APPROVED 9/6/95

August 8, 1995
WORK SESSION - BOARD OF COMMISSIONERS
Commissioners' Conference Room -- 9:00 a.m.

Chair Ellie Dumdi presided with Steve Cornacchia, Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

Patrick Bronson, 861 Adams, distributed copies of a letter which he read into the record (see material on file). Bronson's letter expressed support for discouraging growth and working on maintaining the quality of life.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held at approximately 10:40 a.m.

4. EXECUTIVE SESSION as per ORS 192.660

To be held later today or Wednesday.

5. COUNTY ADMINISTRATION

a. Announcements

None.

b. DISCUSSION/AOC Workshop on SB 1145.

Bill Van Vactor, County Administrator, referred to a handout detailing meetings on August 22 and 23 dealing with SB 1145 (see material on file). He recommended that commissioners attend the sessions on the 22nd and the morning of the 23rd. Cornacchia suggested that the Board attend the District AOC meeting on Monday, August 14, instead. He indicated that he would be attending the workshop as AOC president. Green indicated that he was unavailable on the 14th. There was discussion of rolling of the Short Mountain Landfill leachate issue scheduled for the week of August 22/23. Arlene Marshall, Management Services Supervisor, indicated there was no need for a meeting on the August 22. There was consensus that commissioners should attend the District meeting on the 14th, the workshop on the 22nd and be present for a full day's Board meeting on August 23rd. Van Vactor remarked that he would check on the possibility of postponing the leachate issue, but it was agreed to hear the matter on the 23rd if necessary.

c. ORDER 95-8-8-1/In the Matter of Appointing Members to the Public Safety Coordinating Council.

Van Vactor reviewed this item (see material on file). Cornacchia suggested that the Probation and Parole slot be on the committee as a non-voting member. Van Vactor advocated retaining that slot as an equal member since Lane County is an Option Two county and the functions are now split. Cornacchia remarked on the need for local decision-making. MOTION: Approval of the Order, adding "non-voting member" to the Probation and Parole designation. Cornacchia MOVED, Dumdi SECONDED (for discussion). Rust MOVED to AMEND the Motion and make the Probation and Parole slot a voting member. Green SECONDED. VOTE (on the Amendment): 2-3, Cornacchia, Dumdi and Weeldreyer dissenting. VOTE (on the original Motion): 5-0.

d. ORDER 95-8-8-2/In the Matter of Approving a Budget of $1,828,338 in Community Corrections Act (CCA) Funds for FY 1995-96.

Donna Lattin, Community Corrections Manager, reviewed this item (see material on file). MOTION: Approval of the Order. Cornacchia MOVED, Weeldreyer SECONDED. VOTE: 5-0.

6. PUBLIC WORKS

a. REPORT BACK, DISCUSSION AND ACTION/Deerhorn Road Petition.

Ollie Snowden, County Engineer, reviewed this item (see material on file), recommending holding a public meeting before taking action. Weeldreyer concurred with the Roads Advisory Committee (and Snowden's) recommendation. Responding to Green, Snowden noted that Public Works generally makes recommendations based on standards and then the Board reviews the matter with a political overlay, occasionally deviating from the standards, but still improving the safety aspect. There was consensus to follow the recommendation.

b. REPORT BACK, DISCUSSION AND ACTION/Natural Resources Implementation Code Amendments for West Eugene Wetlands.

Roy Burns, Public Works Intergovernmental Relations Coordinator, reviewed this item (see material on file). Les Lyle, City of Eugene, provided information, using a flipchart, highlighting the Comprehensive Stormwater Management Plan (see material on file) and its relationship to the West Eugene Wetlands plan. He indicated that the goal of implementation is to control pollutants at the source, using more natural systems while preserving and enhancing existing systems. Responding to Rust, Lyle noted that the City works with DEQ to get industries permitted. Neil Bjorklund, Eugene Planning, provided a brief statement. Responding to Rust, Burns asked for direction on whether to proceed with development of an ordinance. Bjorklund indicated that the City is requesting the County enact an ordinance in order to have the UGB code be the same as the city code. He indicated that the consequence of the County not approving an ordinance would be the possibility of loss of resource before the areas are annexed. Cornacchia noted that past inaccuracies have been corrected in this presentation. He remarked that if the City wishes to use the property of residents, the property should be within city limits, and if it is not, then property owners should be compensated for the easement acquisition. Rust questioned how this would be consistent with present County requirements. He noted that Urban Transition implies that the area will eventually be annexed. Rust agreed that notice should be required and ordinance preparation should proceed. Cornacchia stressed that the City's plan is based on their choice not to process/treat the stormwater runoff through a treatment center. Lyle clarified that the purpose of the buffers are not solely for stormwater drainage, but to provide a separation between the wetlands' habitat/riparian areas and development. Cornacchia remarked that the 75-foot setback is excessive, indicating that the water should be treated through a stormwater treatment center. Rust indicated that development of natural systems is the "cutting edge" of stormwater treatment. Responding to Green, Lyle stated that if compensation for easement acquisition were required, it would need to be financed by user fees. He stressed again that the primary benefit of the setbacks is protection of the riparian zone. Responding to Green, Burns explained that Springfield does not need to adopt the ordinance because this situation is specific to a particular area. Weeldreyer asked for an explanation on the difference between the County's 50-foot setback and the proposed 75-foot city buffer. Bjorklund indicated that their setback standards were developed on current science relating to buffers.

Burns indicated that potential next steps could include taking up the ordinance through a public hearing process. Bjorklund responded to Rust that the City would probably pay for individual notice to property owners in the UGB area, noting the maximum 75-foot setback. Rust expressed support for the public hearing process. MOTION: To proceed to the public hearing process, with the City providing direct notice to impacted property owners, with the hearing to occur sometime in the fall. Rust MOVED, Green SECONDED. VOTE: 5-0. Bjorklund clarified that the credit is based on the percentage of elimination of pollution flow. Rust suggested that the City increase public education on the credit available for drain-off improvements. Burns received clarification that the Board would receive informal notice of the planned mailing to property owners. Bjorklund asked for clarification on the form of the mailing and combination of this hearing with other wetland-related items. There was later consensus that the hearing could be deferred as late as January or February.

This meeting recessed at 11:02 a.m. to reconvene at 11:15 a.m.

c. ORDER 95-8-8-3/In the Matter of Approving and Authorizing County Administrator Execution of Cooperative Planning Agreements With Rainbow Water District, Lane Transit District, Willakenzie Rural Fire Protection District, and the City of Springfield for the Area Within the Springfield Urban Growth Boundary.

MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 5-0.

7. EMERGENCY BUSINESS

None.

3. COMMISSIONERS' ANNOUNCEMENTS

Rust asked for a brief update on the progress of the convention facilities' plan. Van Vactor reported that there would be a presentation in September.

Weeldreyer referred to a memorandum from Ed Chastain, asking each commissioner to provide names for consideration for the Traffic Safety Committee.

Weeldreyer indicated that ED and RCIC had met yesterday and were recommending proceeding with a joint RFP process.

Weeldreyer spoke regarding the proposed Glenwood transfer, noting that she and Cornacchia had been asked about the County's position at a meeting last night, noting that the Board would be contacted later.

Green asked if the Board would be interested in welcoming the new mayor of Chinju, Korea, on August 28, as part of the sister city program.

Cornacchia noted that there are proposals before the EDAP Committee, including one for $1.4 million for roads in Florence and one for Ed Aster in the Willowcreek area for $250,000, in addition to a request for funding for the basketball camp up the McKenzie. He noted that there is only $1.2 million in the EDAP fund and asked for Board input on how to proceed at a meeting next Monday. Rust recalled that a September presentation is planned on the overall picture of the Road Fund. He suggested deferring action until after that presentation. Cornacchia observed the potential for partial funding, matching and/or phasing, indicating that he would present the various options to the Committee.

Dumdi announced the need for a Board liaison to the LCOG Senior Services Advisory Council (previously held by Marie Frazier). There was consensus that Weeldreyer or her designee/alternate will serve. A consent calendar item to this effect will be brought forward.

Dumdi announced the Scandinavian Festival in Junction City this weekend.

There being no further business, this meeting adjourned at 11:52 a.m.

Sharon Giles, Board Secretary