APPROVED 1/17/96

October 18, 1995
REGULAR MEETING - BOARD OF COMMISSIONERS
Harris Hall Main Floor -- following HACSA

Chair Ellie Dumdi presided with Steve Cornacchia, Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

One item of emergency business was identified.

2. PUBLIC COMMENTS

Judge Kip Leonard, commented that he has been involved with the planning of the Juvenile Justice Center and was on the committee to review architects' proposals and also was part of the group that made the recommendation. He stated that KMD was the unanimous choice as they have a better vision and clear concept. Leonard recommended that the Board award the contract to KMD.

Stephanie Padilla, 2590 Debra Drive, commented that she is a safety patrol member at Page Elementary School. She emphasized that there is heavy traffic and speeding cars by the school and there are waits of 5 to 10 minutes to cross the street.

Jitzi Johns, 567 N. 18th, indicated that she is also on the safety patrol. She stressed that cars go by fast and that she would like a traffic light, as children have to wait a long time for traffic to go by.

Melinda Johnson, 1792 Hayden Bridge Road, stated that she has crosswalk duty and there have been people stopping in the middle of the crosswalks and there are lots of cars going through.

Kyle Haaby, 1133 F Street, commented that traffic has been speeding, there is a lot of heavy traffic and it takes awhile to cross the street.

Barb Johnson, 1792 Hayden Bridge Road, discussed safety for kids who attend Page. She noted that Page School is on Hayden Bridge Road which has been widened, which has contributed to the increase in traffic volume and speed. Johnson stated that she had conducted radar studies and observed 260-270 cars in a half hour with over half being above the speed limit. She indicated that there was an incident in October in which a red sports car had to brake very hard to avoid hitting the children. Johnson stressed that drivers are not paying attention to crosswalks. She observed that minor safety measures have been implemented, but it is not enough. Johnson remarked that there are no safety measures for noon kindergartners.

Greg Vik, 2023 Kimberly Drive, offered support for the excellence of local firms and urged the Board to remember that local firms are performing to high expectations. Rust observed that Judge Leonard had commented that there was a clear distinction during this selection process. Vik agreed that if there is a distinction, customers must go with the best offer. Rust indicated that if the Board goes with the recommendation, there will be local components.

Laurence Christopher, 86289 Lorane Highway, spoke about the Lorane Highway widening project. He thanked the Board and Ollie Snowden for a good job in modifying Plan B. Christopher stated that property owners basically go along with the modifications with one exception, i.e., the area between McBeth and Bailey Hill. He noted that it is proposed with a five-foot shoulder and that he believes three feet would be adequate and four is more than plenty.

Don Walker, 85900 Lorane Highway, echoed comments by Christopher. He expressed appreciation to the Board for acting upon requests from homeowners. Walker stated that he lives on the section between McBeth and Bailey Hill and hopes that commissioners will let the committee continue to work with Snowden to help keep a peaceful neighborhood.

John Hyland, 40418 McKenzie Highway, indicated that he is here as a concerned taxpayer and is troubled with the way the Juvenile Justice Center is being put together. He observed that the way the RFP written, it has Hoffman Construction (Portland) written all over it as there is not a single general contractor in the area who can do it the way it is written. Hyland stressed that this is the wrong approach to this project. He noted that EWEB went out in phases with 90% of the work being done by Lane County contractors. Hyland remarked that

locals cannot compete as it requires a bond on one complete big package. He asked the Board to rethink this and put it out to a construction manager and then go with subcontractors.

Terry Green, 755 Audel Avenue, stated that he is a licensed architect and has run Rubenstein Contract Carpets which is the 15th largest carpet company in the United States. He remarked that he has worked for KMD Architects and that those experiences have not been terrific. He urged the Board to see that a package be developed so that local generals and subs can be considered.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held at approximately 10:40 a.m.

DISCUSSION/Small Cities Meeting Schedule

Bill Van Vactor, County Administrator, asked the Board if they want to do the small city meetings this fall. Weeldreyer indicated that with the schedule as it is now, she has a conflict with the November 2 meeting and is also out of town on November 6. Cornacchia indicated that he has no interest in attending an outside meeting without the commissioner from the district and expressed concern that he is not hearing much commitment. Rust indicated that he was willing to see two commissioners go out with the Sheriff and have a meeting to determine issues and a way to process them. He remarked that if an issue surfaces, then the Board can make an effort for all to go back over.

Dumdi noted that the Board is attempting to meet with cities prior to December regarding the levy proposal. Weeldreyer commented that she has a relationship with her small cities and knows their issues and that she thinks those councils would enjoy having the other commissioners meet there even if she's not there. Dumdi observed that Florence wants the entire Board there. Green indicated that he has a potential conflict with November 21st.

Rust was excused from the meeting at approximately 9:35 a.m.

Cornacchia expressed concern about what the message is when the County schedules a meeting with a city and only gets two commissioners. He noted that he has been a proponent of visits with the cities, when the full Board is in attendance; but that he is not interested in meeting if it cannot be scheduled with at least four commissioners, including the commissioner of the district. Green indicated that he is willing to do whatever the majority desires. Weeldreyer suggested attempting to reschedule the November 6 meeting. Cornacchia indicated that the commissioners can outline the days they are available and let Arlene Marshall work it out. The Board briefly reviewed the tentative schedule, advising which dates were available. With regard to Eugene and Springfield, it was agreed to ask the Eugene and Springfield representatives to the sheriff's levy discussion meetings if their councils want to meet with the full Board.

4. COMMISSIONERS' BUSINESS

Youth Services

a. ORDER 95-10-18-1/In the Matter of Awarding a Contract for Architectural Services for the Lane County Juvenile Justice Center.

Lee Fish observed that he has been retained to help in the development of an overall project approach and that today he is focusing on selection of an architect. He clarified that the project has not begun to look at the issue of a contractor and that today's discussion deals strictly with the architect and there has been no decision beyond that in terms of other key players.

Fish reviewed the process as outlined in the agenda memorandum (see material on file). He stated that the architect will develop the master plan and then proceed into the issue of design documents and will oversee construction. Fish remarked that there were eight proposals which were rated, with three companies eventually being interviewed. He observed that reference checks had been conducted on the final three. With regard to local participation, Fish stressed that this issue was recognized by the evaluation committee and that all three firms seem to have a similar ratio of local participation.

Chuck Rusch, Professor of Architecture at the University of Oregon, indicated that he has been through this type of process six other times and that this one is the most thorough and most unbiased he has been involved in. He disagreed with the comment that local firms did not make a good showing as he believes they did make a good showing, although one proposal did stand out "head and shoulders" above the others. Rusch stated that it is his own conclusion that: 1) KMD has much more experience in the building type (juvenile justice) and, more specifically, they understood the "campus" idea; 2) KMD has staging experience; and 3) they are doing a similar project for another county parallel with this project. In addition, Rusch noted that their portfolio was of high quality. Responding to Green, Rusch indicated that KMD is the seventh largest firm in the country and their justice division has done approximately 100 projects and of those, a high percentage were juvenile facilities.

Steve Carmichael, Director of Youth Services, stated that KMD has done ten juvenile facilities in the Pacific Northwest. He indicated that his rating was similar to Professor Rusch. Carmichael remarked that he has, by chance, visited facilities designed by KMD. He stressed that the committee was cognizant with regard to the Board's desire for local participation, observing that KMD teams up with local people. Carmichael thanked Chuck Wallace, Teresa Wilson and Tanya Heaton for their work on this issue.

Responding to Green, Fish explained that 90% of dollars spent on this project will be in Oregon, with approximately 45% in Lane County. Responding to Green, Heaton stated that ultimate responsibility lies with KMD in Portland. Wilson noted that if there are contract issues 10 years down the road, KMD does not have warranty responsibility. She added that WBGS will be here through the construction phase and could help with modifications in the future.

Cornacchia observed that out of the total project of $38 million, the architectural services represents about $2 million and that the largest amount, $26 million, will be primarily for construction. He indicated that he remains concerned that the message is not being received solidly enough from this Board to the folks that will be dealing with the upcoming selection of the management of the whole project. Cornacchia stressed that he hopes that the Board will share his commitment to supporting local businesses and local workers. He remarked that he will not be supportive of this facility being bonded in a manner which might then shut off folks in the community. After numerous comments in support of local involvement, Cornacchia emphasized that the message is that he wants people to search for ways to make most of the elements of this project available to locals. Weeldreyer and Dumdi agreed with Cornacchia. Green expressed agreement with Cornacchia, however noting the need to "follow the letter of the law." He observed the initiative dealing with Disadvantaged Business Enterprises (DBE's), indicating that this is an opportunity to address that initiative in the package with regard to subcontracting.

MOTION: Approval of the Order. Green MOVED, Cornacchia SECONDED. VOTE: 4-0. Van Vactor indicated that there will be another work session on this issue in early November.

5. EXECUTIVE SESSION as per ORS 192.660

To be held later today.

  6. COUNTY ADMINISTRATION

a. Announcements

None.

b. ORAL REPORT/Convention Center Follow-up.

Van Vactor asked at what level the Board wants the County to participate in the technical committees which would do analytical work with regard to the financing, etc. Green conveyed Rust's support in going forward with the work that needs to be done. Green, however, indicated that he would like some sort of analysis/scope with options and alternatives being presented. He suggested that as this technical group is formed, he hopes there is private representation (chamber, private sector) in the committee. Green offered his support and commitment to seeing this happen. Cornacchia noted that the issue today is staff resources, suggesting that staff be asked to participate/monitor what is going one, but have someone else do the work. Green agreed, but re-emphasized that the County has an enormous amount of leverage and should not distance itself too far. There was consensus that Lane County will participate at the level of providing a designee where necessary but will not provide leadership to convene meetings or hire consultants.

The following item was held at the 10:55 a.m. time certain.

7. PUBLIC WORKS

f. ORDER 95-10-18-6/In the Matter of Awarding Lane County Recycling Recognition Awards to the University of Oregon Outdoor Program and Shelton-Turnbull Printers.

Ken Sandusky, Recycling Program Manager, reviewed the projects receiving awards (see material on file), observing that RRAC unanimously recommended recognition for these two agencies. He introduced Dan French and Jim Sajak from Shelton-Turnbull Printers and Steve Miller from the University of Oregon.

MOTION: Approval of the Order. Cornacchia MOVED, Weeldreyer SECONDED. VOTE: 4-0.

Dumdi presented plaques to Shelton-Turnbull and the University of Oregon.

SENIOR RECOGNITION

11:00 a.m.

Dumdi introduced this item, explaining the seniors' volunteer work at the PSB/Courthouse information center. Each volunteer was introduced and presented with a certificate of appreciation.

NAME YEARS IN SERVICE TO LANE COUNTY

Ann Cory, 12 years (not present)

Jean Cox, 11 years

Marie Marshall, 11 years

Darle West, 10 years

Leslie Allender, 6 1/2 years

Harold Buckbee, 6 years (not present)

Sally Levitan, 4 years

Dorene Grenner, 3 years

Chuck Newton, 1 year

RETIREES

Barbara Reinken, 3 years

This meeting recessed at 11:07 a.m. to a reception for the seniors to reconvene at 11:40 a.m.

7. PUBLIC WORKS

a. RESOLUTION AND ORDER 95-10-18-2/In the Matter of Adopting the Project Concept for Lorane Highway from Chambers Street to Bailey Hill Road.

Ollie Snowden, County Engineer, reviewed his agenda memorandum, highlighting the 14-point analysis (see material on file). With regard to the section from McBeth to the sharp curve, Snowden remarked that if the road is going to accommodate bikes and pedestrians, there ought to be 5-foot shoulders; so Public Works is proposing a design that would add 5-foot shoulders from McBeth out to the existing road at Spencer Creek. He indicated that to do that would require right-of-way from 12 parcels, varying from 5 to 25 feet depending on location. Dumdi asked why it is not acceptable to provide signs saying "cyclists single file." Snowden observed that the traffic code says that bicyclists can use the highway as long as they are not impeding traffic. With regard to resurfacing from Chambers to McBeth, Snowden stated that after the shoulder work is done, it would be followed the following year with a chip seal. He commented that bicyclists do not like this and would prefer an overlay; but the County is trying to adjust maintenance practices as overlay is more expensive. Snowden recommended staying with the chip seal. He noted that the last issue is the curve near the Blanton/Needham intersection. Snowden asked for authorization to work with residents in the local vicinity to attempt to get them more site distance. Responding to Cornacchia, Snowden indicated that the 4:1 slope at MP 2.55 will not require more right-of-way acquisition.

Green ask for the rationale for using a chip seal. Snowden indicated that before they do an overlay, Public Works wants an assessment on whether the road needs more structure; if it does, then an overlay will be done. He added that if more structure is not necessary, it is cheaper to do a chip seal as staff is trying to look at optimizing maintenance dollars. Snowden added, however, that the downside is that a chip seal can cause problems for skaters, cracked windshields, etc. Snowden noted that bicyclists have a legitimate point. Green remarked that it is important to give more credence to people who live in the area, instead of those passing through. He asked for the Roads Advisory Committee's position on this design. Snowden stated that it has not recycled back to Roads Advisory. Cornacchia observed that Roads Advisory rarely factors in politics. Green asked if Public Works has considered assessing the bicycle community for usage of bicycle lanes. Snowden replied that the Lane Manual/Lane Code does not provide for an assessment. Dumdi agreed with the possibility of a bicycle license fee to go to the road fund to deal with these types of issues.

Don Walker noted that bicyclists do not ride in the bike lanes, but generally ride the white line. He suggested that if 5-foot bike lanes are put on Lorane Highway, the bikers would not use them anyway. He suggested making the area between the fog line and the white line wider. Snowden remarked that the decision to widen travel lanes has not been made by the County.

MOTION: Approval of the Order. Weeldreyer MOVED, Green SECONDED. Cornacchia observed that staff and the Board have been very receptive to the community's concerns and that a reasonable compromise has been reached. VOTE: 4-0.

The balance of the morning agenda was carried over to the afternoon session.

There being no further business, this meeting recessed at 12:11 p.m. to reconvene at 1:30 p.m.

 Sharon Giles, Board Secretary