APPROVED 1/23/96

November 27, 1995
Commissioners' Conference Room - 8:30 a.m.

PRESENT: Commissioners: Steve Cornacchia, Ellie Dumdi, Bobby Green, Sr. (arrived at 8:45 a.m.), Jerry Rust and Cindy Weeldreyer (arrived at 8:43 a.m.) present. Representing the City of Eugene: Tim Laue and Laurie Swanson-Gribskov present. Representing the City of Springfield: Maureen Maine present. Budget Committee Lay Members: Peter Bartel (arrived at 8:45 a.m.), Marie Bell and Del Phelps present. Kate Jones and Bud Stewart absent. Department Heads: John Ball, Steve Carmichael, Chuck Forster, Jim Gangle, John Goodson, Doug Harcleroad, Bill Hoyt, Bob McManus, Rob Rockstroh, David Suchart (arrived at 8:43 a.m.), Bill Van Vactor and Teresa Wilson present. Facilitator: Lauren Chouinard present. Budget Staff: David Garnick, Tanya Heaton and Rick Schulz present. Recording Secretary: Sharon Giles.


Rust called the meeting to order.


Minutes from the following meetings were distributed for approval at the next meeting.
October 30, 1995 Joint Meeting 8:30 a.m.
November 6, 1995 Joint Meeting 8:30 a.m.
November 13, 1995 Joint Meeting 8:30 a.m., including all Tier 1 and Tier 2 Subcommittee Minutes:
       Tier 1 - November 2, 1995
        Tier 1 - November 3, 1995
        Tier 1 - November 7, 1995
        Tier 2 - November 1, 1995
        Tier 2 - November 8, 1995


Garnick reviewed the first page of the packet document, which included updated numbers of department requests. Bell received clarification that the items on this sheet include impacts and other needs, not the total department budget. Garnick observed that departmental detail was attached to the summary page, noting that the requests total $6.9 million.

Harcleroad stated that the figures on his attachment reflect an attempt to deal with cases in a quality manner and deal with past cuts, felony filing increases, potential sheriff's levy impacts and city (Eugene and Springfield) staffing increase impacts. Cornacchia asked that Harcleroad explain specifically which are related to sheriff's impacts and which are other needs, with Harcleroad stating that he had not broken the figures down that way. Rust asked how Harcleroad would reconfigure his request if the District Attorney's share were to be 1 million new dollars. Harcleroad replied that he would reduce his request by balancing a lawyer drop with a secretary drop until the $1 million was arrived at. He added that he was not inclined to eliminate the computer system.

Cornacchia, noting that he would like to free city councilors from future meetings, suggested attempting to reach consensus on items such as the Psychiatric Hospital and Pathways in order to get those off the table.

Garnick distributed a handout, "Version #1", which examines alternative uses for the Sheriff's current general fund support, reconfiguring dollars and putting them into categories such as shifted costs, sheriff's impacts, etc. (see material on file).

Laue remarked on the need to close on the "190 agreement." Van Vactor indicated that the three CEO's have met as requested and are working on a document. Jim Johnson, City of Eugene, distributed a draft 190 agreement, noting that it uses existing Public Safety Coordinating Council folks and adds two Commissioners and two city councilors each from Eugene and Springfield. Van Vactor recommended that group members read the draft and then meet again to discuss it.

After Rockstroh explained the Health and Human Services levy shifts and impacts, Bell stressed that she wants support to keep the domestic violence line item firm. Responding to Rust's question about the Youth Services' escalation of numbers across the three years, Carmichael explained that they are due to the increase in deputy numbers. * * * After McManus explained that 24 deputies would be added in year one, 18 in year two and 8 in year three, Carmichael indicated that he would rework his numbers. Harcleroad remarked that he had not factored in the juvenile operation in his numbers.

Rust asked the group to reach consensus on the top two categories (shifted costs and sheriff's levy impacts). Swanson-Gribskov expressed agreement except for the District Attorney's figures as they were not figured on increases over the three years. Rockstroh remarked that he did not "ramp up" over three years at all. Cornacchia asked Carmichael if his department would receive 600 referrals from non-metro deputies. Carmichael replied that Youth Services receives approximately 4,000 referrals annually and that approximately 800-900 petitions filed from those.

The group attempted to reach consensus on year one of the top two categories. Harcleroad stated that for year one, he has nothing factored in regarding juvenile referrals and also that he is not comfortable with adds not directly affected by the sheriff's levy, such as the domestic violence money. There was a lengthy discussion regarding domestic violence, with McManus stating that there would be a slight increase in number of domestic violence arrests and Rockstroh stressing that these figures were separated out simply to show the method of dealing with some referrals.

In attempting to reach consensus on Category I, Levy Costs Shifted to the General Fund, and Category II, Impacts Due to Sheriff's Levy, Rockstroh indicated that $133,184 (of the $183,284 in LCPH Aftercare in "Impacts") should go into Category I - Levy Costs Shifted to General Fund; and the balance of $50,000 for LCPH Aftercare and the $55,000 for LCPH - Royal Avenue Shelter - could be moved to Category III. There was agreement that the "Domestic Violence" figure was actually part of "Population Management." Those changes brought the total for Category I to $2,334,554 and Category II to $808,211 for a total of approximately $3.14 million. There was consensus for acceptance of Category I and II, with Harcleroad indicating that he would need to see how the numbers come out at the end before he could contribute to consensus.

Cornacchia noted that subtracting $3.14 million from $5.54 million leaves approximately $2.3 million.

Garnick distributed a handout detailing Projected Reduction Levels of the 8-year forecast. Cornacchia spoke in support of an 8-year plan. Swanson-Gribskov pointed out that the sheriff's levy is only for three years, with Rust noting that the eventual deficit would be worse if all the money was spent over three years. Harcleroad stated that it would be a mistake to tell the public that Lane County won't need any more dollars over the eight years as there may be capital needs.

Ball mentioned that it seems important to have some policy regarding the use of the remaining dollars. Green was told that the information system dollars would need to come from the $2.3 million.

Rust stressed that it is clear that the District Attorney's request needs to be cut back dramatically.

Van Vactor distributed two handouts detailing Version 2 and Version 3 of the Alternative Uses for the Sheriff's Current General Fund Support.

Rust expressed concern in Version 3 regarding the deletion of impact dollars for jail population management. Cornacchia stated that he would be in favor of deleting the funding for the New Residential Shelter for Youth Services in Category III (totaling $800,000+ over the last two years). Swanson-Gribskov suggested spreading Assessment and Taxation's costs over three years instead of two. Schulz observed that overall costs increase in years farther out and that if A&T costs are pushed farther out it makes the problem larger. Responding to Van Vactor's questions regarding the possibility of decreasing the treatment level, Carmichael indicated that he had already done that (from $124 to $112 per bed). Carmichael observed that juveniles need more supervision than adults.

Referring to Version #3, Van Vactor indicated that if jail population is a priority, then budget staff can go back over the numbers to work out a balance. Suchart indicated that $200,000 could be taken out of deferred maintenance's $500,000 to cover the first year costs.

There was consensus that discussion regarding the 190 Agreement would be the first item on next week's agenda.

Harcleroad reiterated his concern regarding the potential loss of $.5 million from his request.

Budget staff was requested to come back next week with further work on balancing the figures.

* * * Responding to McManus, Wilson indicated that she still needs some guidance regarding non-levy dollars in the ballot title, but that she would have a sample ballot title within the next few weeks.


Monday, December 4, 1995.


There being no further business, this meeting adjourned at 10:48 a.m.


Sharon Giles, Board Secretary