APPROVED 6/7/95

May 16, 1995
BOARD OF COMMISSIONERS' WORK SESSION
Harris Hall Main Floor - following HACSA

Ellie Dumdi presided with Commissioners Bobby Green Sr., and Jerry Rust present. Commissioners Cornacchia and Weeldreyer were excused. Leslie Barrett, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Commissioner Dumdi indicated that one item has been postponed until 8:30 a.m. on May 23rd. At that time, testimony will be heard before a joint Public Hearing by the Board of County Commissioners and the Regional Strategies Board on the Updated Regional Strategies action plan. The Public Hearing was jointly opened by Lane County and the Regional Strategies Board at 9:16 a.m. Upon recommendation of County Counsel Terry Wilson, testimony will be postponed until 8:30 a.m. on May 23rd. The Public Hearing was closed at 9:16 a.m.

2. PUBLIC COMMENTS

None.

3. COMMISSIONERS' ANNOUNCEMENTS

Commissioner Dumdi read correspondence that had been faxed to her. The first letter was from Art Farley, Coordinator of Friends of Eugene/Springfield Habitats (FRESH), commenting on spraying along the western branch of the cloverleaf at Goodpasture Island Road. He indicated that cutting back the dozen or so blackberry plants along that stretch of road, and the application of a touch of herbicide to the stalk would be preferable to spraying.

Dumdi read a letter from Jan Wroncy, P. O. Box 1101, Eugene, Oregon 97440. Ms. Wroncy had comments on a proposed wildflower planting along Delta Highway. She indicated that there were only a few clumps of blackberries that could be hand cut and then mowed. She also suggested mixing wildflower seeds with a thin coating of clay, a method that would not require any herbicide use.

Dumdi stated that Commissioners' Announcements would be held at 10:40 a.m.

4. COMMISSIONERS' BUSINESS

a. ORDER 95-5-16-1/In the Matter of Ratifying the 1995-96 Budget as Approved by the Metropolitan Wastewater Management Commission.

MOTION: To ratify the 1995-96 Metropolitan Wastewater Management Commission budget. Rust MOVED, Green SECONDED. VOTE: 3-0.

b. ORDER 95-5-16-2/In the Matter of Accepting the FY 95/97 Intergovernmental Agreement Between the State of Oregon Housing and Community Services Department and Lane County in the Amount of $4,460,533; to Approve the Program Services Plan; to Add a .75 FTE Community Service Worker and a .25 FTE Senior Accounting Clerk; and to Delegate Authority to the County Administrator to Sign the Agreement in the Department of Health and Human Services.

Rust welcomed the Council members from Springfield and Eugene and recognized their efforts on this intergovernmental agreement. Rob Rockstroh, Director of Health and Human Services, stated that Nancy Waggoner had written the package. He introduced Steve Manela, who in turn, introduced the rest of the team members. Team members Alan Zelenka, Rhonda Jones (both from the City of Eugene), Susan Ban (Lane Shelter Care), Ralf Walters (Springfield City Councilor), Tim Laue (Eugene City Councilor) and Jayme Vasconcellos (Centro Latino) joined Steve Manela in giving the presentation.

The team reported that the numbers of individuals and families seeking services has increased dramatically in the past two years. Human Service Needs requests increased almost 10% over the previous year. Demand for 24-hour crisis intervention and emergency basic needs services continues to grow. Populations served include the mentally ill, victims of domestic violence and/or sexual assault, the homeless and at-risk homeless and runaway youth.

Commissioners Rust and Green, both having worked with the Intergovernmental Human Services Committee (IHSC), spoke in support of the work the committee has done in putting together the Lane County Consolidated Plan for Human Services. They stated they were pleased with the cooperative work by consortium members.

MOTION: Adoption of the Order. Green MOVED, Rust SECONDED. VOTE: 3-0.

5. RESOLUTIONS

a. RESOLUTION 95-5-16-3/In the Matter of /Declaring Memorial Day Weekend as Lane County Covered Bridge Awareness Weekend.

Rust explained an effort to raise public awareness of and promote public visits to Lane County's historical covered bridges. Plans have been made to place the model of the covered bridge, currently displayed in the hallway outside County Administration, at Gateway Mall with someone available to answer questions. There are three self-guided loop tours available of the Lane County covered bridges.

MOTION: Adoption of Resolution 95-5-16-3. Rust MOVED, Green SECONDED. VOTE: 3-0.

6. EXECUTIVE SESSION as per ORS 192.660

None.

7. COUNTY ADMINISTRATION

a. Announcements

Dumdi announced that she would be joining Commissioner Weeldreyer, County Administrator Bill Van Vactor and Budget Analyst Rick Schulz who were attending a conference in Sacramento, California.

b. ORDER 95-5-16-4/In the Matter of Award of Bids Under LCP 93/94-05 for Handicapped Accessibility Improvements to Youth Services and Florence Annex With Community Development Block Grant Funds.

Peter Thurston suggested deferring action on this item until May 23rd pending election results due that evening. It was the consensus of the Board that this item be postponed until May 23rd.

c. ORDER 95-5-16-5/In the Matter of Approving Round II Regional Strategies Projects for International Resources Unlimited, Inc., Soft Tech Design and Construction, Inc., and Cascade Fabrication, and Authorizing the Metropolitan Partnership to Proceed With Implementation and Administration.

A brief discussion was held concerning funding for future years and the possible impact in available Lottery funding to include education, and not solely economic development projects.

MOTION: Adoption of the Order. Green MOVED, Rust SECONDED. VOTE: 3-0.

A brief discussion was held regarding the Applegate Trail signage issue. While not a specific agenda item, Peter Thurston facilitated a discussion in response to a question by Commissioner Rust. This agenda item is set to appear on the May 30th agenda. The project does not yet identify a contractor.

8. PUBLIC WORKS

a. RESOLUTION/Designating May 21-27, 1995 as Public Works Week in Lane County.

Sue Pierce reviewed that past practice of Public Works recognition has included displays at either Valley River Center or Gateway Mall. In a departure from that this year, Ben Wilson has arranged to have access to a Web server on the Internet. It is set up in Jane Burgess' office in County Administration, and Commissioners are encouraged to stop by to use the system and see some of the things that Public Works is working on.

Rust stated he was happy to make the following MOTION: Approval of Resolution Designating May 21-27, 1995 as Public Works Week in Lane County. Rust MOVED, Green SECONDED. VOTE: 3-0.

b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1074/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Forest" to "Non-Resource" and Rezoning that Land From "F-2/Impact Forest Land" to "RR-5/Rural Residential"; and Adopting Savings and Severability Clauses (file PA 2962-94/Oregon Dunes Golf Links) (Second Reading & Public Hearing: June 7, 1995, 1:30 p.m., Harris Hall Main Floor).

Dumdi pointed out that it should read "Ocean" Dunes Golf Links and not "Oregon" Dunes Golf Links. MOTION: Setting Second Reading and Public Hearing: June 7, 1995, 1:30 p.m., Harris Hall, Main Floor. Rust MOVED, Green SECONDED. VOTE: 3-0.

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1075/In the Matter of Adopting Amendments to the West Eugene Wetlands Special Study, a Refinement to the Eugene-Springfield Metropolitan Area General Plan, and Adopting a Severability Clause (Second Reading & Public Hearing: May 30, 1995, 1:30 p.m., Harris Hall Main Floor).

MOTION: Setting Second Reading and Public Hearing: May 30, 1995, 1:30 p.m., Harris Hall Main Floor). Green MOVED, Rust SECONDED. VOTE: 3-0.

9. CONSENT CALENDAR

A. Approval of Minutes: None.

B. Health and Human Services

1) ORDER 95-5-16-6/In the Matter of Approving the Lane County Public Health Plan for FY 1995/96; Accepting the 1995/96 Intergovernmental Agreement With the Oregon Health Division in the Amount of $1,013,092; and Delegating Authority to the County Administrator to Sign the Public Health Plan, the Intergovernmental Agreement With the Oregon Health Division, and an Intergovernmental Agreement and Subcontract Amendment Per Exhibit A.

2) ORDER 95-5-16-7/In the Matter of Granting the County Administrator the Authority to Approve a Grant Application for Submission to the U.S. Department of Justice Drug Court Grant Program in an Amount Not to Exceed One Million Dollars to Continue a Drug Court in Lane County; and Delegating Authority to the County Administrator to Sign a Grant Application for the Drug Court.

3) ORDER 95-5-16-8/In the Matter of Accepting Plan/Amendment Approval Form (PAAF) #113 to the 1993-95 Intergovernmental Agreement #20-001 With the State of Oregon Mental Health and Developmental Disabilities Services Division in the Amount of $14,200; Increasing the Appropriations in Revenues and Expenditures in the Amount of $14,200; and Delegating Authority to the County Administrator to Sign PAAF #113.

C. Human Resources and Management Services

1) ORDER 95-5-16-9/In the Matter of Authorizing the County Administrator to Execute a Purchase Option Agreement With Richard & Bratis Firth for Surplus County-Owned Real Property (Map #21-02-14-00-00200, Adjacent to 36760 Shore View Drive, Dorena).

D. Public Works

1) ORDER 95-5-16-10/In the Matter of Awarding a Contract to Durbin Construction Co. for Grading, Basing, and Paving - Hall Road (M.P. 4.56 to M.P. 3.82), Contract No. 94/95-17.

2) ORDER 95-5-16-11/In the Matter of Awarding Requirement Contracts to Various Contractors for Establishing Unit Prices for Rock Material Needs During the 1995/1996 Fiscal Year, Contract No. 95/96-M&S-50.

3) ORDER 95-5-16-12/In the Matter of Awarding Requirement Contracts to Various Contractors for Establishing Unit Prices for Liquid Emulsified Asphalt CRS-2, CRS-2P, CMS-2 and CSS-1 Needs During Fiscal Year 1995/1996, Contract No. 95/96-M&S-51.

4) ORDER 95-5-16-13/In the Matter of Awarding Requirement Contracts to Various Contractors for Establishing Unit Prices for Asphaltic Mix Patching Material Needs During Fiscal Year 1995/1996, Contract 95/96-M&S-52.

5) ORDER 95-5-16-14/In the Matter of Approving a List of Public Improvement Projects for the Lane County FY 95-96 Budget.

E. Regional Information System

1) ORDER 95-5-16-15/In the Matter of Approving a User Agreement Between Lane County and City of Coos Bay for RIS and AIRS Services.

F. Youth Services

1) ORDER 95-5-16-16/In the Matter of Appropriating to the Budget of the Department of Youth Services $7,200 in Revenue and Expense for the Purpose of Providing a Family Support Group for Youth in Substitute Care.

MOTION: Approval of Consent Calendar. Green MOVED, Rust SECONDED. VOTE: 3-0.

10. HEALTH AND HUMAN SERVICES

a. RESOLUTION AND ORDER 95-5-16-17/In the Matter of Appointing Three Members to Fill Vacancies and Add Three New Members to the Mental Health Advisory Committee.

Rob Rockstroh, Director of Health and Human Services, noted that it was difficult to get rural representation. This Resolution appoints three new members and reappoints Michael Rogers.

MOTION: Approval of Resolution and Order. Rust MOVED, Green SECONDED. VOTE: 3-0.

11. EMERGENCY BUSINESS

None.

3. COMMISSIONERS' ANNOUNCEMENTS (CONTINUED)

Green announced that he and Commissioner Rust would be attending the CVALCO 15th Anniversary dinner that evening. Dumdi asked that they extend her regrets as she will be on a flight to Sacramento at that time.

Dumdi read a letter from Kitty Piercy on the receipt of a Block Grant. She also read a letter that had been faxed to her from Bud Hindman of Prudential Preferred Properties regarding Senator Packwood's proposal that no deduction be allowed for home mortgage interest. Commissioner Rust commented that he thought the first $200,000 of that proposal would be exempt. She then read a letter from the County's German Sister County regarding a music group that will be here from July 30-August 1.

There being no further business, the meeting recessed at 10:35 a.m. until 1:30 p.m. when it would reconvene for a Public Hearing.

 

Leslie F. Barrett, Recording Secretary