APPROVED 9/06/95

June 13, 1995
BOARD OF COMMISSIONERS' WORK SESSION
Commissioners' Conference Room - 9:00 a.m.

Chair Ellie Dumdi presided with Bobby Green, Jerry Rust and Cindy Weeldreyer present. Steve Cornacchia, tardy. Jerry Pierce, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Item 6.a. moved to 2:30 p.m.

2. PUBLIC COMMENTS

None.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held later.

4. EXECUTIVE SESSION as per ORS 192.660

5. COUNTY ADMINISTRATION

a. Announcements

A request from Judge Leonard, to post "No Weapon" signs at Youth Services was approved.

Van Vactor announced that the County had sold its limited tax revenue bonds at a rate of 5.3819 percent.

b. ORDER 95-6-13-1/In the Matter of Receiving a Community Development Block Grant for Mapleton Water System Master Plan.

Peter Thurston, Community and Economic Development Coordinator, said this was a technical issue of receiving funds and had been brought before the Board because Lane County is an applicant that can help the Mapleton Water District solve the drinking water problem. He recommended accepting the grant, proceed with the planning, go into design and ultimately, construction. He said no general funds are involved and any necessary matching funds would come from the district.

MOTION: Approval of the Order. Rust MOVED, Green SECONDED. VOTE: 4-0.

c. STATUS REPORT/Lane County Financial Plan.

David Garnick updated the assumptions shown on the Major Assumptions/Comments Section (see draft in Board records).

In response to a question, Garnick said each 2% COLA is approximately $400,000 and the assumption was made it would be built in in each succeeding year.

There was a discussion on PERS being a requirement by the state and the significant increase in the contribution rate for employers.

Garnick explained the assumption that all dollars currently being used in video lottery to support the sheriff and D.A., continues indefinitely.

Garnick discussed the assumption that the work camp is going to be restored and the costs will come back to the general fund, which drives up the deficit for 96-97 by $1.5 million. He reviewed some of the adjustments that had been made and some of the projections that are in.

There was a discussion on funding the re-opening of the work camp with general funds or building it into the levy.

Commissioner Rust pointed out it would make a $1.5 million difference in the deficit by loading it onto the new levy. He said there is also the COLA at $.8 million, for a total of $2.3 million. He also expressed two other interests; diversifying the revenue base and further reductions.

Commissioner Green suggested the need for an analysis of what it would take to keep county government whole and able to provide appropriate levels of general purpose government services to the entire county.

Van Vactor emphasized the need to have discussion around the nature of general purpose government and felt the County's role has started to erode as it becomes primarily law enforcement and roads.

6. PUBLIC WORKS

a. FOURTH READING AND DELIBERATIONS/Ordinance PA 1072/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Agriculture" to "Rural," Rezoning that Land from "E-30/Exclusive Farm Use" to "RR-5/Rural Residential 5," and Taking Exceptions to Statewide Planning Goals 3 and 4; and Adopting Savings and Severability Clauses (file PA 0229-95; Henton).

To be held at 2:30 p.m.

b. REPORT/Status of the Solid Waste Management Plan and Discussing the Recommended Alternatives Section.

To be held at 10:30 a.m.

7. CONSENT CALENDAR

Item 7.C.1. was pulled from the consent calendar.

A. Approval of Minutes:

May 30, 1995, Work Session, following Board of Health Meeting

May 30, 1995, Work Session, 1:30 p.m.

Commissioner Weeldreyer corrected minutes of May 30 1:30 meeting, Pg. 4, 11. Commissioners' announcements, last sentence in first paragraph should read "She noted that the target date for this group to come together is this month with a report back to the Commissioners in September."

B. Human Resources and Management Services

1) ORDER 95-6-13-2/In the Matter of Award of Bid LCP 94/95-08 for Requirements Purchase of Industrial Linen Services.

C. JTPA

1) ORDER 95-6-13-3/In the Matter of Appointing a Member to Fill a Vacancy on the Southern Willamette Private Industry Council.

Pulled from Consent Calendar.

D. Public Safety

1) ORDER 95-6-13-4/In the Matter of Authorizing an Intergovernmental Agreement with Oregon Department of Transportation, Dunes Recreational Area.

E. Public Works

1) ORDER 95-6-13-5/In the Matter of Delegating Authority to the County Administrator to Sign an Easement With the Corps of Engineers for a Stockpile Site on West Boundary Road.

2) ORDER 95-6-13-6/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for a Road Commonly Known as Bayberry Lane (17-12-36).

3) ORDER 95-6-13-7/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for First Avenue (15-04-32).

4) ORDER 95-6-13-8/In the Matter of Releasing, Dedicating, and Accepting Parcel "A," Fourth Addition to Peppermint Park, Book 51, Page 16, a Parcel of County Owned Real Estate, as a County Road (17-04-10) (Cinnamon Avenue).

5) ORDER 95-6-13-9/In the Matter of Releasing, Dedicating, and Accepting Parcel "D," Peppermint Park, Book 43, Page 8, a Parcel of County Owned Real Estate, as a County Road (17-04-10) (Arrowhead Street).

6) ORDER 95-6-13-10/In the Matter of Vacating a Portion of Eighth Street in Empey Villa, as Platted and Recorded in Book 14, Page 25, Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (15-04-31).

7) ORDER 95-6-13-11/In the Matter of Entering Into an Intergovernmental Agreement with the City of Eugene for Reimbursement of Construction Costs for the City Portion of Airport Road.

8) ORDER 95-6-13-12/In the Matter of Appointing One Member to the Roads Advisory Committee.

F. Youth Services

1) ORDER 95-6-13-13/In the Matter of Authorizing the Commission on Children and Families to develop and Submit a Preapplication Concept Paper to the Office of Juvenile Justice and Delinquency Prevention for up to $1,400,000 for the Safe Futures Grant Program.

MOTION: To approve the balance of the Consent Calendar. Rust MOVED, Green SECONDED. VOTE: 5-0.

C. JTPA

1) ORDER 95-6-13-3/In the Matter of Appointing a Member to Fill a Vacancy on the Southern Willamette Private Industry Council.

Commissioner Dumdi clarified that there were two applicants but one had indicated she was unable to serve and that Kevin Stephens should be the appointee.

MOTION: Approval of the Order. Dumdi MOVED, Weeldreyer SECONDED. VOTE: 5-0.

3. COMMISSIONERS' ANNOUNCEMENTS

Weeldreyer thanked Marie Frazer for carrying on for six months as an appointee to the Roads Advisory Committee, and also for her support to herself [Weeldreyer] in making a smooth transition.

Rust noted the presence of ex-president Corizon Aquino in the community and said he had spent an hour with her. He said that she was a very remarkable person with an interest in a broad range of subjects.

Commissioner Dumdi, on behalf of the Board, extended congratulations to Mike Gleason on his receipt of a governmental award recognizing his contribution to metropolitan areas.

Commissioner Green said he will be serving on the search committee at LCC for Vice President of Curriculum and Instruction.

The meeting recessed until 10:30 a.m.

6. PUBLIC WORKS

b. REPORT/Status of the Solid Waste Management Plan and Discussing the Recommended Alternatives Section.

Mike Turner provided copies of the recommendations from the consultants to be discussed. He said they were continuing to work with the Waste Management Planning Committee and were looking for information, feedback and responses from the board on these recommendations.

Kathy Thomas of Thomas/Wright, Steve Donovan of Donovan Enterprises and Delyn Kies of Harding Lawson made presentations and reviewed Goals of the Plan; Funding Recommendations; Preliminary Recommendations for Waste Reduction/Recycling Alternatives; Preliminary Recommendations for Special Waste Alternatives; and a list of Options (all documents are included in the Board packet).

There was a discussion regarding the process used to select goals and consideration of alternative goals, how they moved down the line of hierarchy in terms of coming up with those recommendations, and how these goals differed from what other counties are doing.

A list of the members of WinPac was added to the materials.

Steve Donovan went over the funding and financing (included in packet) and discussed the genesis of how recommendations were arrived at. He said Lane County was debt free and very well off and the organizational structure is one of the best in the state, but not having a trust fund established for closure and post closure of Short Mountain is a problem. He said financial assurance is going to be a key point under federal law governing land fills. His recommendation was an engineering analysis of what it will take for closure and post closure and then starting to explicitly fund that trust fund.

Mike Turner said ways to reduce operational costs were being looked at seriously and would be brought to the board for discussions.

Delyn Kies reviewed the Preliminary Recommendations for Waste Reduction/Recycling Alternatives (in packet).

Rust stated the preliminary report is excellent.

Van Vactor suggested the goals were pretty general and it would be helpful if there were more specificity provided in terms of a clear set of Lane County solid waste priorities.

Weeldreyer talked about the Clean Our Parks and Streams (COPS) program, noting a direct correlation in the increased tipping fees and the amount of illegal dumping. She also voiced a concern that there was no small waste hauler represented on the membership of the advisory committee.

There was a discussion on fines and compliance issues.

Commission Rust commented that the County has one of the most cost effective systems in the west and the lowest tipping rates. He recommended a combination of looking at revenues and at downsizing some operations. He also commented that the County has one of the most aggressive and energetic public/private partnerships in the field of waste recovery and recycling.

8. EMERGENCY BUSINESS

None.

There being no further business, this meeting adjourned at 12:00 p.m.

Jerry Pierce, Recording Secretary