November 13, 1995
JOINT BCC/LEADERSHIP TEAM MEETING
Commissioners' Conference Room - 8:30 a.m.

PRESENT: Commissioners: Ellie Dumdi, Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer (arrived 8:51 a.m.) present. Steve Cornacchia excused. Representing the City of Eugene: Tim Laue (arrived 8:55 a.m.) and Laurie Swanson-Gribskov present. Representing the City of Springfield: Maureen Maine present. Budget Committee Lay Members: Peter Bartel, Marie Bell and Del Phelps present. Kate Jones and Bud Stewart absent. Department Heads: John Ball, Steve Carmichael, Jim Gangle, John Goodson, Doug Harcleroad, Bill Hoyt, Bob McManus, Rob Rockstroh, David Suchart, Bill Van Vactor and Teresa Wilson present. Chuck Forster absent. Facilitator: Lauren Chouinard present. Budget Staff: David Garnick and Rick Schulz present. Recording Secretary: Sharon Giles.

I. CALL TO ORDER

Rust called the meeting to order.

II. TIER ONE SUBCOMMITTEE REPORT BACK

Rust reported that the numbers displayed on the "goldenrod" report were what the Tier One Subcommittee was recommending (see material on file including minutes of November 2, 3 and 8 Tier One Subcommittee Meetings [attached]). He commended the Sheriff, his staff and the budget analysts for their hard work. He noted that this proposal stays under the cap and satisfies the cities. Rust stated that the group expressed support for the Sheriff's proposed "190 agreement." He added that the subcommittee had made some recommendations regarding the "freed up" general fund dollars, especially in the Human Services and District Attorney area. Rust noted that this will provide multi-year stability. Van Vactor asked Schulz to go over changes on the new, yellow "Proposed Operating Levies."

Schulz indicated that the yellow sheet addresses the single (flat) rate of $1.21 for Tier One and $1.41 for Tier Two. He explained that the levy raises $19,360,000, instead of $17,960,519, in the first year to provide a carry-over to years 2 and 3. Schulz noted that the Tier One rate (on a $100,000 home) of $121.00 year is actually an additional $82.00, due to the current 39-cent levy; and that the combined rate for Tier Two residents of $262.00 ($1.21 + $1.41) is actually an increase of $223.00 (after subtracting the current $39) for a $100,000 house. He also observed that the $2 million Eugene levy assumption has been removed, the new Springfield levy is not included and the capital bond figure of $13,700,000 has been removed.

Swanson-Gribskov reported that she and Laue had taken this proposal to their Public Safety Subcommittee and it was unanimously forwarded to the City Council for a work session and support. She indicated that a major concern is that the additional $1 million (from General Fund "freed up" dollars) may not be enough for the District Attorney.

Consensus was reached for support of the Tier One proposal and to forward it to the Board of Commissioners. Harcleroad expressed caution regarding the spending of the "freed up" dollars. Phelps indicated that he is fully aware of Harcleroad's department problems and that Harcleroad will have his support during the budget process.

III. TIER TWO SUBCOMMITTEE REPORT BACK

Dumdi reported that consensus among Tier Two Subcommittee members was to "stay the course" and concur with recommendations made in the last round (see "goldenrod" document). McManus noted that the two citizen members present had expressed concern that service levels were being cut back. Responding to Maine, Langford stated that there are currently 13 deputies and 5 sergeants and an additional 26 deputies and 2 sergeants will be added for a total of 39 deputies and 7 sergeants for Tier Two. He noted that this triples the amount of deputies. Responding to Green, McManus explained service level enhancements by year as detailed in the "goldenrod" sheet (see material on file). He indicated that, for Central Lane, 11 FTE will be added the first year, 11 in the second year, with the balance in the third year.

Consensus was reached for support of the Tier Two proposal and to forward it to the Board of Commissioners.

IV. FINAL POLICY ISSUES

Garnick distributed a worksheet examining alternative uses for the Sheriff's current general fund dollars. He explained that the remaining dollars usable for FY 96-97 is estimated at $5,540,000. Garnick reviewed the balance of the worksheet (see material on file), including estimates regarding impacts due to the sheriff's levy, additional criminal justice needs and critical capital needs - totalling $5,821,500.

Harcleroad, observing the $2.8 million reserve amount for 8-year stabilization, asked what the figures would be for 5 years and for 3 years. Van Vactor emphasized that the original concept was long-term stability, with Laue remarking that the reality of stability is for 3 years because that is the length of the levy. He added that building reserves is a critical component. Rust indicated that he was looking at stability from the expenditure side and would like "savings" built into the ballot title, noting that savings would be done in the early years to provide for longer-term stability. Green stated that he would support Harcleroad's request for preparation of the numbers, but was opposed to any shift in the financial plan. Phelps expressed his preference for long term stability, but agreed regarding preparation of the numbers. * * * There was consensus to run the numbers, but not to shift focus away from an 8-year plan.

Responding to Rust, Van Vactor stated that he would like an opportunity to meet with the management team to review priorities and return to the Board/Budget Committee with recommendations for General Fund funding. Rust suggested that the list (of General Fund priorities) be refined a little further before the election. * * * Phelps suggested the funding for the computer system replacement be broken out over 3 years to help balance figures on the sheet. Harcleroad stressed the need for a 3-year plan for all other departments (not just FY 96-97) to help respond to the 3-year plan for the Sheriff. Rockstroh observed that the current list doesn't involve numbers regarding public health, etc. Van Vactor agreed that department directors of affected departments should work out a 3-year budget. Bartel commented that capital projects should be a separate issue. Weeldreyer expressed concern about any future capital bond measures, indicating that this levy will be sold with the concept that Lane County is done for 8 years and it may affect credibility to start talking about coming back for capital improvements, a criminal justice center, etc., emphasizing that she doesn't want to send mixed messages.

Chouinard summarized that

* * * Van Vactor would work with affected department heads on preparation of 3-year budgets. * * * There was also consensus to remove the box of "current service level" numbers from the front page of the current goldenrod sheet. Clague remarked that a guarantee on the use of the $10.9 million has been a major issue with the public, indicating that he would like to tie that into the levy. Wilson stated that, with regard to the concept of savings, the challenge will be to not end up dedicating a portion of the General Fund. She agreed on the need to make a strong commitment to voters, but also observed the need to exercise some care. Laue cautioned that two Eugene ballot measures that contained references to general fund relief were lost.

McManus stressed his desire to get out and start selling the levy, stating that he would like to reset the timeframes to get ballot title adopted. Harcleroad remarked that that would mean there's a lot of budget work to do this week, particularly by department heads. Van Vactor also observed upcoming meetings with small cities, noting that it may seem presumptuous to already have a ballot title adopted. Rust remarked that Wilson could be working on it, however.

There was consensus that the department managers would meet on November 20, with this group not meeting again until November 27. Laue had suggested that this group meet without Eugene involvement, but McManus disagreed, indicating that the "freed up" money and its usage is still dealing with some of Eugene's key interests.

Bartel spoke about the need for a realistic figure for funding the staffing for the "190 agreement." McManus commented that the proposal is to split the cost three ways. Laue stressed the importance of signing the 190 agreement before the levy goes on the ballot. Van Vactor estimated that the costs would run close to $100,000 for an analyst, office space, etc.

V. NEXT MEETING

Monday, November 27, 1995
8:30 a.m. to 11 a.m.
Commissioners' Conference Room
Agenda:
1) Update regarding 190 agreement/CEO meeting;
2) Affected department managers' 3-year budgets;
3) * * * Tentative work on the ballot title.

There being no further business, this meeting adjourned at 10:00 a.m.

Sharon Giles, Board Secretary