February 22, 1995
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA
Vice-Chair Cindy Weeldreyer presided with Steve Cornacchia, Bobby Green and Jerry Rust present. Ellie Dumdi excused. Sharon Giles, Recording Secretary.
1. ADJUSTMENTS TO THE AGENDA
2. PUBLIC COMMENTS
Jim Seaberry, 3294 Stark, Santa Clara, mentioned that he had viewed yesterday's Board meeting regarding elections. He asked that Lane County Commissioners withhold lobbying support of SB319 pending assurance that vote by mail could be performed with accountability to the voters of the state of Oregon.
3. COMMISSIONERS' ANNOUNCEMENTS
To be held later in the meeting.
4. COMMISSIONERS' BUSINESS
a. ORDER 95-2-22-1/In the Matter of Commending Second Grade Class at Thurston Elementary School, Room 7.
Rust introduced this item and greeted the visitors from the Second Grade Class at Thurston Elementary School. He introduced Susan Colonna, the class teacher. Rust commented on the project the children had researched regarding violence on television and commended them for their efforts. Colonna provided an overview of the project. She introduced Rachel who spoke about stopping violence so the world could be a better place. Trevor indicated that the children had decided to stop buying products that advertised the violent shows. Colonna and the class read the Declaration of Independence from Violence and stated that the class would be writing to legislators. Rust spoke to the children and thanked them for their efforts. MOTION: Approval of the Order. Rust MOVED, Cornacchia SECONDED. VOTE: 4-0. Green expressed his appreciation to the children for their good behavior and the good example they displayed. He thanked the teachers and parents for their work and support.
5. EXECUTIVE SESSION as per ORS 192.660
6. COUNTY ADMINISTRATION
Bill Van Vactor, County Administrator, indicated that staff would notify the Budget Committee of meetings on March 13 from 11:30 a.m. to 1:30 p.m. continuing on March 13 and March 14 from 5:30 p.m. to 9:00 p.m., and finalizing on March 15 from 1:30 p.m. until 9:00, if necessary.
b. ORDER 95-2-22-2/In the Matter of Committing $1,000 in Video Lottery Funds for a Prospective CDBG Housing Retention Grant.
Peter Thurston, Economic Development Coordinator, briefly reviewed this item. MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 4-0.
7. CONSENT CALENDAR
A. Approval of Minutes:
December 6, 1994, Work Session, following Budget Committee Meeting
December 6, 1994, Regular Meeting, 1:30 p.m.
December 7, 1994, Regular Meeting, following HACSA
December 7, 1994, Regular Meeting, 1:30 p.m.
December 19, 1994, Commissioner Vacancy Interviews, 9:00 a.m.
December 20, 1994, Work Session, 9:00 a.m.
December 21, 1994, Regular Meeting, following HACSA
December 21, 1994, Regular Meeting, 1:30 p.m.
January 17, 1995, Leadership Team Meeting, 8:30 a.m.
January 31, 1995, Leadership Team Meeting, 8:30 a.m.
B. Assessment and Taxation
1) ORDER 95-2-22-3/In the Matter of a Refund to Willamette Valley Company.
C. Health and Human Services
1) ORDER 95-2-22-4/In the Matter of Accepting Revision #5 to the 1994/95 Intergovernmental Agreement With the Oregon Health Division in the Amount of $10,187; Increasing Appropriations in Revenues and Expenditures in the Amount of $10,187; and Delegating Authority to the County Administrator to Sign Revision #5 and a Subcontract Amendment With HIV Alliance.
2) ORDER 95-2-22-5/In the Matter of Accepting Amendment #15 and Plan/Amendment Approval Forms #95 and #97 to the 1993-95 Intergovernmental Agreement #20-001 With the State Mental Health and Developmental Disabilities Services Division; Delegating Authority to the County Administrator to Sign the Documents and Appropriating an Additional $18,442 in Revenues and Expenses in Fund 24 for Contract Year 1994-95.
3) ORDER 95-2-22-6/In the Matter of Amending Appropriations for Revenues and Expenditures in the Amount of $10,000 in Fund 24.
4) ORDER 95-2-22-7/In the Matter of Appointing Medical Staff of Lane County Psychiatric Hospital and Granting Them Physician Privileges as Listed in Exhibit A.
5) ORDER 95-2-22-8/In the Matter of Accepting $2,133.45 From the Oregon Health Division and Increasing Appropriations in Revenues and Expenditures in the Amount of $2,133.45.
D. Human Resources and Management Services
1) ORDER 95-2-22-9/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to William T. Emery and Kevin J. Collins (Map #17-04-26-24-09900, Adjacent to 105 Iowa Street, Eugene).
2) ORDER 95-2-22-10/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to the Lucien and Colette Donofrio Family Living Trust (Map #16-04-03-00-00300, Adjacent to 30041 Collins Lane, Junction City).
3) ORDER 95-2-22-11/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to John L. Perry (Map #16-06-36-00-03800, Adjacent to 24706 Butler Road, Junction City).
4) ORDER 95-2-22-12/In the Matter of Increasing the Revolving Fund for the Lane County Department of Public Works.
E. Public Works
1) ORDER 95-2-22-13/In the Matter of Entering Into a Funds Exchange Agreement With Oregon Department of Transportation (ODOT) for Reconstruction of Marcola Road from Camp Creek Road to Sunderman Road, Including a New Traffic Signal at Camp Creek Road Intersection.
2) ORDER 95-2-22-14/In the Matter of Accepting the Bids Selling Parcels of Surplus County Owned Real Property.
3) ORDER 95-2-22-15/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Kourt Drive (17-04-14).
4) ORDER 95-2-22-16/In the Matter of Releasing, Dedicating, and Accepting Parcel "A," First Addition to Ocean Woodlands, Book 60, Page 13, a Parcel of County Owned Real Estate, as a County Road (18-12-10) (Leeward Drive).
5) ORDER 95-2-22-17/In the Matter of Acceptance of Frontage Roads Located Within the Martin Creek-Comstock Section of the Pacific Highway (I-5) as County Roads Being Located in Township 21 South, Range 4 West, Sections 11, 12, 13, & 14 (21-04-11, 12, 13, & 14).
6) ORDER 95-2-22-18/In the Matter of Authorizing the Parks Division to Apply for a State Marine Board Facility Grant to Construct a Short Term Boat Moorage Facility and Replace the Boarding Float at Richardson Park and Delegate Authority to the County Administrator to Sign the Application.
7) ORDER 95-2-22-19/In the Matter of Authorizing a Sheriff's Sale of Various Surplus County-Owned Real Property.
8) RESOLUTION AND ORDER 95-2-22-20/In the Matter of Acquiring Fee or Other Interests in Certain Real Properties for the Improvement of Marcola Road.
MOTION: Approval of the Consent Calendar. Green MOVED, Rust SECONDED. VOTE: 4-0.
8. COUNTY COUNSEL
a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 3-95/In the Matter of Amending Chapter 4 of Lane Code to Delete $20/Day Car Rental Tax Exemption, Dedicate that Share of Revenue to County General Fund, and Set an Effective Date of May 1, 1995 (Second Reading and Public Hearing: March 8, 1995, 1:30 p.m., Harris Hall Main Floor).
Weeldreyer read this Ordinance into the record. Teresa Wilson, County Counsel, indicated that letters had been sent to all car rental agencies. She commented on potential substitute pages being distributed dealing with indirect. Cornacchia discussed previous conversations regarding the difference between visitors who rent cars and local residents who rent cars during insurance work on their damaged vehicles. He supported the idea of the indirect, but remarked that he was hesitant to place Lane County in the position of proposing this without first having a discussion with people who received commitments previously (the car rental industry). Cornacchia suggested asking the people involved to come in for a discussion with the Board in a setting other than a public hearing. Wilson indicated that car rental tax collections come in quarterly, thus the only effect of a delay may be reduction of a certain amount of revenue for next year. Van Vactor noted that the rental agencies had been notified of the first reading and public hearing, so other arrangements would need to be made with the industry. Wilson indicated that she did not have the additional information on rate amounts below the $20 figure. Rust indicated he was ready to move forward with the public hearing. Weeldreyer stated her interest in moving ahead with this because of the deficit being faced next year. She also discussed her desire for a "sunset" to show that this is a temporary emergency revenue measure. Weeldreyer stated that she would participate in any informal discussions held before the time of the public hearing. Green and Cornacchia indicated that they would not be available for the March 8 public hearing. Wilson indicated the need for specific language in the Motion if a sunset date is desired. Cornacchia stated that the sunset option could be incorporated into the reading of the ordinance and removed at a later time if so desired. Rust suggested a sunset date of July 1, 1996 on the $20 per day exemption. Wilson asked for time to recraft the ordinance with language that would not sunset the indirect. This issue was tabled until the afternoon session to allow Wilson time to prepare revisions.
b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 4-95/In the Matter of Amending Chapter 4 of Lane Code to Delete References in the Lane County Transient Room Tax to the 1977 Voter Approved Fairgrounds Bonds Which are Now Fully Paid, and Add References to the 1994-95 Fairgrounds Projects (Second Reading and Public Hearing: March 8, 1995, 1:30 p.m., Harris Hall Main Floor).
Weeldreyer read this Ordinance into the record. Van Vactor distributed a handout relating to corrected language for the ordinance dealing with indirect. MOTION: Approval (including addition of the indirect language) of the First Reading and Setting Second Reading and Public Hearing for March 8, 1995 at 1:30 p.m. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.
9. DISTRICT ATTORNEY'S OFFICE
a. ORDER 95-2-22-21/In the Matter of Establishing Three Senior Prosecutor 1 Positions and Eliminating Three Deputy District Attorney 4 Positions in the District Attorney's Office.
Doug Harcleroad, District Attorney, briefly reviewed this item. MOTION: Approval of the Order. Rust MOVED, Green SECONDED (for discussion). Van Vactor recommended receiving a report from David Garnick regarding the lapse policy. Cornacchia indicated he could support this only if there is a change in County policy with regard to fiscal accountability. He referred to continued spending by departments when planned funding has not come through, requiring that the spending be picked up by the general fund. He expressed concern that no readjustments are being made mid-term. Garnick stated that the latest projections indicate that there may be no cash balance carried forward. Rust asked for a list of departments, their targets and performance, and problem revenue sources. Cornacchia asked whether the Board was going to continue the prior methodology for the balance of this fiscal year. Van Vactor stated staff could report back at the next meeting with the numbers requested. He recommended not approving Harcleroad's request.
Responding to Cornacchia, Van Vactor indicated a new policy was appropriate, but that he would like to talk with the two problem departments. Green discussed the larger issue of incentives/disincentives. With regard to Harcleroad's proposal, Green remarked that it is reasonable, but that the message needs to go out on the long-term policy issues. Cornacchia agreed, reiterating the need for a "mid-course" correction. Weeldreyer concurred. Garnick noted that planned lapse is not allocated to departments. Rust agreed to approve this Motion, noting that Harcleroad has managed his budget, but did express his concern on the overall policy problem. Responding to Green, Van Vactor remarked that the most recent lapse is from the over collection of revenue. Green observed the need for departmental tracking and accountability. Weeldreyer observed that a bar graph monthly for Board review would allow for analysis/accountability. There was consensus to direct the County Administrator to notify departments of a cease/desist direction as it goes to underrealized revenues and move forward with that unless additional information comes forward that there is a problem. Rob Rockstroh, Director Health and Human Services, reflected on his department's problems with billing/payments/medicare. He expressed his support of expenditure control measures. VOTE: 4-0.
10. HEALTH AND HUMAN SERVICES
a. ORDER 95-2-22-22/In the Matter of Amending Chapter 3 of Lane Manual to Increase the Membership of the Community Mental Health Advisory Committee (LM 3.524).
MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.
b. ORDER 95-2-22-23/In the Matter of Accepting a Supportive Housing Program Grant From the U.S. Department of Housing and Urban Development in the Amount of $398,627; Delegating Authority to the County Administrator to Sign the Contract Between the U.S. Department of Housing and Urban Development and Lane County.
MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. Steve Manela addressed the file notes attached to the agenda memorandum. He agreed that these dollars could not be used to replace dollars in existing programs. Manela explained that in order to provide indirect to the County, it would be necessary to assign personnel to the grant. Van Vactor remarked that a full cost recovery system study would be beneficial. Direction was given to look for indirect where appropriate. VOTE: 4-0.
11. HUMAN RESOURCES AND MANAGEMENT SERVICES
a. ORDER 95-2-22-24/In the Matter of Establishing a New Classification and Adopting a Salary Range for Planning Program Manager in the Department of Public Works/Land Management Division.
Cheryl McCawley, Personnel Analyst, provided a brief review of the item. MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. Cornacchia noted that this is not a new item, simply a confirmation of previous policy direction. Weeldreyer observed receipt of an AFSCME memo noting reservations on this item. VOTE: 4-0.
12. EMERGENCY BUSINESS
3. COMMISSIONERS' ANNOUNCEMENTS
Rust announced an open house/grand opening of the CVALCO offices today at 5:15 p.m. at 8th and Olive.
There being no further business, this meeting adjourned at 10:37 a.m.
Sharon Giles, Board Secretary