APPROVED 1/17/96

October 18, 1995
REGULAR MEETING - BOARD OF COMMISSIONERS
Harris Hall Main Floor -- 1:30 p.m.

Chair Ellie Dumdi presided with Steve Cornacchia, Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

The following items were carried over from the morning agenda.

7. PUBLIC WORKS

b. ORDER 95-10-18-3/In the Matter of Constructing Improvements on South 6th Street From Johnson Avenue to the I-5 Interchange, Including Assessments and Setting a Lien Against Adjacent Properties.

Don Maddox, Real Property Manager, briefly reviewed his agenda memorandum (see material on file). Responding to Cornacchia, Maddox stated that he thinks it is a major arterial.

MOTION: Approval of the Order. Green MOVED, Rust SECONDED. Cornacchia expressed his continuing objection to assessing on arterials or collectors. Weeldreyer concurred. VOTE: 3-2, Cornacchia and Weeldreyer dissenting.

c. ORDER 95-10-18-4/In the Matter of Constructing Improvements on North 19th Street and Yolanda Avenue From City Limits to North 23rd Street Including Assessments and Setting a Lien Against Adjacent Properties.

Maddox briefly reviewed this item. Cornacchia expressed his appreciation to staff for working with the residents.

MOTION: Approval of the Order. Green MOVED, Rust SECONDED. VOTE: 3-2, Cornacchia and Weeldreyer dissenting (for objection to assessing on arterials or collectors).

d. ORDER 95-10-18-5/In the Matter of Accepting the Director's Report on Improvements to Centennial Boulevard From I-5 to Prescott Lane and Aspen Street From Centennial Boulevard to Centennial Elementary School.

Cornacchia again offered his appreciation to staff for working with the residents.

MOTION: Approval of the Order. Green MOVED, Rust SECONDED. VOTE: 3-2, Cornacchia and Weeldreyer dissenting (for objection to assessing on arterials or collectors).

e. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1078/In the Matter of Adopting an Amendment to the City of Florence Comprehensive Plan to Redesignate Property Within the Florence Urban Growth Boundary From "Industrial" to "Residential;" and Adopting Savings and Severability Clauses (file PA 3854-94; Morales). (Second Reading & Public Hearing: November 8, 1995, 7:00 p.m., Harris Hall Main Floor)

Dumdi read this Ordinance into the record.

MOTION: Approval of the First Reading and Setting Second Reading and Public Hearing for November 8, 1995 at 7:00 p.m. in Harris Hall. Cornacchia MOVED, Rust SECONDED. Rust flagged this item for discussion in depth when it comes forward. He indicated that he was under the impression that there was a scarcity of industrial land in Florence, noting that this material indicates otherwise. Rust asked for a copy of the study that treats the analysis of adequate industrial land. Cornacchia asked that this information be routed to the Board. VOTE: 5-0.

8. CONSENT CALENDAR

A. Approval of Minutes:

        September 6, 1995, Regular Meeting, following HACSA

        September 6, 1995, Regular Meeting, 1:30 p.m.

B. Health and Human Services

1) RESOLUTION AND ORDER 95-10-18-7/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $4,723.

2) RESOLUTION AND ORDER 95-10-18-8/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $1,620.

3) RESOLUTION AND ORDER 95-10-18-9/In the Matter of Awarding a Contract to ARC of Lane County in the Amount of $75,458 and Authorizing the County Administrator to Sign the Contract.

4) RESOLUTION AND ORDER 95-10-18-10/In the Matter of Increasing Appropriations in Revenues and Expenditures in the Amount of $23,139.

C. Human Resources and Management Services

1) ORDER 95-10-18-11/In the Matter of Authorizing Sale of Surplus County-Owned Real Property Sold at a Sheriff's Sale Held September 18, 1995 (Cole, Hamaker, Rusk and Hancock).

D. Public Works

1) ORDER 95-10-17-12/In the Matter of Awarding a Contract to Interstate Manufacturing, Inc. in the Amount of $263,820 for the Purchase of Six (6), New Solid Waste Transport Trailers, Contract FY 95/96 FS-03. (PULLED FROM AGENDA)

2) ORDER 95-10-18-13/In the Matter of Awarding a Contract to Lucas Truck & Equipment Sales, Inc., in the Amount of $177,208, With Two (2) Trade-Ins, for the Purchase of Two (2), New Solid Waste Roll-Off Container Trucks, Contract FY95/96 FS-04.

3) ORDER 95-10-18-14/In the Matter of Authorizing an Intergovernmental Agreement With the City of Eugene for Sanitary Sewer Reimbursement for the Irving Road Improvement Project.

4) ORDER 95-10-18-15/In the Matter of Delegating Authority to the County Administrator to Sign a Permit Agreement With Weyerhaeuser Company for Expanding the Old Mohawk Road/Marcola Road Stockpile Site.

5) ORDER 95-10-18-16/In the Matter of Accepting an Offer to Purchase a Parcel of Surplus County-Owned Real Property (Hwy. 36, Deadwood Creek Bridge).

6) ORDER 95-10-18-17/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Huston Road (17-05-32).

E. Regional Information System

1) ORDER 95-10-18-18/In the Matter of Approving Renewal of Top Secret Software License Agreement With Computer Associates International, Inc.

F. Youth Services

1) ORDER 95-10-18-19/In the Matter of Approving an Intergovernmental Agreement With the Oregon Youth Authority to Provide Supervision of State Juvenile Parole and Probation Staff Based at the Department of Youth Services, Appropriating to the Budget of the Department of Youth Services $40,897.50 in Additional Revenue and Spending Authority, and Delegating to the County Administrator Authority to Execute the Contract.

2) ORDER 95-10-18-20/In the Matter of Approving an Intergovernmental Agreement With the State of Oregon to Provide Flexible Services for Delinquent Youth, Appropriating to the Budget of the Department of Youth Services $110,463 in Revenue and Spending Authority, and Delegating to the County Administrator Authority to Execute the Agreement.

3) ORDER 95-10-18-21/In the Matter of Accepting a Grant from the Center for Substance Abuse Treatment in the Amount of $1,180,000, Appropriating $1,180,000 in Additional Revenue and Spending Authority to the Budget of the Department of Youth Services in the Fiscal Year 1995-96, Establishing Within the Department of Youth Services New Positions to Administer the Grant, and Delegating to the County Administrator Authority to Execute a Contract for the Purposes Specified in the Grant.

Bill Van Vactor, County Administrator, observed that item 8.D.1) had been previously pulled from the agenda.

MOTION: Approval of the balance of the Consent Calendar. Rust MOVED, Cornacchia SECONDED. VOTE: 5-0.

14. PUBLIC HEARINGS

a. SECOND READING AND PUBLIC HEARING/Ordinance PA 1077/In the Matter of Naming a Private Road Nicholson Road.

Dumdi read this Ordinance into the record. Bob Ezell, Surveyor, briefly reviewed this item (see material on file).

Dumdi opened the Public Hearing. There being no one present who wished to testify, Dumdi closed the Public Hearing. MOTION: Approval of the Ordinance. Cornacchia MOVED, Green SECONDED. The Secretary polled the Board. VOTE: 5 Ayes.

9. DISTRICT ATTORNEY

a. DISCUSSION/Additional Employees in the District Attorney's Office.

Doug Harcleroad, District Attorney, introduced Lieutenant Buchanan, Eugene Police Department, who explained that Eugene is currently phasing in a Rapid Deployment Unit whose purpose is to address street crime issues, focusing on drug dealing and prostitution. He observed that the recent impact on the District Attorney during the three-month trial period was to give them 150 felony intakes more than usual. Buchanan noted that the City of Eugene is now looking at this unit to become permanent and anticipates that increased volume will continue with a spike in the beginning and then tapering off somewhat; but, he stressed that the County will continue to see more cases coming into the District Attorney's office. Responding to Rust, Buchanan explained that most of the felony cases were delivery of controlled substances, i.e. methamphetamine, cocaine, heroin, etc. He stated that a large number of defendants were Hispanic, thus the unit dealt with INS and made plea agreements and defendants were deported. Buchanan asserted that the vast majority went to jail, pending resolution in four to six weeks and then were sent on their way. Rust asked if the City of Eugene has had any conversation about paying any part of the costs. Dave Whitlow, Director of the Eugene Police Department, indicated that he had spoken with Councilor Laue this morning and the message from Laue is that it may be possible, but Laue would like to have that question dealt with in the context of other discussions regarding the sheriff's levy which are going on currently.

Harcleroad observed that the program is up and running now and the cases are coming through the door. He stressed that this needs to be dealt with now as staff is on overload and needs some help; specifically, there is a need for two lawyers and two secretaries to deal with this and also the impact from Springfield increases. Harcleroad emphasized that he is not opposed to discussion of cities' contributions, but the help is needed now. He indicated that he understands the resource problem, but that there is some cash carryover dollars. Dumdi remarked that it is interesting that Eugene is not stepping up to the plate when they are in better financial condition. Rust emphasized that when the County knows it is broke, it needs to act like it is broke. He noted that he hears the City saying let's wait until the levy decision, but the City is going forward now. Rust urged that the two cities and the County go into short term conversations now to solve the short-term problem; meanwhile continuing with the long-term discussion. Harcleroad noted that everybody is impacting the DA's workload, including five new officers through a federal program; but that the City of Eugene ultimately drives the workload. Responding to Green, Buchanan stated that the unit is out now and that other crimes are linked to these drug deals. He stressed that by taking drug dealers off the street, it will have a lessening impact on county burglaries. Responding to Green, Whitlow explained that federal regulations are tight and that the grant money can not be spent on support service. Cornacchia expressed frustration with the situation. Harcleroad asked if it would be possible to go back and talk with the other jurisdictions in an attempt to come up with a short-term package. Cornacchia stated that nothing is off the table. He indicated that the proof will be in City of Eugene support for the levy. Rust offered support for Van Vactor and Harcleroad to work with the two cities. Green, noting that on the basis that 60% of the DA impact is from Eugene, that equates to $87,000 of Harcleroad's number. He agreed with the need to negotiate with other cities on this issue. Harcleroad indicated that he would take this on as a top priority. Van Vactor suggested that Harcleroad make a presentation at the next "Regional Managers' Group" meeting. Harcleroad and Van Vactor were directed to coordinate with regard to this issue.

10. HEALTH AND HUMAN SERVICES

a. ORDER 95-10-18-22/In the Matter of Appointing Two Members to Fill Vacancies to the Mental Health Advisory Committee.

MOTION: Approval of the Order appointing Cheryl Smith and Virginia Klassen to the Mental Health Advisory Committee. Weeldreyer MOVED, Green SECONDED. VOTE: 5-0.

11. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. ORDER 95-10-18-23/In the Matter of Adjusting the Salary Range for Senior Stores Clerk for the Purpose of Maintaining Internal Equity Within the Current Classification/Compensation System.

Cheryl McCawley, Personnel Analyst, briefly reviewed this item (see material on file).

MOTION: Approval of the Order. Weeldreyer MOVED, Green SECONDED. VOTE: 5-0.

13. COMMISSIONERS' ANNOUNCEMENTS

Weeldreyer indicated that she would be at the Pacific Program next week.

Weeldreyer referred to the morning public comment with regard to Page School, noting that there is a reasonable person's understanding that there is a safety issue. Cornacchia agreed that the constituent did her homework and that it is hard to give her a response dealing with technical warrants. He offered his support for looking at options for this situation. Green offered his support for looking into this issue and suggested that the County Administrator be directed to work with Public Works. There was consensus that Public Works would report back at the Board's next meeting with alternatives, to include a light, and that if that is not an option, then they would need to provide a compelling reason why not. Van Vactor indicated that as an interim measure, Del Hackett could be contacted about increased patrol for the area.

Green observed that he is also going to attend the Pacific Program next week.

Green remarked that he would like the Board to officially endorse a recommendation that Cornacchia also be appointed to serve on the Public Safety Coordinating Council due to his relationship with the governor. MOTION: Appoint Cornacchia to the PSCC. Green MOVED, Weeldreyer SECONDED. Cornacchia noted that this creates an additional commissioner position on the Council. VOTE: 5-0. (This was later put into language in Order #95-10-18-25.)

Dumdi asked the Board to consider looking at the possibility of going back to a weekly meeting schedule with one down week per month. Cornacchia noted that County Administration staff is producing a survey for departments on this issue. Weeldreyer recalled that at the goal setting session, commitments were to stay with the schedule and do "calendar protection" for Wednesday mornings.

This meeting recessed into Executive Session at 3:00 p.m. to reconvene at 3:38 p.m.

12. EMERGENCY BUSINESS

ORDER 95-10-18-24/Authorizing the Sale of Surplus County-Owned Real Property, and Improvements Thereon, if any, to the City of Oakridge (Map #21-35-15-00-00600; 21-35-15-00-00600-201; 21-35-15-00-00600-202, the Former Bald Know Mill Site in Oakridge)

MOTION: Approval of the Order. Cornacchia MOVED, Weeldreyer SECONDED. VOTE: 5-0.

15. OTHER BUSINESS

None.

There being no further business, this meeting adjourned at 3:40 p.m.

 

Sharon Giles, Board Secretary