December 27, 1995
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA
Chair Ellie Dumdi presided with Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer present. Steve Cornacchia excused. Zoanne Gilstrap, Recording Secretary.
1. ADJUSTMENTS TO THE AGENDA
One item on the Executive Session agenda was postponed.
2. PUBLIC COMMENTS
3. COMMISSIONERS' ANNOUNCEMENTS
To be held later today.
4. COMMISSIONERS' BUSINESS
a. PRESENTATION AND PLAQUE/To County and Citizens of Lane County for Recognition and Continued Efforts to Restore Healthful Air Quality in the Community.
Don Arkell, Lane Regional Air Pollution Authority, presented a plaque to Lane County and the citizens of Lane County as an appreciation award of acknowledgment for the efforts of the communities to work for clean air.
Arkell stated that the Eugene/Springfield area of Lane County met all air quality standards for carbon monoxide, ozone and particulate matter. He explained that much of the success for meeting standards could be attributed to community commitment and was largely due to reduction of woodstove smoke in the community. Arkell observed that in 1987, LRAPA asked citizens to curb woodburning during periods of poor air quality and, in 1990, the Board of Commissioners supported that effort and adopted the ordinance. He reported that as a result, this area is now back in compliance with federal air quality standards. Arkell further stated that LRAPA is in the preliminary process of requesting the EPA to redesignate this area as an attainment area being in compliance with air quality standards.
5. EXECUTIVE SESSION as per ORS 192.660
To be held later today
6. COUNTY ADMINISTRATION
David Suchart, Acting County Administrator, reported that Bill Van Vactor, County Administrator, had distributed a Special Relief Petition on Falcon Cable to all the Commissioners. He wanted to verify that those were received. Suchart stated that the Special Relief Petition should by reviewed for future discussion. He explained that no action was required at this time.
Dumdi noted that she has received comments from several people served by Falcon that rates have been and are continuing to steadily increase. She also stated that the issue has been raised that Falcon does not televise the Board of Commissioners' meetings and hopes to discuss that issue with them.
b. PUBLIC HEARING AND ORDER 95-12-27-1/In the Matter of Adopting the 1995-96 Supplemental Budget #2 and Making Appropriations.
Dumdi read this Order into the record. David Garnick, Sr. Management Analyst, reviewed this item (see material on file). In addition, he explained that there was an addendum to page 2 of the Order to include an adjustment to the Psychiatric Hospital.
Dumdi opened the Public Hearing. There being no one present who wished to testify, Dumdi closed the Public Hearing. MOTION: Approval of Order. Rust MOVED, Green SECONDED, VOTE: 4-0.
c. ORDER 95-12-27-2/In the Matter of Approving a Regional Strategies 2 New Technologies Grant Application for Johnson Crushers International, Inc. to Expand Facilities and Create New Job Opportunities Using Funds Held and Managed by the Eugene/Springfield Metropolitan Partnership.
Peter Thurston stated that this matter came before the Economic Development Standing Committee in November and comes recommended by Metro Partnership. He explained that this project would appear to create substantial development of job opportunities. Thurston reported that it has been recommended that the dollar amount be raised from $100,000 to $200,000 in this case.
Dumdi stated that this issue had been discussed with John Lively at the last EDD standing committee. Dumdi recommended it strongly as a promising project.
MOTION: Approval of the Order. Rust MOVED, Green SECONDED. VOTE: 4-0.
7. PUBLIC WORKS
a. STATUS REPORT/1994 Recycling Recovery Rate.
Ken Sandusky, Public Works, stated that Lane County exceeded the State mandated 1995 amount of a 30% recycling requirement by recycling at a 32% rate at the end of 1994. He explained that Lane County recycled 14,000 more tons in 1994 than in 1993 and had a decrease in the waste stream of 13,000 tons during the same period. He believed that 1996 should be a banner year due to two new MRF sites (material recovery facility) in the County.
Sandusky reported that the Lane County recovery rate is second in the state. However, it was noted that compost in backyard recycling is not credited as recovery.
Weeldreyer requested that the Legislative Committee explore adding language in the ORS that would allow credit for backyard composting.
b. UPDATE AND DISCUSSION/Coburg Wellhead Protection Program and Lane County Planning Commission Participation on the Coburg Drinking Water Protection Committee.
Weeldreyer explained that Coburg is active in protecting the city water supply and that state water standards have been met in the Coburg area (see material on file)
c. ORDER 95-12-27-3/In the Matter of Terminating the Existing County-City Road Partnership Agreements and Renegotiating New Agreements with the Cities.
Ollie Snowden, Public Works, explained that this issue had been reviewed by the Finance & Audit Committee. The Committee felt that to preserve options for the Board, it would be best at this point to notify the cities that the current agreements would be terminated as of June 30, 1996 according to the agreement options. He explained that the language in the current agreement states that the cities must be notified by January 1 if the agreement is to be terminated. He further explained that the agreement does not include language regarding modifications or changes to the allocations, and, therefore, termination was the only option. Snowden believed the Finance & Audit Committee does not want to create any undue stress on the part of cities. He stated that the committee wanted to make it clear that this termination is merely to give the Board an opportunity to fully review the road fund status. Snowden explained that the intent is that once that review is complete and priorities are set, there would be a new set of City/County Road Partnership Agreement negotiations. Snowden distributed copies of a proposed draft letter to be sent to the cities as an explanation of the termination.
Green and Weeldreyer, co-chairs of the Finance & Audit Committee, both agreed that Snowden was correct in that this is just a notification to cities that Lane County is in the process of reviewing the road funds. Weeldreyer highlighted that because of language in the existing agreement, Lane County is giving notice of termination because there is no other option.
Snowden noted that the cities have received their fiscal 95/96 payments.
MOTION: Approval of the Order. Green MOVED, Weeldreyer SECONDED. VOTE: 4-0.
8. CONSENT CALENDAR
A. Approval of Minutes
B. Assessment & Taxation
1) ORDER 95-12-27-4/In the Matter of A Refund to Bald Knob Land and Timber Company and Marc K. Sellers, Attorney of Record.
C. County Counsel
1) ORDER 95-12-27-5/In the Matter of A Merit Increase for County Counsel (Wilson).
D. Health and Human Services
1) RESOLUTION AND ORDER 95-12-27-6/In the Matter of Accepting an Intergovernmental Agreement With Multnomah County, dba Care Oregon, and Delegating Authority to the County Administrator to Sign an Intergovernmental Agreement.
E. Human Resources and Management Services
1) ORDER 95-12-27-7/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to Judy E. Allen, Randolph A. Allen, and Richard A. Jacobson and Executing the Associated Land Sale Contract (Adjacent to 4990 Morley Loop, Eugene, Map #17-04-28-23-16700).
2) ORDER 95-12-27-8/In the Matter of Approving the Sale of Surplus, County-Owned Real Property to Merrillyn Barto and Executing the Associated Land Sale Contract (Map #19-03-17-00-02200, Adjacent to 83057 Hungry Hill Road, Creswell).
1) ORDER 95-12-27-9/In the Matter of Appropriating an Additional $237,865 in Revenues and Expenditures for the Southern Willamette Private Industry Council (JTPA Department) in Fund 49.
2) ORDER 95-12-27-10/In the Matter of Establishing a JOBS Plus Implementation Council.
G. Public Works
1) ORDER 95-12-27-11/In the Matter of Releasing, Dedicating and Accepting Parcel "E," Second Additional to Cinderella Park, Book 53, Page 24, a Parcel of County Owned Real Estate, as a County Road (17-04-01) (Dean Avenue).
2) ORDER 95-12-27-12/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Dean Avenue (17-04-01).
3) ORDER 95-12-27-13/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Anderson Lane (17-03-28).
MOTION: Approval of the Consent Calendar. Green MOVED, Weeldreyer SECONDED. VOTE: 4-0. Green wanted to note that in ORDER 95-12-27-5 / In the Matter of a Merit Increase for County Counsel, he would like to comment on the talent of County Counsel Wilson as well as the whole counsel staff. He extended appreciation for their hard work and stated that Wilson is very deserving of this merit.
9. COUNTY COUNSEL
a. ORDER 95-12-27-14/In the Matter of Revolving Loans of Road Funds Through the Economic Development Assistance Program (EDAP). (NBA & PM 12/12/95) (Stephen Vorhes)
This Order was postponed. Vorhes pointed out that this is simply a report back.
This issue was to be heard on December 12, 1995 (see material on file). The Board had asked County Counsel to look at the ability to create a revolving loan fund program in the EDAP portion of the road fund that is used to support economic development. Vorhes explained that there is statutory authority for an economic development revolving loan program. He stated the issues involved in loaning funds were security, payback and County reassurance that it would be repaid the value that it provided. Vorhes explained that there was already a mechanism in place to perform road projects and to recoup a portion of that road project cost from the adjoining property owners. Because that assessment process could also be used to secure repayment of road projects performed through the Economic Development Assistance Program, that process could be one option that is available for the Board.
Rust stated he is very interested in establishing a revolving fund. He questioned whether the Board would have flexibility in applying a repayment formula. Rust felt that perhaps the County could require full repayments in some cases and require partial repayment in others. He suggested perhaps even lengthening the time of repayment in some cases. Rust expressed his hope to go forward with this project and also to give Commissioners quite a bit of latitude in which to administer.
In response to Rust, Vorhes stated that flexibility is something that could be written into either the assessment program policy or into a separate revolving loan program. He explained that this would be a policy decision on the part of the Board. Vorhes explained that the limited number of dollars available for EDAP and how to make them go as far as possible was a major issue.
Vorhes observed that the terms could certainly be established as part of that loan program and that the details might be something to be discussed in the Finance & Audit Committee. He suggested that the Finance & Audit Committee help develop a particular program proposal which could be brought to the Board for review. He reiterated that there is the authority to go either direction; to establish a loan program itself or simply to use the current assessment process and mechanism.
Green agreed that it might be beneficial to have the Finance & Audit Committee develop the details.
Vorhes suggested deferring some of these issues to the Public Works' staff since they have previously looked at revolving loan programs. He felt they should be involved in developing details of this loan program because they have some concerns about the assessment side of the program.
Rust stated he would like to refer this to Finance & Audit and set March 1, 1996 as a date to report back. Green stated he would also like to see this accelerated but explained that because the Finance & Audit Committee was also working on the Indirect Study, he did not know if the March 1 date could be met.
Weeldreyer stated that projects including Florence and Woodleaf are on hold pending further Finance & Audit Committee discussions of the Road Fund Finplan.
Dumdi asked Ken Hobson, City Manager for Florence, if Florence could wait until March or April. Hobson explained that the State had indicated an ability to wait 90 days in terms of an extension of time. He said the end of March would still allow them to make the 1996 construction season. However, Hobson did say that he was concerned about time because if the project did not get started fairly quickly, they will miss out on the construction season for 1996 and will have to wait for the 1997 construction season to get the pavement completed.
MOTION: To agree in concept to the idea of establishing revolving loans of road fund money and to refer this matter to Finance & Audit Committee with a report back by March 1, 1996 with ability to implement.
Weeldreyer stated that she agrees with Green regarding his concern of the importance of Finance & Audit Committee's commitment to the Indirect Study item and timing of this report back.
Rust stated he would modify the Motion to include a joint referral to include the Economic Development Committee as well as Finance & Audit.
Rust MOVED, Weeldreyer SECONDED. VOTE: 4-0 in favor as modified.
10. HEALTH AND HUMAN SERVICES
a. RESOLUTION AND ORDER 95-12-27-15/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $24,506, as Per Revision #5 to the 1995/96 Intergovernmental Agreement With the Oregon Health Division.
Rockstroh gave a brief report and stated that these are one-time monies.
MOTION: Approval of the Order. Green MOVED, Weeldreyer SECONDED, VOTE: 4-0.
b. RESOLUTION AND ORDER 95-12-27-16/In the Matter of Establishing Two 1.0 FTE Mental Health Associate (MHA) Positions in the Department of Health and Human Services.
Rockstroh explained that the purpose of this order would be to allow a shift of staff positions for elimination of extra help, that it is not a fiscal issue but rather a separate issue to eliminate extra help.
Green questioned if there would be recruitment for this position. Rockstroh responded that it would be open to County employees first and then would become open for a competitive search. Suchart explained that if the position was filled by a County employee as a promotion, a position would then be created by that promotion and that position would become open for external recruitment.
MOTION: Green MOVED, Rust SECONDED. VOTE: 4-0.
11. COUNTY ADMINISTRATOR'S BUSINESS
12. EMERGENCY BUSINESS
3. COMMISSIONERS' ANNOUNCEMENTS
Weeldreyer discussed the First Night 96. She explained that First Night 96 was a New Year's Eve celebration in downtown Eugene from 4:00 p.m. to midnight. Weeldreyer reported that admission pins would sell for $3.00. She explained that local businesses were supporting it as a way for families to safely celebrate the New Year.
Dumdi reminded the Commissioners that any corrections to the draft ballot of the Sheriff's Levy were due by January 4, 1996. She also asked that they be prepared for discussion of this item on January 10th.
Rust expressed his concern of the Gaming Facility Bill and said he would like to see a negotiating committee formed. He suggested that he could serve along with Van Vactor, Wilson and Dumdi. Rust stated that while he is not excited about the gaming issue, he would like to suggest economic development ideas to the tribe and would like to encourage development of their economy.
Dumdi reported that next Wednesday, January 3, 1996 at 10:00 a.m. is the State of the County Address and election of officers.
There being no further business, this meeting adjourned into executive session.
Zoanne Gilstrap, Recording Secretary
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