APPROVED 12/13/95

October 3, 1995
WORK SESSION - BOARD OF COMMISSIONERS
Commissioners' Conference Room -- 1:30 p.m.

Chair Ellie Dumdi presided with Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer present. Steve Cornacchia excused. Sharon Giles, Recording Secretary.

The following item, scheduled for this afternoon's agenda, was heard first, followed by several items carried over from the morning agenda.

8.    REPORT/Lane County Extension Service.

Janet Calvert provided information with regard to the Lane County Extension Service and reviewed her agenda material (see material on file). She highlighted the impact of budget shortfalls on programming and staffing. Calvert summarized that the Extension Service is looking for ideas on how they can deliver the critical components of the educational programs to meet the needs with fewer faculty. She discussed the efforts to "cluster" with other counties to coordinate activities. Responding to Weeldreyer, Calvert indicated that some federal funds are unrestricted based on population formulas, while some funds are targeted to specific programs, such as lunch programs. Responding to Dumdi, Calvert reported that programs that are working in Lane County include family and youth programs and forestry and forest products, noting that agricultural issues are problematical as there is only one livestock agent in the entire valley. Rust suggested that the Extension Service meet with the Department of Children and Families and Health and Human Services to make sure there is a coordination of efforts on similar programs. Calvert observed that they are already doing some coordination and she distributed a list of things currently being done. Green offered encouragement for a focus on family and youth life skills as schools have dropped the ball on those and vocational training. Green also commented that it might be useful to track the ramifications of what happens as a result of no more funding in Josephine County. Green and Rust encouraged that the Extension Service focus on a few things and do them well.

5.    PUBLIC WORKS

c. DISCUSSION/Periodic Review Evaluation of the Rural Comprehensive Plan. (Public Hearing: October 17, 1995, 6:30 p.m., Harris Hall Main Floor)

Jim Mann, Senior Planner, provided an overview of the periodic review work program to help the Board be prepared for its role in the process (see material on file). He noted that the components include evaluation of the plan, preparation of a work program and completion of the tasks in the work program, while integrating citizen involvement into all phases. He noted that there has been planning commission review, four information meetings, three special interest group presentations and he indicated two more informational meetings will be held next week, with the public hearing on October 17. Responding to Green, Mann stated that there have been no mailings to neighborhood groups and granges, but that he is planning to do a mailing of that type next week. Responding to Green, Mann indicated that funding for implementation would come partially from the increase in fees, plus some grant funds are available. Mann reviewed periodic review standards. Responding to Bill Van Vactor, County Administrator, Mann indicated that the City of Florence had included Clear Lake in their periodic review work program.

Ben Wilson received clarification that the Board does not desire to run another display ad.

5.

b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 10-95/In the Matter of Amending Chapter 16 of Lane Code to Add Armed Forces Reserve Centers Located Within One-Half Mile of a Community College as a Permitted Use in the Exclusive Farm Use Zone (LC 16.212(2)), and Declaring an Emergency. (Second Reading and Public Hearing: October 17, 1995, 6:30 p.m., Harris Hall Main Floor)

Dumdi read this Ordinance into the record. MOTION: Approval of the First Reading and Setting Second Reading and Public Hearing for October 17, 1995 at 6:30 p.m. in Harris Hall. Rust MOVED, Green SECONDED. Weeldreyer declared a potential conflict of interest due to her involvement with Lane Community College. VOTE: 4-0.

6.    YOUTH SERVICES

a. DISCUSSION/Monthly Progress Report Regarding the Juvenile Justice Center.

Steve Carmichael, Youth Services Director, provided a verbal update on the implementation of the Juvenile Justice Center.

Regional Training School Siting - Carmichael reported that the state has selected their other four sites. He indicated that staff had given a presentation yesterday and Linn-Benton followed afterward. Carmichael stated that the state seemed enthused and excited about the County's project, but indicated that the project didn't seem to capture their vision. He noted that the state is requiring the potential for an additional 100-bed facility at each site. Carmichael reported, therefore, that Lane County's project probably won't be part of the state project. He distributed the state's October schedule. Rust spoke in favor of providing comment at a hearing scheduled in Eugene on October 9, to the effect of encouraging the state to try Lane County's concept for just 100 beds. Teresa Wilson, County Counsel, noted that one of the state's problems in siting is that they have limited dollars and want to replicate the same building design at all sites. Carmichael noted, however, that Lane County's proposal would save them construction dollars due to the joint/common facilities. Rust volunteered to make a few comments at the October 9 hearing. The Board concurred.

Rust left the meeting at 2:50 p.m.

Architectural selection process - Carmichael remarked that this aspect is going well. Wilson indicated that they have resolved all contract language issues with the only remaining issue being fees.

Project Management - Carmichael reported that the RFP is going out this week. He stated that he would like to schedule a half day work session with the Board on November 7. Responding to Weeldreyer, Van Vactor remarked that the issue of in-house project management was discussed at a meeting and will be covered again at the work session. Wilson commented that the RFP proposal for a project management firm allows a 30-day notice to the contractor. Carmichael remarked that all options will be presented in the work session material. He observed that the RFP is not binding.

Internal Project Coordinator - Carmichael indicated that Lee Fish is continuing in the role of project consultant until a team is put together. He remarked that Ed Witzke is on assignment to this project.

Carmichael remarked on the need to talk about land acquisition during Executive Session. Weeldreyer suggested that it would be nice to have a public display regarding the Juvenile Justice Center in the Public Service Building.

3.    COMMISSIONERS' ANNOUNCEMENTS

Green observed that e-mail is becoming an efficient method for doing business.

7.    EMERGENCY BUSINESS

None.

9.    EXECUTIVE SESSION as per ORS 192.660

Scheduled for October 4 at 10:30 a.m.

10.    OTHER BUSINESS

None.

There being no further business, this meeting adjourned at 3:15 p.m.

 

Sharon Giles, Board Secretary