APPROVED 9/6/95

August 9, 1995
REGULAR MEETING -- BOARD OF COMMISSIONERS
Harris Hall Main Floor -- 9:00 a.m.

Chair Ellie Dumdi presided with Steve Cornacchia, Bobby Green, Sr. and Jerry Rust present. Cindy Weeldreyer excused. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

Florence Brown, 24164 Hwy. 36, Cheshire, indicated that the "Kinship" bill passed in both the House and the Senate, but was so "chopped up" that "Grandparents for Family Justice" no longer supports it. She stressed that the group needs the Board's help to get a grand jury investigation. Green indicated that he had talked to the District Attorney. Teresa Wilson, County Counsel, spoke with regard to grand jury investigations, noting that they are in the criminal arena and that it is up to the District Attorney to determine what will be brought to the grand jury. She stated that the Board cannot order a grand jury investigation.

Lawrence Carver, 2791 Bell Avenue, stated that he is chairperson for "Single Fathers of Oregon." He indicated that he has had ongoing problems gaining visitation with his daughter. Carver asked the Board to form a citizens' review board with regard to this issue.

Mary Regeth, 1010 Clark Avenue, co-founder of "Grandparents for Family Justice," remarked that the group has helped approximately 30 people get out of CSD. She asked for the Board's help in determining what to do to help keep families together. Rust observed that the Board has no authority as this is in the criminal/state arena. He stressed that the Board is not the right forum, suggesting that perhaps the Commission on Children and Families could comment on the proper forum for people to get relief. Green suggested that the concerns could be presented to the CCF, with a request to get some guidance with regard to the proper forum. He agreed to inform Brown of his findings.

Lucille McCready, Cottage Grove, reiterated the previous speakers' concerns.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held later.

4. COMMISSIONERS' BUSINESS

a. ORDER 95-8-9-1/In the Matter of Appointing Commissioner Bobby Green to the AOC Legislative Committee.

Dumdi observed the vacancy on this committee. MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 4-0.

5. EXECUTIVE SESSION as per ORS 192.660

To be held later in the day.

6. COUNTY ADMINISTRATION

a. Announcements

Bill Van Vactor, County Administrator, noted that John Goodson, Public Works Director, is encouraging the Board to visit as the improvements are made at the Short Mountain Landfill.

b. ORAL REPORT/Update-Juvenile Justice Center.

Steve Carmichael, Youth Services Director, distributed a handout dealing with topics to be discussed. Denis Hijmans indicated that he is chair of the newly-implemented Juvenile Justice Center Implementation Task Force. He reported that the first meeting was held in July to begin a 3-year design/implementation phase. Hijmans explained the topics/priority of the issues they are dealing with in an advisory capacity. Carmichael indicated that, with regard to the architect selection process, eight proposals/presentations have been received and are being reviewed. He stated that it will probably be mid-September before they bring a recommendation to the Board. With regard to the National Guard Armory, Carmichael indicated that a senate bill had passed allowing relocation. He noted that the next step would be discussions with the Board with regard to land use. Carmichael indicated that Lee Fish will be the first consultant on the project. Fish remarked that he is looking at pursuing recommendations regarding on organizational structure and staffing. He observed the need for construction management, noting the need to decide whether to hire outside or whether there is someone on staff who is capable/available. Fish stated that the level of Board involvement needs to be determined. He remarked that, to solidify the vision, a "focus group" process, including potential users of the facility, needs to be developed. Responding to Rust, Fish reported that he would probably be recommending that a construction manager be brought on board as soon as possible and that they will provide guidance on whether the entire plan needs to be developed before beginning construction, or whether construction would begin before final plans are completed. Green expressed concerns regarding the composition of the focus group, stressing that program workers need to be involved. Cornacchia reminded Van Vactor of construction management problems with the jail construction, stressing that construction monies should stay in Lane County if at all possible in complying with the competitive bidding process. Fish noted that careful development/drafting of the RFP will be important. He spoke with regard to the "master plan" of activities that needs to take place, distributing a draft of a timeline (see material on file). Van Vactor asked the Board to comment on the current level of participation they desire. Rust expressed his desire to have access to the agenda and an opportunity to "drop in."

c. ORDER 95-8-9-2/In the Matter of Applying to the State for a Regional Youth Corrections Facility to be Located at the Juvenile Justice Center.

Sally Walsh, Chair of the Workgroup on Regional Correctional Facility Implementation Task Force, reviewed the application detailed in the agenda memorandum (see material on file), discussing the major issues that may be potential problems. She stressed the desire for construction of the facility on the Juvenile Justice Center site, with development of a partnership including some common building and program functions between the two entities. She noted the additional material presented to the Board yesterday, detailing the changes in the Order and application (see material on file).

Cornacchia offered support for the direction being followed. He expressed concern as to the anticipated population, relative charges that bring them into the school, and whether "training school" is the same as previous detention facilities. Cornacchia noted that his constituents are not interested in a "kids' jail." Teresa Wilson, County Counsel, remarked that during discussion with bond counsel on the question of the need for the state to own the land, she had been given the impression that this would not be a barrier and that there are way ways of structuring long-term leases (longer than the term of the debt) which would allow construction. She urged the state to approach this issue as soon as possible. Dumdi presented some technical changes in the application.

MOTION: Approval of the Order, with the changes recommended. Cornacchia MOVED, Green SECONDED.

VOTE: 4-0.

7. PUBLIC WORKS

a. ORDER 95-8-9-3/In the Matter of Authorizing the County Administrator to Sign Oregon Justice Department Public Purpose Grant Applications and Authorizing the Chair of the Board to Sign Letters of Endorsement for Specific Projects.

John Goodson, Public Works Director, reviewed the agenda memorandum (see material on file). He noted the need for project priorities. He distributed additional material on the applications received from the cities of Cottage Grove, Coburg and Oakridge/Westfir, along with applications from Lane County and ODOT. Goodson explained that South Lane Wheels is a local transit provider for seniors and disabled and will be expanded as a link for proposed LTD service to Cottage Grove. Green asked if the City of Coburg had missed an opportunity with the Century Coalition to acquire DUII/radar equipped police cars.

Cornacchia noted that all projects are worthwhile, but that the condition of the Road Fund precludes sponsorship of any of them. He indicated his willingness to provide endorsements, however. MOTION: Approval of the Order, noting "LE" (Letter of Endorsement) will be placed beside each item on Exhibit A. Rust MOVED, Cornacchia SECONDED.

VOTE: 4-0. Goodson indicated he would present letters to Dumdi for signature tomorrow.

8. CONSENT CALENDAR

A. Approval of Minutes:

None.

B. Children and Families

1) ORDER 95-8-9-4/In the Matter of Delegating Authority to the County Administrator to Execute Contracts for Healthy Start Services With Birth to Three for $32,084, Relief Nursery for $52,500, and Parent Partnership for $65,348.

2) ORDER 95-8-9-5/In the Matter of Authorizing the Department of Children and Families to Develop and Submit the Safefutures Grant Application for $1.4 Million to the Office of Juvenile Justice and Delinquency Prevention (OJJDP) and Delegating Authority to the County Administrator to Sign Application Documents.

C. Health and Human Services

1) ORDER 95-8-9-6/In the Matter of Authorizing the County Administrator to Execute a Two-Year Lease Agreement Not to Exceed $40,000 for Office Space at 1907 Garden Avenue for Health and Human Services With Lane County as Lessee and Sarah Land Company as Lessor.

2) ORDER 95-8-9-7/In the Matter of Delegating Authority to the County Administrator to Sign Contracts as Listed in Exhibit A in the Department of Health and Human Services-New Opportunities.

3) ORDER 95-8-9-8/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $44,964 in Fund 85.

4) ORDER 95-8-9-9/In the Matter of Delegating Authority to the County Administrator to Sign Contracts as Listed in Exhibit A in the Department of Health and Human Services-Revenue/Personal Services Contract.

5) ORDER 95-8-9-10/In the Matter of Awarding a Subcontract to Vietnam Veterans of America in the Amount of $125,000 and Delegating Authority to the County Administrator to Sign the Subcontract.

D. Human Resources and Management Services

1) ORDER 95-8-9-11/In the Matter of Authorizing Personal Services Agreement With Brian L. Pocock for Workers' Compensation Legal Services for Fiscal Years 95-96, 96-97, and 97-98.

2) ORDER 95-8-9-12/In the Matter of Approval of a Disputed Claim Settlement Regarding the Workers' Compensation Claims of Opal Canaday.

3) ORDER 95-8-9-13/In the Matter of Authorizing a Sheriff's Sale of Surplus County-Owned Real Property and Delegating Authority to the Property Management Officer to Remove any Particular Parcel From Said Sale if Determined to be in the Best Interest of the County.

E. Public Works

1) RESOLUTION AND ORDER 95-8-9-14/In the Matter of Accepting Boating Facility Grants From the Oregon State Marine Board for Improvements at Signal Point, Triangle Lake, Mapleton, and Bender Boat Landings, Appropriating $330,770, and Delegating Authority to the County Administrator to Sign the Cooperative Agreements.

2) ORDER 95-8-9-15/In the Matter of Releasing, Dedicating, and Accepting Parcel "C," Second Addition to Northwood Estates, Book 45, Page 4, a Parcel of County Owned Real Estate, as a County Road (17-03-23) (Delrose Drive).

3) ORDER 95-8-9-16/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Periwinkle Road (17-01-19).

4) ORDER 95-8-9-17/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Hayden Bridge Road (17-02-19).

5) ORDER 95-8-9-18/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Evergreen Drive (17-04-13).

6) ORDER 95-8-9-19/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Spring Creek Drive (17-04-02).

7) ORDER 95-8-9-20/In the Matter of Amending the Adopted Design Concept for Improvement of North 19th Street and Yolanda Avenue.

8) ORDER 95-8-9-21/In the Matter of Accepting the Director's Report on Improvements to North 19th Street and Yolanda Avenue From City Limits to North 23rd Street Including Assessments.

It was requested that item 8.C.5. be pulled from the Consent Calendar and read separately as there was a language change in the Order.

MOTION: Approval of the balance of the Consent Calendar. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.

8. C. Health and Human Services

5) ORDER 95-8-9-10/In the Matter of Awarding a Subcontract to Vietnam Veterans of America in the Amount of $125,000 and Delegating Authority to the County Administrator to Sign the Subcontract.

MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.

At that time, Cornacchia asked for RECONSIDERATION of Item 8.E.8.

8.     E. Public Works

8) ORDER 95-8-9-21/In the Matter of Accepting the Director's Report on Improvements to North 19th Street and Yolanda Avenue From City Limits to North 23rd Street Including Assessments.

MOTION: Approval of the Order. Rust MOVED, Cornacchia SECONDED.

VOTE: 3-1, Cornacchia dissenting, due to his ongoing concerns regarding the County's assessment policies.

9. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. ORDER 95-8-9-22/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Timothy Wolden and Sharon L. Reger (Map #20-03-31-00-00807, Adjacent to 78454 Halderman Rd., Cottage Grove).

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. Cornacchia indicated that he was willing to accept the understandings of Turk and Wolden of how this situation occurred. VOTE: 4-0.

10. HEALTH AND HUMAN SERVICES

a. ORDER 95-8-9-23/In the Matter of Accepting PAAF #5 to the 1995-97 Intergovernmental Agreement #20-001 With the Mental Health and Developmental Disabilities Services Division; Appropriating an Additional $702,016 in Fund 86 and $166,871 in Fund 18; Increasing Positions by 4.45 FTE in the Department of Health and Human Services; and Delegating Authority to the County Administrator to Sign the PAAF and Contract Amendment With Whitebird Clinic.

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED.

VOTE: 4-0.

11. EMERGENCY BUSINESS

Jeff Turk, Property Management Officer, indicated that a third 30-day extension is being requested by McDonald Corporation regarding the Broadway Motel/Original Pancake House property. He also stated that another potential offer has come in from Shari's Management Corporation who is requesting 60 days to evaluate the proposal. MOTION: Approval of an additional 30-day extension, with a letter advising the McDonald Corporation that there are other potential purchasers and that progress needs to be shown before another extension may be granted (with a copy of such letter sent to Commissioners). Green suggested that perhaps future transactions be structured to deal with similar situations. Cornacchia MOVED, Green SECONDED.

VOTE: 3-1, Rust dissenting.

3. COMMISSIONERS' ANNOUNCEMENTS

Rust observed the death of Jerry Garcia.

Rust indicated he would be making a presentation next week on the transfer of O & C lands to state ownership.

There being no further business, this meeting adjourned into Executive Session at 11:00 a.m.

Sharon Giles, Board Secretary