APPROVED 7/26/95

May 2, 1995
BOARD OF COMMISSIONERS' WORK SESSION
Commissioners' Conference Room - 9:00 a.m.

Chair Ellie Dumdi presided with Steve Cornacchia, Jerry Rust and Cindy Weeldreyer (arrived at 9:09 a.m.) present. Bobby Green, Sr. excused. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

It was noted that item T.7.b. would be postponed until May 3.

2. PUBLIC COMMENTS

Bill McGriff, 87946 Dowdy Lane, Springfield, presented a petition from local residents to create and improve bicycle and pedestrian pathways adjacent to the existing roadway (on Deerhorn Road from Highway 126 at Hendricks Bridge to Deerhorn Park) and he also distributed a summary of petitioners' comments. Cornacchia asked whether the group represents a majority of adjacent property owners, who may have to give up part of their front yards for such a project. McGriff indicated that these issues have been discussed and there is much interest in this issue.

Weeldreyer arrived at 9:09 a.m.

Rust remarked that the Board is having a public hearing on the capital improvement projects and suggested that McGriff's group have a representative there to advocate their issues.

Art Farley, 907 Woodhill Drive, indicated that his comments relate to Delta Ponds and requested that these areas become a nature park. He stated that a meeting is scheduled for May 29 regarding Friends of Delta Ponds. Farley emphasized that there is concern that Public Works is planning to spray Delta Highway this week. He stated that he was asking for a delay in spraying for one year until planning for the park is done. Farley expressed surprise that this area is being considered for spray. Cornacchia asked if Farley had been in contact with the City of Eugene's parks department regarding this issue, to which Farley replied negatively. Cornacchia remarked that he is not sure that the County has the resources to invest in the manner being discussed and that maybe there can be discussions regarding a transfer to the city of Eugene. He agreed regarding concerns for spray next to waterways. Cornacchia indicated he would call Mike Perkins and ask for a report back to the Board. Van Vactor distributed copies of Jan Wroncy's facsimile letter of May 2 asking for a halt to spraying in the subject area. Van Vactor left the meeting to make an immediate call to ask for a spray delay on Delta and Canary Roads. Cornacchia suggested that Perkins come to speak on the spraying issue at the May 3 meeting and Rust suggested that Bob Keefer, Parks Manager, be asked to comment on the Delta Ponds/public park issue.

Richard Ewing, 26795 Berg Drive, Monroe, spoke for Citizens Subpoena, a citizens' group, with regard to a request for the use of Harris Hall on Friday evenings. He distributed a copy of his remarks (see material on file). Responding to Rust, Van Vactor indicated that he did not feel he was in a position to approve the request as with the limited/reduced staffing, there is not available staff for lock up/clean up. Ewing asked that the policy be reviewed. Dumdi noted that the facility is available Monday through Thursday evenings and suggested Ewing check with the city about their meeting rooms. Responding to Rust, Van Vactor indicated that there was not a mechanism for payment of costs associated with late usage.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held at approximately 10:40 a.m.

4. COMMISSIONERS' BUSINESS

a. ORAL REPORT AND PRESENTATIONS/Hepatitis "A" Clinics.

Karen Gillette gave a brief report on the Red Robin incident regarding Hepatitis "A". She noted that the situation began with a call from an emergency room doctor at Sacred Heart who later received lab results verifying the Hepatitis A diagnosis. Gillette indicated that Public Health made the decision to go public even though they knew that vaccine was probably going to be difficult to obtain. She noted that the need was estimated at approximately 1500 doses of vaccine. Gillette indicated that calls were made all over the United States and that many local sources helped secure the necessary vaccine. She noted that there were several clinics, where many people had to wait up to three hours in line. Gillette reported that staff worked well with the public and answered many questions, immunizing everyone who needed to be. She indicated that, in the course of special clinics, 1,383 doses were administered. Gillette noted that Red Robin was very cooperative throughout the process. She expressed appreciation to staff for their hard work. Gillette explained that a similar incident has not occurred in her history with public health.

Dumdi offered the Board's thanks. Responding to Rust, Sandy Mowrer replied that vaccine is difficult to obtain because much is set aside for the military and there has been a shortage since Desert Storm. Cornacchia indicated that he and Van Vactor had gone over to one clinic and were impressed by the professional image being demonstrated. Staff thanked Karen Gillette for her leadership. Dumdi gave each staff member a Certificate of Excellence for their work.

5. EXECUTIVE SESSION as per ORS 192.660

To be held today or tomorrow.

6. COUNTY ADMINISTRATION

a. Announcements

None.

b. DISCUSSION/Temporary Use of Forest Work Camp.

Paul Sachet, Ben Sunderland, Sheriff Bob McManus and Donna Lattin were present for the discussion.

Van Vactor introduced this item, noting that Lattin had examined a series of alternatives (see material on file). Cornacchia observed that the options in the memo were not the only ones possible, noting that he had hoped to hear from the Sheriff's department, too. Cornacchia indicated that he had received a separate memo from the Sheriff that discusses a variety of other options.

Cornacchia stated that there are two major considerations: 1) the Lane County clientele (the entire corrections system), and 2) the condition of existing employees at the work camp and whether there is a way in which a) a percentage of the clientele can be handled with these options and b) Lane County keep a large percentage of these affected employees working at Lane County.

Rust noted that there may be a scenario that would work with a combination between Lane County and a Department of Corrections contract. Lattin reported that yesterday the Department of Corrections had indicated they were "shopping" for beds with a need for up to 1,000 more. She questioned whether DOC funding could be used as a bridge to purchase some beds in the interim until access can be gained to the new Impact Funds.

Weeldreyer expressed concern that a lot of resources may be put into drug and alcohol programs at the site when it would only be for the one year during which the Work Camp is mothballed.

Dumdi indicated that her concerns were keeping employees, serving clientele and making cost-effective decisions for the county.

McManus observed that all players basically have the same goals which are to provide services to meet the needs of the citizens of Lane County. He indicated his desire to keep existing employees on staff, noting that he will work diligently to get a return of the Forest Work Camp. McManus stated that the problem is that there is not enough money to provide alternatives at the site for one year. He remarked that the responsible course is to allow staff to continue in the direction of mothballing the workcamp, observing that there will be 880+ sentenced inmates in Lane County who will not have a way to serve their sentences unless some other methods are developed. McManus observed that there will also be an overwhelming workload increase coming down from the state. He stated that he was prepared to have the Work Camp closed on May 5 and have a contract for security. McManus noted that there are ideas being developed involving some innovative ideas such as increasing the road crew program with Lane County road funds which could accommodate some of the sanctioned inmates. He stated that the department could try to keep one or two works crews working, with a mix of having some inmates stay at the Community Corrections Center and some live at home. McManus indicated that it is his intention to take care of Lane County's responsibilities first. He noted that he has not participated in the idea of keeping the Forest Work Camp open in some form just to generate money for Lane County. McManus stated that the Department of Corrections funding issue is interesting; but cautioned that, until the monies are actually available, he is reluctant to bring that to the table. McManus noted that it would be much better to capture the savings today and retain most employees in whom training has been invested (if the other programs involving the road crews can get up and running), stressing that he needs the commitment and cooperation of the Board as it may be necessary to look at some upcoming CCA funding decisions. He remarked that if DOC dollars do become available, it may be possible to reopen the facility as a forest work camp as it is not designed to become a prison.

Rust remarked that he likes the Sheriff's theories and his commitment to mothball the camp. He indicated that he was satisfied with the research that is going on.

Cornacchia noted that the "impact dollars" (local) and the "DOC dollars" (statewide) are two different clienteles. Responding to Cornacchia, McManus noted that the typical road crews go out with a 15:1 ratio while the typical work crew for the Forest Work Camp is 10:1. Cornacchia observed the need for the Board to commit to the issue of using road fund monies to get these crews going, but expressed concern about the closure on May 5. He asked McManus how soon he could get the Board the numbers regarding putting the road crews together. McManus noted that they have an ongoing road crew program, but that this is a new idea regarding dealing with sentenced inmates. He stated that he should be able to develop a road crew dollar figure within the next two days. McManus observed that he will still lose some people who support the camp operation only.

Cornacchia asked for a discussion regarding the use of road funds. Van Vactor asked the sheriff if it is critical that the mothballing occur in the next two weeks. McManus replied that it would erode his ability to put the other programs into effect as he needs to start the attrition. He expressed concern about the necessity to "beef up" security if the DOC money comes in, as there may be two severely different classifications of inmates and that the real question is how such a program would be put together, noting that that cannot be done in two weeks. Rust remarked that IF the County's 60 beds were forest-related and part of state inmates were, then it would meet 51% criteria. With regard to road funds, Rust asked how cost effective the inmate road crew would be, expressing concerns about the long term health of the road fund. McManus indicated that it takes $75-80,000 per year to keep a road crew going for a year. He noted that crews could be (re)placed at the landfill, but that it will take trust and the confidence to take some small risks. Cornacchia observed the opportunity to deal with some local offenders, do something that the public thinks is worthwhile and keep most employees. He indicated that he was ready to commit to the use of road funds and solid waste funds and allow negotiations with Public Works. McManus noted that the Forest Work Camp has done a lot of work for private non-profits and his department will need the Board's support to say no to these people.

Responding to Van Vactor, McManus replied that the $11,000 is through June 30 and then long-term security will need to be negotiated. Sunderland observed the additional costs for power, phone service, etc. Teresa Wilson, County Counsel, observed that the security agreement has 48-hour termination clause.

Dumdi observed that there is consensus to execute the contract for mothballing and keep looking at all options, including the use of Road Fund/Waste Management dollars. McManus stressed that he was willing to work on the research, if DOC dollars are obtained, but there will need to be real discussions regarding potential effects on the local community; and that if DOC money does come through, then the County needs to look at what's best for Lane County.

Responding to comments by Van Vactor, McManus remarked that he will work with Lattin as he is attending all of the same meetings and that he is willing to work on the DOC issue together. Cornacchia asked that direction be given that the Board expects communication between the County Administrator's Office and the Sheriff's Office. He noted that there had been the expectation that this would be a collaborative effort by all of the folks involved in the system to give the Board the information necessary. McManus remarked that his objectives and Lattin's were not necessarily the same and they had not been coming from the same direction, and he agreed on the need for continued improvement of communications. Lattin agreed on the need to work together.

Rust observed the need for a full day discussion soon regarding the topic of corrections. Lattin suggested June/July for an education session/update. David Garnick, Senior Management Analyst, noted that there will be a May 9 Budget Committee discussion regarding the road fund budget where there would be an opportunity for discussion of the use of road fund dollars. Responding to McManus, Garnick indicated his hope that the $11,000 for the contract could come from funds gained by early closure of the camp.

This meeting recessed at 10:50 a.m. to reconvene at 11:07 a.m.

7. PUBLIC WORKS

a. STATUS REPORT/County Transportation System Plan.

Tom Stinchfield, Transportation Planning Engineer, introduced this item and discussed the public involvement strategy (see material on file). Responding to Cornacchia, Stinchfield indicated that the County plan is regional and acknowledges plans within the city, so there is an overlap. Stinchfield noted that the Oregon Transportation Plan assumes that the automobile is the predominant form of transportation in the rural area.

Harvey Hoglund, Associate Planner, distributed a handout regarding public outreach (see material on file). He indicated that the method of notification would be inserts with utility bills wherever possible. Responding to Weeldreyer, Hoglund stated that they have attended some RCIC Mass Transit Subcommittee meetings and are working closely with Stephanie Schulz. He noted that Public Works has encouraged the committee to get people out to testify. Hoglund continued that, after meetings, Public Works will provide the committee with the compiled information and ask for their input.

Cornacchia indicated that he liked the coordination of public contact with the cities, and the schedule, but expressed concern that people will make specific requests for individual roads instead of more general concerns. He suggested making people aware at the front end that this is transportation planning, not "pave my road." Stinchfield noted that the plan does require a 20-year look at capital needs, so some of that information will be helpful.

b. ORAL REPORT BACK AND FINAL ORDER 95-4-18-2/In the Matter of the Surrender of Seven County Roads or Portions Thereof to the City of Eugene.

Held over to be discussed at the May 3, 1995 Board meeting.

c. ORDER 95-5-2-1/In the Matter of Awarding a Contract to Oregon Woods Inc. in the Amount of $32,583 for a Short-Term Moorage Facility at Richardson Park, Lane County Contract No. 94/95 PKS-01.

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 4-0.

8. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. REPORT/DISCUSSION/Status of Dog License Canvassing Pilot Program, Statistics and Compliance.

George Russell, Human Resources and Management Services Director, introduced this item. Covey distributed a handout with statistics (see material on file). Covey indicated that licenses sold have substantially increased along with revenue. Cornacchia expressed concern about the issuance of "warnings." Dumdi indicated that she and Weeldreyer had gone out with canvassers yesterday and there was no feeling of threat, although they did not have a situation where someone was not in compliance. Weeldreyer suggested compliance should be a "notice," not "warning" and indicated that she was in favor of continuation of the program so that people know dog licenses must be renewed. She indicated that she likes the idea of having a higher fee for someone who needs to license a dog after the dog is picked up, if they had received a "notice." Rust commented that the attitude/training of canvassers is key and that the statistics show that licenses are almost doubling. Weeldreyer added that after the segment aired on TV last night, she received two phone calls - one supportive of the program and another suggesting expanding locations for people to purchase licenses. Russell expressed concern about a full-time canvassing program that did not have a compliance component. He suggested the possibility of a summer program - perhaps college students - to be done each year as opposed to additional full-time permanent employees. Cornacchia stressed that he has a problem with going to someone's door and asking them if they're in compliance with the law, indicating that this is a civil rights issue. He emphasized that government has no business on private property without just cause. Cornacchia indicated that he sees no problem going out to inform people regarding the County law and providing education/information. Covey noted that canvassers are instructed to leave if people indicate they don't want them there. Responding to Russell, Cornacchia stated that he doesn't have a problem with Weeldreyer's suggestion regarding a higher fee for previously notified owners.

Van Vactor recommended that before the budget is adopted, staff come back with costs for a summer program and the possibility of code amendments outlining higher fines for dogs at large if it is verified that the owner got notice previously. Rust remarked that the present program seems to be working and is less intrusive and more educational as long as the attitude/training is there and it is not aggressive/punitive. Consensus was reached to look at a budget proposal for a possible summer program, for possible code amendments and material that explains differential costs that would be included. Covey remarked that unless there is a way to document names/addresses, it will not work. This information is to be presented within 30 days. Dumdi remarked that if there is print on both sides of the notice, there will be room for more information and then the print saying "Dog license renewal" could be larger.

9. EMERGENCY BUSINESS

There being no further business, this meeting adjourned at 12:08 p.m.

Sharon Giles, Board Secretary