APPROVED 1/23/96

November 1, 1995
BOARD OF COMMISSIONERS' REGULAR METEING
Harris Hall Main Floor -- following Board of Health

Chair Ellie Dumdi presided with Steve Cornacchia, Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Bill Van Vactor, County Administrator, identified one item of Emergency Business. Referring to Weeldreyer's comments during the Board of Health meeting related to her voting on Board issues today and the fact that she has not had an opportunity to review all of today's material, Dumdi asked Teresa Wilson, County Counsel, whether it might be more appropriate for Weeldreyer to abstain on items instead of voting no. Wilson remarked that it would be Weeldreyer's choice. Weeldreyer remarked that she would abstain instead of voting no.

2. PUBLIC COMMENTS

Rich Aaring, 365 E. 49th, encouraged the Board to adopt the Parks CIP on today's agenda (Item 7.a.).

John McWade, 385 S. 68th Place, Springfield, indicated that he was serving his second term on the Parks Advisory Committee. He remarked that under the leadership of Keefer, the county parks are now a source of real pride. McWade asked the Board to look hard at the CIP and accept it as a plan and guide for the next four years.

Roger Delles, 2517 N. 27th Springfield, remarked that he is a member of the Lane County Parks Advisory Committee and has helped put together the plan. He observed: 1) Lane County Parks deteriorated during the 1980's; 2) There was significant improvement in the 90's; and 3) This plan calls for no direct tax dollars. Delles asked the Board to support the plan.

Barb Johnson, 1792 Hayden Bridge Road, requested to reserve comment until after Snowden's report on the Page School options. Weeldreyer indicated that she would like to give Johnson the opportunity to respond afterward and the Board concurred.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held at approximately 10:40 a.m.

4. EXECUTIVE SESSION as per ORS 192.660

To be held at 1:30 p.m.

5. COMMITTEE REPORTS

SAVE Standing Committee

a. ORDER 95-11-1-1/In the Matter of Approving a SAVE Award to Patricia Ann Krausz in the Amount of $800 for Recommending Improvements to the Assessment and Taxation Deed Processing Procedure.

Sue Pierce, Public Works, SAVE Standing Committee Member, reviewed the agenda memorandum (see material on file).

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 5-0.

b. ORDER 95-11-1-2/In the Matter of Awarding SAVE Appreciation Plaques to Ida Dillingham and Katherine Kline for Suggested Improvements to the Land Management Division Telephone System.

Pierce reviewed this item briefly (see material on file).

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 5-0.

c. ORDER 95-11-1-3/In the Matter of Approving a SAVE Award to Gloria Rogers in the Amount of $145.26 for Recommending Improvements to the Foreclosure Process.

Pierce reviewed this item briefly (see material on file).

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 5-0. Weeldreyer remarked on the efficiency/effectiveness of the SAVE program.

  6. COUNTY ADMINISTRATION

a. Announcements

Van Vactor noted the heavy schedule of night meetings in November. Dumdi proposed that the Board schedule a meeting on Tuesday, November 21 to hear the MIST report. There was concurrence from the Board. Weeldreyer asked if affected employees would receive a copy of this report. Van Vactor indicated that as soon as the report is completed, he will see that it is distributed.

b. ORDER 95-11-1-4/In the Matter of Approving an Intergovernmental Agreement With the City of Springfield Regarding Law Enforcement Services in Delayed Effective Date Annexation Areas.

Van Vactor introduced Gino Grimaldi from the City of Springfield and there was a brief review of the agenda item (see material on file). Cornacchia indicated he was comfortable moving forward without review of the questions in the File Note.

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 4-0-1, Weeldreyer abstaining.

7. PUBLIC WORKS

a. ORDER 95-11-1-5/In the Matter of Accepting the Lane County Parks Division Capital Improvement Plan, Fiscal Years 1996-1999 as a Guide for Setting Capital Improvement Priorities for the Next Four Years.

Bob Keefer, Parks Manager, thanked his staff for their hard work and dedication to the improvement of the parks system. He also thanked the Parks Advisory Committee. Keefer summarized some of the material included in the document (see material on file). He highlighted the acquisition projects, the capital maintenance and repair projects, and the capital development projects. Keefer stated that the estimated cost of doing the entire plan is approximately $4 million, not including acquisition costs. He used overhead projection to review the CIP Summary Worksheet, observing that a lot of projects deal with maintaining the assets. Keefer displayed a chart that divided projects by project year throughout the plan, discussing funding methods. He indicated that the State Marine Board is a large provider of funds.

Responding to Rust, Keefer spoke briefly regarding revenue bonds. Keefer reported that excess Richardson Park campground revenue is used towards retiring the current bonds at a level of approximately $26,000 per year, and that they are getting close to that facility not only paying for its operating costs, but also paying entirely for the bonds as well. He emphasized that he thinks revenue at Richardson will continue to grow and that he may come back in the future with scenarios for financing all four proposed campgrounds in the CIP. Keefer indicated that it is his understanding that revenue bonds are repaid by revenue generated through the system. With regard to the proposed plan, Keefer remarked that revenue bonds are mentioned as possible sources, but that a strategic plan has not been developed.

Green observed that this is an ambitious/aggressive plan, commenting that the parks are assets and need to be taken care of.

Weeldreyer concurred with Green, noting that it is good to tell the story of what is being done well in Lane County. She stressed that she is impressed with Keefer's leadership/management skills. Weeldreyer suggested that the Board challenge other county departments to model after this plan.

MOTION: Approval of the Order. Weeldreyer MOVED, Green SECONDED. Green received confirmation that the last sentence of the Order includes the intent that the Division would come back to the Board with regard to funding sources. VOTE: 5-0.

b. ORAL REPORT BACK/Page School Traffic Control.

Ollie Snowden, Public Works, indicated that the crossing distance at this location on Hayden Bridge Road has been increased by six feet. He stated that staff did traffic counts near Page School, noting that there were approximately 8,000 vehicles per day west of Page and 7100 east of Page school. Snowden remarked that the current speed zoning is 35 mph., plus 20 mph signage for "when children are present". He indicated that they had not done any spot speed studies in the vicinity. Snowden stated that he would like to look at the issues from the standpoint of traffic speeds and gaps in traffic. He discussed the "Three E's" of traffic engineering: education, enforcement and engineering and the need to do something in each area to be successful. Snowden observed that the options with regard to engineering include doing nothing, modifying signage and providing a traffic signal. He noted that the City of Eugene has tried flashers on signs and that the schools activate the flashers during school hours. Snowden reported that Eugene has had mixed success with those signs. He explained that in other states he has seen illuminated large LED displays of numerals on signs and that he would like to try that option, with an installation cost of approximately $11,000. With regard to a traffic signal, Snowden reported that they are typically installed only where they meet warrants. He indicated that gaps in traffic would compose the warrants in this case. Snowden remarked that information collected by Johnson and by Public Works staff indicates there are sufficient gaps to cross now. He emphasized that installing traffic signals is not foolproof because small children often have trouble working the signal and also become impatient. Snowden stated that it would be May or June before a signal could be installed. He indicated that the cost, mid-block, would be $60,000, and at the intersection it would be $85,000. Snowden discussed the liability issue, noting that if signals are installed against standards (not warranted), then that increases liability exposure. He reiterated that he would like to try the modified signing, particularly the LED display of numerals. With regard to enforcement, Snowden emphasized that it is important and suggested that the Board request the traffic team to increase patrols during school hours. He noted that education is the other aspect, observing that this would be a perfect assignment for the newly-formed Traffic Safety Commission to work on. Snowden summarized that he is suggesting modified signing, increased enforcement and an education program developed by the Traffic Safety Commission.

Cornacchia remarked that it makes sense to him that if traffic is getting through an area more efficiently, then that should create more gaps; but that also increases the speed that creates those gaps. He observed that by putting up signs to slow people down, then gapping changes. Cornacchia stated that he believes past improvements, besides increased development, have increased usage. Responding to Cornacchia, Snowden indicated that it would take until May or June to get a traffic signal installed by contract, with he and Ed Chastain explaining the pole acquisition process.

Green expressed concern about putting the education piece before a group that hasn't even been formed yet. Responding to Green, Cornacchia noted that Lane County has not transferred Hayden Bridge Road to Springfield yet.

Cornacchia, upon being excused from the meeting to handle a phone call, indicated that he would like to see a physical scenario similar to the situation at Guy Lee and would vote for installation of a traffic light.

Responding to Rust, Snowden stated that the Board can choose not to follow the warrants and put a signal in and he could "live with it." He commented that a signal would be a higher level of public safety, provided it still includes a traffic guard. Snowden noted that there are more accidents in marked crosswalks than in unmarked crosswalks, due to a false sense of security. With regard to the signal at Guy Lee, Chastain remarked that a they have had problems with cars going through the signal and it has required additional signage.

Barbara Johnson distributed a petition signed by children at Page Elementary. She observed that there is only one warrant for traffic lights at schools, which is gaps. Johnson indicated that she has had contact with Sgt. Begnaud and the Sheriff's Office has stepped up patrols. She noted that the current signs are not visible in the fog. Johnson pointed out that Public Works did their gap study on a school day and the children created gaps; while parents did their study on a non-school day. She stressed that she would like to be on the Traffic Safety Commission.

Cornacchia reentered the meeting.

There was consensus to direct that there be a traffic signal in the vicinity of Page School, asking Public Works to evaluate, based on safety for the children, whether it should be at the intersection or mid-block (between Harvest and Dumas) and come back with a Board Order on the Consent Calendar. There was general tentative agreement that compliance would be better at an intersection, with Johnson commenting that Harvest Lane would be the best intersection for a crossing.

With regard to the Traffic Safety Commission, there was commitment by Rust (and Johnson) to look for a Youth member and it was recommended that Weeldreyer discuss the timeline for the implementation of the commission with McManus.

c. ORDER 95-11-1-6/In the Matter of Delegating Authority to the County Administrator to Execute an Intergovernmental Agreement With the Lane Council of Governments for Services Provided by the Land Management Division Not to Exceed Costs of $35,000 (McKenzie Watershed Project).

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 5-0.

8. CONSENT CALENDAR

A. Approval of Minutes:

September 19, 1995, Work Session, following HACSA
September 19, 1995, Work Session, 1:30 p.m.
September 20, 1995, Regular Meeting, following HACSA
October 4, 1995, Convention Center Study Report, 7:00 p.m.

B. County Administration

1) ORDER 95-11-1-7/In the Matter of Awarding Subcontract in an Amount Not to Exceed $82,752; and Delegating Authority to the County Administrator to Sign Subcontract With Sponsors, Inc. to Provide Transitional Housing to Parolees.

C. County Counsel

1) ORDER 95-11-1-8/In the Matter of Amending Chapter 3 of Lane Manual to Increase Membership in the Public Safety Coordinating Council (LM 3.522).

D. Assessment and Taxation

1) ORDER 95-11-1-9/In the Matter of Refunds to Willamette Industries, Inc. and Bald Knob Land and Timber Company and Marc K. Sellers, Attorney.

E. Health and Human Services

1) ORDER 95-11-1-10/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $10,460 for Project Start in the Department of Health and Human Services; and Increasing a .80 FTE Public Health Nurse to 1.0 FTE.

2) ORDER 95-11-1-11/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $11,225 for Plan Amendment Approval Form #12 in the Department of Health and Human Services.

F. Human Resources and Management Services

1) ORDER 95-11-1-12/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to: A) Everard J. and Karol S. Stauble (Map #17-03-25-23-00802, Adjacent to 1360 S. Street, Springfield); B) Charles Donald Clarke (Map #18-04-26-00-01408, Adjacent to 30730 Koinonia Road, Eugene); and C) William K. and Sarah A. Amblin (Map #19-03-14-24-01700 and 01800, Adjacent to 322 N. 1st, Creswell).

2) ORDER 95-11-1-13/In the Matter of Appointing Self-Insured Management Services, Inc. for Workers' Compensation Claims Administration, Awarding a 3 Year Contract Not to Exceed $85,000 and Delegating Authority to the County Administrator to Execute the Contract.

G. Public Works

1) RESOLUTION AND ORDER 95-11-1-14/In the Matter of Entering Into a Cooperative Agreement With the Oregon State Marine Board and the Willamette National Forest/USFS for the Development of Recreational Boating Facilities on Blue River Reservoir, Appropriating $150,348, and Delegating Authority to the County Administrator to Sign the Agreement.

2) ORDER 95-11-1-15/In the Matter of Amending an Equipment Rental and Services Agreement With Oregon Department of Transportation (ODOT).

3) ORDER 95-11-1-16/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement (16-55-17).

H. Youth Services

1) ORDER 95-11-1-17/In the Matter of Accepting a Grant Award From the Oregon Commission on Children and Families to Provide Advocacy Services for Minority Youth in the Juvenile Justice System, Appropriating $60,000 in Revenue and Expense to the Department of Youth Services, and Authorizing the County Administrator to Execute the Contract for the Grant Purpose.

MOTION: Approval of the Consent Calendar. Rust MOVED, Cornacchia SECONDED. VOTE: 4-0-1, Weeldreyer abstained.

This meeting recessed at 11:14 a.m. to reconvene at 11:31 a.m.

9. HEALTH AND HUMAN SERVICES

a. PUBLIC HEARING AND ORDER 95-11-1-18/In the Matter of Reducing Appropriations in Revenues and Expenditures in the Amount of $4,982 per Revision #3 of the 1995-96 Intergovernmental Agreement With Oregon Health Division.

Rockstroh explained this technical adjustment. Dumdi opened the Public Hearing. There being no one present who wished to testify, Dumdi closed the Public Hearing. MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 4-0-1, Weeldreyer abstaining.

b. RESOLUTION AND ORDER 95-11-1-19/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $5,256 for the State of Oregon Child Development and Rehabilitation Center Amendment #3 in the Department of Health and Human Services; and Increasing a .75 FTE Public Health Nurse to .80 FTE.

Rockstroh briefly reviewed this item. MOTION: Approval of the Order. Green MOVED, Cornacchia SECONDED. VOTE: 5-0.

c. ORDER 95-11-1-20/In the Matter of Increasing a .80 FTE Community Service Worker 2 to a 1.0 FTE.

MOTION: Approval of the Order. Cornacchia MOVED, Rust SECONDED. VOTE: 5-0.

 10. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. DISCUSSION/Fairgrounds Bonds.

F. Randall Green reviewed this agenda item (see material on file). He explained that one form of security could be the pledging of the transient room tax. Responding to Cornacchia, Green indicated that pledging fairgrounds operations dollars would probably not affect the interest rate. Responding to Rust, Green confirmed that he was recommending that the Board pledge the entire amount from room tax. Van Vactor noted that pledging room tax funds now may limit the amount that can be pledged for a convention center later. Responding to concerns from Dumdi, Teresa Wilson, County Counsel, noted that the arrangement with Florence assumes the Board's ability to do this kind of thing. She added that doing this would "eat into" the ability to use room tax for other projects. Rust suggested that the pledge be limited to 50% from room tax. Green expressed concern that pledging half may not help that much and a building may need to be mortgaged as well and the interest rate may be higher. He stated that the best interest rate will be acquired by pledging the room tax and getting a rating. Green indicated that the second option is pledging the room tax and trying to sell it unrated. He noted that the third option is to try to get it rated without pledging the room tax or building. Green observed that he is not sure there is one single building to mortgage.

There was a lengthy discussion on the pros and cons, with the Board originally showing favor toward pledging half through the room tax and half through a mortgage on a Fair building. Wilson, however, remarked that the implication of this would be more complicated financing, with it being more difficult to market. She suggested that it may be better to do it all from one source - the building(s.) The Board concurred. Van Vactor was directed to advise the Fair Board of the direction the Board was moving toward.

11. JTPA

a. ORDER 95-11-1-21/In the Matter of Establishing a JOBS Plus Implementation Council.

This item was pulled from today's agenda.

12. EMERGENCY BUSINESS

ORDER 95-11-1-22/In the Matter of Ratifying an EDAP Award to the City of Oakridge in Board Order 94-5-11-11.

MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 5-0.

There being no further business, this meeting recessed at 12:02 p.m. to reconvene at 1:30 p.m.

3. COMMISSIONERS' ANNOUNCEMENTS

Rust announced that he went to the 139th birthday party of Eugene Skinner where there was discussion of the County's role in Applegate Trail Grant.

Weeldreyer commented that she has appreciated the support she has received as she deals with a major problem at Lane Community College. She indicated that she believes she has the ability to do both jobs, but her first commitment is to her paid job at Lane County. Weeldreyer observed that the LCC problem has limited her recent ability for as much involvement in her job as a Commissioner as she would like. She offered thanks to AOC, LCOG and LCC for making possible her participation in the Pacific Program. Weeldreyer stated that she feels it was an investment for her, both personally and professionally, that will reap benefits for citizens of Lane County for years to come.

Green indicated that there have been discussions at the Housing Policy Board regarding their future. He stated that there have been several term expirations and that applications to fill the vacancies lean more toward homeless advocacy. Green reported that there will be more discussions in future weeks and that he will keep the Board apprised.

Green thanked Van Vactor for suggesting his attendance at the Pacific Program. He indicated that he would provide written report to the Board.

Cornacchia reported that the O&C annual meeting scheduled for December 1st is now scheduled for December 8th. With regard to future application for funds within SB1145, he indicated that he has asked Ben Sunderland to see if there is a way to bring the unit cost down as that cost is part of application competitiveness.

Dumdi reminded the Board of the upcoming small city meetings and reviewed the schedule with the Board.

Dumdi reported that terms for Lane County's representatives to the Regional Strategies Board expire on November 30. She stated that there is a need to make nominations for reappointment of Liz Cawood, Jim Ramseyer, Hal Reed, Lee Beyer and herself. Cornacchia indicated that he was pleased with those five and would be glad to reappoint. Weeldreyer remarked that as a result of the new diversity policy she would suggest reopening the application process with the suggestion that the current members reapply. Responding to Green, Wilson remarked that she does not remember that the report recommended eliminating the present reappointment policy with regard to two terms. Van Vactor noted that a targeted recruitment will be necessary in this case. Green offered support for opening up the appointment process. Van Vactor indicated that he would talk to Cheryl McCawley about a quick targeted recruitment and report back to the Board.

Dumdi asked commissioners to report back on their liaison roles with advisory committees at the December 12 meeting.

There being no further business, this meeting adjourned at 2:18 p.m.

 

 Sharon Giles, Board Secretary