOTE: 7-0.

Regional Information System

Fund 52 - Schulz review this item. Bill Van Vactor, County Administrator, noted that this is presented on the premise that the final partner (EWEB) in the Regional Executive Group will sign off on the budget. He indicated their concern that Lane County receives more services than it pays for. Bill Hoyt, RIS Director, reported that EWEB does seem comfortable with their share at this point. Bartel received a brief report from Hoyt on the services currently provided within RIS and future planning in progress.

MOTION: Tentative approval of this Fund 52 budget. Weeldreyer MOVED, Dumdi SECONDED. VOTE: 7-0.

Health and Human Services, All Funds

Schulz reviewed the three funds below (see material on file).

H&HS Fund 86 - Schulz explained the actual General Fund portion of the budget. He highlighted the additional reduction ($109,785) that was necessary to balance this budget (explained on page xxxvi of the budget document) and detailed in a handout. Rob Rockstroh, Health and Human Services Director, explained the Priority 2 service description impact in Public Health. Karen Gillette reported how the impact is being managed through the implementation of an appointment system. Bartel asked for typical monthly statistical data for the sexually-transmitted disease clinic. Responding to Bell, Rockstroh reported on the financial impact of the recent Hepatitis A outbreak, noting that over 1200 immunizations were given. He indicated that the restaurant involved will reimburse at $8.00 per injection given. Gillette indicated that there were four private nurses who also volunteered their services.

Del Phelps arrived at 6:10 p.m.

Gillette stressed the cooperation of the restaurant involved. Bell asked about the relationship between H&HS and the Commission on Children and Families. Rockstroh explained that the monies for the CCF are generally specifically designated. Bell remarked on the need for coordination and planning between the two entities. Bartel and Jones received clarification that the New Opportunities Grant is federally funded. Rockstroh reported on recent legislative discussions. Schulz summarized that the total reduction within the budget is now $279,785. MOTION: Approval of this Fund 86 budget. Green MOVED, Dumdi SECONDED.

VOTE: 8-0.

Corrections Operations (Fund 18) - MOTION: Approval of this Fund 18 budget. Green MOVED, Dumdi SECONDED. VOTE: 8-0.

Intergovernmental Human Services (Fund 85) - Steve Manela explained the IGHS planning process currently utilized. He noted that the City of Springfield plans to increase their contribution by $39,000 over the next three years, with specific programs in Springfield to be added. Manela observed that part of Eugene's anticipated increase will go towards the creation of a shelter for homeless youth. MOTION: Approval of this Fund 85 budget. Weeldreyer MOVED, Dumdi SECONDED. VOTE: 8-0.

MOTION: To tentatively approve the transfer of $1,050,903 of General Fund dollars into Funds 86, 85 and 18. Weeldreyer MOVED, Dumdi SECONDED. VOTE: 8-0.

Fair Board, All Funds

Garnick reviewed these two items.

Fair Board Administration (Fund 21) - Garnick observed the unlisted policy issue of the replacement of the County's financial system. He indicated that the Fair Board's share of the cost would be $12,839 per year for the 3-year period. Garnick observed that the Fair Board has taken an exception to this assessment. Van Vactor remarked that the Fair Board is the only user who will not be contributing to this fund. Responding to Weeldreyer, Wes Brustad, Fairgrounds Director, commented that the Fairgrounds is entirely independent of the County's financial system. He indicated that they have recently updated their own system and don't understand why that must pay towards this service. Brustad indicated that the Fair Board is unanimous that the assessment is inappropriate. Van Vactor noted that it is required by state law that the Fairgrounds' numbers must be included in the County system. He indicated that the current indirect study will look closely at the specific allocation amount and the County is willing to adjust accordingly. Teresa Wilson, County Counsel, explained the history of the Fair Board's involvement with the County's financial system.

Green left the meeting at 6:56 p.m.

Wilson responded to Stewart that the County guarantees the Fairground's bonds. Bell indicated that if the Fair Board wants to be completely independent, perhaps they should be paying rent on the County-owned property at the Fairgrounds. Bartel remarked that since the two entities are irrevocably tied together it is not unreasonable to expect this minimal payment. Bob Matson, Fair Board chair, stressed that the Fairgrounds is operationally self-sustaining. He remarked that the reports necessary to be filed by the County are a very minimal part of the financial process. Vern Thompson remarked that the rationale for allocation is what is in question. Van Vactor stated that when the full cost study is done, if the figures are less, then the County would refund the difference. Jones remarked that an overhead allocation in a situation such as this is not unusual. Bartel observed that this issue cannot be ultimately resolved at this table. He asked whether the payment could be put in an "escrow account" until the study is done. Brustad indicated that the Fair Board would need to make that decision. Bell emphasized that the Fairgrounds receives free rent and County back up of their bonds, noting that a small allocation is not unreasonable. Responding to Stewart, Wilson remarked that state statute governs the Fairgrounds' operation. Dumdi asked whether it might be better to allocate a rent component in lieu of the indirect rate. Wilson remarked that this will be a component of the current study. Van Vactor reported that final numbers from the indirect study are not due until the end of June. Bartel suggested that this matter could be tentatively approved to give the Fair Board an opportunity to discuss this further prior to the final budget approval. Matson indicated that a fundamental question is whether the County expects the Fairgrounds to be self-sustaining. Bell clarified that independence from the County's financial system was the Fairgrounds' choice. Schulz remarked that if the Fair Board does not pay their allocation, that portion will have to be reallocated to other departments. Matson and Brustad indicated that this issue will be discussed again at the next Fair Board Meeting on the fourth Tuesday in May. MOTION: Tentative approval of this Fund 21 budget, with no final billing of the financial system assessment until after the recommended assessment figure is available from the current indirect study, with the Fair Board meeting again to discuss this issue and/or a joint meeting is held between the Fair Board and the Board of Commissioners, with this issue to be finally resolved before the budget is adopted in June. Phelps MOVED, Stewart SECONDED. VOTE: 7-0.

Fair Board Improvement and Maintenance (Fund 20) - MOTION: Tentative Approval of this Fund 20 budget. Weeldreyer MOVED, Phelps SECONDED. VOTE: 7-0.

Fair Board Construction (Fund 51) - Responding to Garnick, Brustad recommended leaving this money in this fund. MOTION: Tentative approval of this Fund 51 budget. Dumdi MOVED, Phelps SECONDED. VOTE: 7-0.

This meeting recessed at 7:32 (at which time Dumdi left the meeting) to reconvene at 7:43.

General Expense

Garnick reviewed the following funds within General Expense (see material on file). A vote on all funds within General Expense was taken at the end of the entire presentation.

General Fund 24 - There was a brief discussion of various dues payments. Bartel had specific questions regarding AOC dues payments which Van Vactor indicated he would relay to Cornacchia and Dumdi. With regard to O & C payments, Van Vactor indicated that there is still significant ongoing litigation. There was a suggestion that John Lively from the Metropolitan Partnership present a brief report during the public comment portion of the May 2 meeting.

Self Insurance Fund 12

Employee Benefits Fund 14 - Garnick observed that this budget includes $25,800 in recommended projects from the Diversity Task Force. Van Vactor distributed a handout outlining the specific projects.

Tourism Budgets Fund 24 and 28

Community & Economic Development/Video Lottery Fund 28

Affordable Housing Fund 28

State Court Security Fund 28

Corrections Operation Fund 18

Extension Services Fund 42

Capital Improvement Fund 35

Correction Construction Fund 15

Debt Service Funds 10, 23, 33 and 36

County School Fund 41

MOTION: Tentative approval of all funds within General Expense as listed above. Phelps MOVED, Stewart SECONDED. VOTE: 6-0.

IV. HAND OUT MATERIAL FOR FOLLOWING MEETING

Garnick distributed material for the May 2 meeting.

V. ADJOURN

There being no further business, this meeting adjourned at 8:17 p.m.

Sharon Giles, Board Secretary