APPROVED 12/13/95

July 26, 1995
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 9:00 a.m.

Vice-Chair Cindy Weeldreyer convened the meeting at 9:04 a.m. with Commissioners Steve Cornacchia, Bobby Green Sr., and Jerry Rust present. Excused: Ellie Dumdi. Leslie Barrett, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENT

Patrick Bronson, 861 Adams, Eugene, distributed a handout and said he would appreciate some feedback or discussion concerning unlimited growth after his presentation. Rust offered that Bronson needed to go beyond his presentation, that his statement was an introduction to a subject, but doesn't really suggest a proposed action or what Bronson might think it would be important for the Board to do. Rust said that this was a fine opening for a longer discussion. Bronson indicated he would take the feedback and come back for a longer discussion centered around some suggestions.

Green inquired if he was representing himself as an individual, or as part of a consortium. Bronson said he was representing himself. Green stated his agreement that the area was going to continue to grow, and what is important is how we manage the growth, and that there may be safeguards that can be put in place. Green also suggested that Bronson come back with some further information for a future discussion.

Cornacchia commented that the situation of how a community develops is not an either/or situation of growth or no growth, and that we daily struggle with the in-between. Cornacchia indicated that the Board deals with that on a daily basis, deciding how resources of government are applied to the community, but also in those new dynamics that occur everyday.

Cornacchia remarked that Bronson's comments on how to keep the area at that size implies that there is a two-sided coin, of growing or not growing, and that was not a proposition that he supports or agrees with, but that there is a lot of room between the two propositions.

Bronson stated that growth at some point needs to be managed and limited. Bronson indicated some planning ahead will look at a limit on growth.

Weeldreyer thanked Bronson for his presentation, and compared growth in Lane County to the rain in Lane County -- that you can't stop it from falling, but can decide who is going to get wet and who is not. Weeldreyer said that was the challenge that the Board has as policy makers and the challenge that the citizens of Lane County have to determine, what types of efforts and initiative can be taken to manage the growth.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held later.

4. EXECUTIVE SESSION

To be held later. Weeldreyer indicated that if it looked like the Executive Session was crowding the lunch hour, she would like to suggest that it be saved for the afternoon. It was the consensus that that could occur.

5. COUNTY ADMINISTRATION

a. Announcements

Bill Van Vactor stated under Contract Appeals Procedures, the County Administrator has to issue a final letter with regard to any appeals. He indicated that he had done that with the David Sweet appeal and distributed copies last week. Van Vactor said that the Board had seven days from that date to bring up any issues, or it would become final. Green thanked Van Vactor for the summary, and stated that as a new Commissioner of six months, it was helpful to know what the next step was.

b. PUBLIC HEARING AND ORDER 95-7-26-1/In the Matter of Adopting the 1995-96 Supplemental Budget #1 and Transferring Appropriations and Positions.

David Garnick introduced the Order giving a brief overview. Due to the creation of the Department of Children and Families, and because that department did not have any appropriation in the regular adopted budget, a supplemental budget was required. Garnick noted that at the last minute, it was discovered that one FTE was left out--that the dollars were accounted for, but the position count was not. An amended Board Order was distributed earlier in the morning.

Weeldreyer opened the Public Hearing. There being no one present who wished to testify, Weeldreyer closed the Public Hearing. MOTION: Approval of the Amended Order. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.

c. ORDER 95-7-26-2/In the Matter of Authorizing the Addition of 0.50 FTE to the 0.50 FTE Board Office Specialist 2 Position in County Administration To Allow for Improved County Administration Response Time and Provide Back Up for Other Board Office Specialists.

Tanya Heaton reviewed that this was the half-time position that was formerly filled by Beth McAllister. Arlene Marshall had requested that the position be moved to a full-time position, which would take on the payroll and expense processing for Commissions and Families, Community and Economic Development, RCIC, and Community Corrections Administration. Heaton indicated that the additions bring the position to .75 and stated that the additional .25 time can be used as backup.

After a brief discussion, Cornacchia clarified that if, in subsequent years, the funding was withdrawn for Children and Families or Community Corrections, that the position would be cut, reverting to the half-time that is funded by the General Fund. MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.

d. ORDER 95-7-26-3/In the Matter of Requesting Issuance of Industrial Revenue Bonds by the State of Oregon for Industrial Adhesives, Inc. Weeldreyer inquired if this had any relationship to the County's Bond rating. County Counsel Teresa Wilson responded negatively. MOTION: Approval of the Order. Green MOVED, Cornacchia SECONDED. VOTE: 4-0.

6. PUBLIC WORKS

a. ORDER 95-7-26-4/In the Matter of Approving a Project Design Concept for Improvement of Coburg Road Between McKenzie View Drive and the Coburg City Limits.

Ollie Snowden briefed the Board on the project, stating it was the first of three projects on the CIP for the Coburg Road Project. Discussion followed. MOTION: Approval of the Order. Rust MOVED, Green SECONDED. VOTE: 4-0.

b. ORDER 95-7-26-5/In the Matter of Amending the Public Works FY 96-FY 00 Five-Year Capital Improvement Program and the List of Public Improvement Projects for the Lane County FY 95-96 Budget to Revise Projects on Ridgeway Road.

Snowden informed the Board that there were originally two projects on Ridgeway Road: a bridge replacement that presented construction difficulties in rebuilding at the same location because of its location under power lines, and realignment of a curve. Staff encountered neighbor opposition regarding the projects, and a further meeting was held with staff and Weeldreyer present. With continued opposition of the projects, Snowden stated he agreed not to pursue the projects, as proposed. Action on this item will revise the CIP to indicate that the bridge would be reconstructed at Milepost 1.76 at its current location, and there would not be a CIP project to realign the curve at Milepost 1.5. Snowden indicated that the property owner at Milepost 1.5 was unhappy that the curve would not be realigned. Snowden said that staff was pursuing the possibility of doing some minor relocation with County forces, and that approval of the Order would not preclude some minor work with County forces at Milepost 1.5.

Weeldreyer said that she had met with Mr. Alford, the property owner at Milepost 1.5, and that he was not in support of the proposed realignment, as it was too big of a project. Alford had indicated to Weeldreyer that he was looking for some minor modifications, possibly by putting a berm as the road comes to a sharp left turn to keep people who are traveling too fast from landing in his yard. The residents at the meeting were of an overwhelming majority to replace the bridge, but didn't want the curve realignment.

Weeldreyer had subsequent phone calls from Alford and Mr. Craig, the other adjoining property owner on the other side of the curve, who are both willing to give some right-of-way so that County forces can smooth out that corner, which is a more appropriate solution for County engineers than a berm. To avoid any misunderstanding, Weeldreyer had asked Alford and Craig to contact other residents present at the meeting and sending a letter with all their signatures saying they don't mind the minor work being done on the curve by County forces, and that she would be in support of doing that. Weeldreyer anticipates that letter will be received within the next couple of weeks. This project will be worked into the regular maintenance schedule.

MOTION: Approval of the Order. Weeldreyer MOVED, Cornacchia SECONDED. VOTE: 4-0.

c. FIFTH READING AND ACTION/Ordinance PA 1072/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Agriculture" to "Rural," Rezoning that Land from "E-30/Exclusive Farm Use" to "RR-5/Rural Residential 5," and Taking Exceptions to Statewide Planning Goals 3 and 4; and Adopting Savings and Severability Clauses (file PA 0229-95; Henton).(NBA & PM 5/3/95, 5/16/95, 5/30/95 & 6/13/95). Michael Copely

Michael Copely, Associate Planner, announced that this was the fifth reading of the agenda item, and that there would be a sixth reading and a seventh reading on the C. W. Henton Property at Camp Creek.

MOTION: Approval of a sixth reading for September 6, 1995 and a seventh reading for September 20, 1995. Rust MOVED, Cornacchia SECONDED. VOTE: 4-0.

Green requested some staff assistance in understanding rezoning properties. He will schedule some time with Land Management staff, and perhaps County Counsel representatives, to better understand land issues.

7. CONSENT CALENDAR

Cornacchia inquired why Item D-3, authorizing a $1.5 million Interfund Loan to the Juvenile Justice Center Construction Center, was a Consent Calendar item. Van Vactor indicated that a discussion was held previously (on a day when Cornacchia was absent), but did not recall if the loan was specifically discussed. County Council Teresa Wilson stated there wasn't specific discussion at the agenda setting meeting, which she thought was in part due to the recent discussion on bond issuance and the timing of that. Cornacchia indicated it was the largest Consent Calendar item he had seen.

A. Approval of Minutes: April 4, 1995, Work Session, 9:00 a.m.
April 11, 1995, Special Meeting, 1:00 p.m.
April 18, 1995, Work Session, 9:00 a.m.
April 19, 1995, Regular Meeting, following HACSA
April 19, 1995, Regular Meeting, 1:30 p.m.
May 2, 1995, Work Session, 9:00 a.m.
May 3, 1995, Regular Meeting following HACSA
June 5, 1995, BCC Goal Setting, all day

B. County Administration

1) ORDER 95-7-26-6/In the Matter of Reappointing a Justice Pro Tempore for the Central Lane Justice Court for 60 Days.

2) ORDER 95-7-26-7/In the Matter of Reappointing a Justice Pro Tempore for the Oakridge Justice Court for 60 Days.

3) ORDER 95-7-26-8/In the Matter of Reappointing a Justice Pro Tempore for the Florence Justice Court for 60 Days.

C. Health and Human Services

1) ORDER 95-7-26-9/In the Matter of Accepting an Intergovernmental Agreement With the Oregon Department of Administrative Services, Criminal Justice Services Section in the Amount of $120,000 and Accepting Revenue in the Amount of $5,000 From the Lane County Interagency Narcotics Enforcement Team (INET) for the Lane County Drug Court; and Delegating Authority to the County Administrator to Sign an Intergovernmental Agreement With the Oregon Department of Administrative Services and a Subcontract With Addiction Counseling and Education Services, Inc.

2) ORDER 95-7-26-10/In the Matter of Approving Contracts for Personal Services in the Lane County Health and Human Services (H&HS) Mental Health Program With the Qualified Professionals Listed in Exhibit A Attached; and Delegating Authority to the County Administrator to Sign the Contracts.

3) ORDER 95-7-26-11/In the Matter of Accepting Amendment #2 to the Intergovernmental Agreement With the State of Oregon Child Development and Rehabilitation Center, Oregon Health Sciences University in the Amount of $36,788; and Delegating Authority to the County Administrator to Sign Amendment #2.

4) ORDER 95-7-26-12/In the Matter of Accepting an Intergovernmental Agreement With the State of Oregon Children's Services Division in the Amount of $49,560; and Delegating Authority to the County Administrator to Sign an Intergovernmental Agreement With the State of Oregon Children's Services Division in the Amount of $49,560.

5) ORDER 95-7-26-13/In the Matter of Delegating Authority to the County Administrator to Sign Subcontracts as Listed in Exhibit A in the Department of Health and Human Services.

D. Human Resources and Management Services

1) ORDER 95-7-26-14/In the Matter of Readopting Lane Manual 4.020 Relating to Investment Policies.

2) ORDER 95-7-26-15/In the Matter of Increasing the Revolving Fund for the Lane County Department of Health & Human Services.

3) ORDER 95-7-26-16/In the Matter of Authorizing the Director of Human Resources and Management Services to Effect an Interfund Loan to the Juvenile Justice Center Construction Fund in an Amount Not to Exceed $1,500,000.

E. Public Safety

1) ORDER 95-7-26-17/In the Matter of Authorizing Renewal of an Intergovernmental Agreement With Willamette National Forest.

F. Public Works

1) ORDER 95-7-26-18/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Faulhaber Road (17-06-25)

2) ORDER 95-7-26-19/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for North Park Avenue (17-04-23).

3) ORDER 95-7-26-20/In the Matter of Approving an Amendment to a Work Order With EMCON for Additional Design Services for the Phase III Cell at the Short Mountain Landfill and Authorizing the County Administrator to Execute the Amendment.

MOTION: Approval of the Consent Calendar. Rust MOVED, Cornacchia SECONDED. VOTE: 4-0.

8. HEALTH AND HUMAN SERVICES

a. RESOLUTION AND ORDER 95-7-26-21/In the Matter of Appointing One Member to Fill a Vacancy to the Mental Health Advisory Committee.

Rob Rockstroh indicated that the Order involved the appointment of one individual to the Mental Health Advisory Committee. MOTION: Approval of the Order. Green MOVED, Rust SECONDED. VOTE: 4-0.

b. RESOLUTION AND ORDER 95-7-26-22/In the Matter of Increasing a .50 FTE PC/Network Technician to 1.0 FTE in the Department of Health and Human Services.

Rob Rockstroh introduced the item, stating that Health and Human Services had been very active in downsizing and moving to a network, that this was money budgeted to Administration, and that no new County General Fund monies would be utilized for this position. Van Vactor stated that one technician for 153 machines was very frugal.

MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.

9. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. ORDER 95-7-26-23/In the Matter of Creating the Classification of Children and Families Director as a Result of the Establishment of the New Department of Children and Families.

MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 4-0.

b. ORDER 95-7-26-24/In the Matter of Establishing the Classification and Corresponding Salary Range for Child Advocacy Program Manager in the District Attorney's Office.

MOTION: Approval of the Order. Green MOVED, Rust SECONDED. Cornacchia requested a comment on the file note.

Cheryl McCawley, Personnel Analyst, said that she had not seen a file note and did not know that one had been attached. McCawley stated that this would not create a new FTE in that program, that the position of Program Services Coordinator was recently vacated, and as a result of that, the District Attorney reorganized the program, upgrading this position. Weeldreyer indicated the file note referenced the memo, not addressing the costs of reclassification and impact on services.

After some discussion regarding lapse positions, Cornacchia indicated that the minutes should reflect that regarding the future of this position, this was not an incorporation into the General Fund, but a direct response to the resources currently on hand in the District Attorney's office as a result of grants and outside resources. Green clarified that if the grant funding went away, that the position goes away, and it would be up to the Department as to whether they wished to continue funding the position. VOTE: 4-0.

c. ORDER 95-7-26-25/In the Matter of Ratifying the Tentative Agreement Between Lane County, the Sheriff, and the American Federation of State, County and Municipal Employees, Local 2831-05 (Nurses), as Recommended by the County's Bargaining Representatives.

Ruth Larson, Employee Relations and Benefits Manager, said that copies of the agreement had been previously provided for review. The contract contains only non-economic issues, was acceptable to department managers who are responsible for supervising nurses and also to the Sheriff, and was recommended by the County's bargaining team.

MOTION: Approval of the Order. Green MOVED, Rust SECONDED. VOTE: 4-0.

10. YOUTH SERVICES

a. ORDER 95-7-26-26/In the Matter of Approving a Contract With Looking Glass Family Services, Inc. to Provide Shelter Care Services for Delinquent Youth and Authorizing the County Administrator to Execute the Contract.

Chuck Ryer, Assistant Youth Services Director, presented the agenda item, a contract which had previously been funded through the Commission on Children and Families. Ryer indicated the Board had reviewed funding for the item in prior years as part of the allocation of money from the Commission on Children and Families (CCF). He said that the Commission declined to continue funding of this category, because it did not fit their "benchmark priorities," and agreed to fund other programs within Youth Services that did. Ryer stated this contract had been in existence for a decade, but the department was moving it from grant funding to General Fund. He said an equivalent amount of money was moved from the General Fund to the CCF to create the funding.

Van Vactor stated that he wanted to alert the Board and Budget staff that the Commission on Children and Families is shifting to a prevention sort of strategy. He indicated over time this will have financial implications on the County's General Fund, making it difficult to fund future programs in this way.

Cornacchia indicated that the Order referred to a contract, but the contract was not included. He requested that in the future, contracts be included. Cornacchia stated that his expectation was that the contract was only for one year. Ryer indicated that was correct. Cornacchia asked that Looking Glass be put on notice that this contract was not guaranteed beyond this year. Ryer indicated that there was a 20% reduction from CCF over the biennium for delinquency programs. He stated that Looking Glass is aware that there is not enough money in the second year to carry the contract, unless it is found from another source.

Rust indicated that there had been several discussions regarding Looking Glass and their role over the past few days, and that he looked back on their history as "outstanding in service to the youth and families of our community." Rust said he looks forward to the future discussion that the Board will have concerning their continued relationship with Looking Glass. He indicated that there are very few non-profits in the community who have mattered more to youth and families in trouble than Looking Glass.

Green questioned that Looking Glass was the sole provider of shelter care for this service. Ryer indicated that this was correct, and is a fifteen-bed facility. Ryer stated prior to January 1995, shelter beds were available at Christian Family Services, but they have since closed their delinquency program, and that Jasper Mountain currently has the contract for neglected and abused children. Ryer reported a notice of interest was publicized, asking for letters of interest from other providers, but Looking Glass was the sole respondent.

MOTION: Adoption of the Order. Rust MOVED, Green SECONDED. VOTE: 4-0.

3. COMMISSIONERS' ANNOUNCEMENTS

Weeldreyer noted that the University of Oregon, under the direction of David Povey and his graduate students, are conducting a lengthy process for strategic planning for the McKenzie Valley communities. She stated that they are in the process of holding a series of community meetings that give feedback to the survey they conducted earlier in the year. Weeldreyer said she had attended the Leaburg meeting the previous night.

Weeldreyer said their was some distrust on what would happen with the information gathered. She stated she had shared that it would be helpful for the Commissioners, when dealing with conflicting views of development versus capacity, if a community had a specific vision, that they would find that helpful in their deliberations, particularly in the area of land use planning.

Weeldreyer reported that Commissioner Dumdi was representing the County at the National Association of Counties meeting in Atlanta, Georgia.

Weeldreyer announced there would be an Executive Session after the break, and that the regular meeting would reconvene at 1:30 p.m.

11. EMERGENCY BUSINESS

None.

There being no further business, this meeting adjourned at 10:00 a.m.

Leslie Barrett, Recording Secretary