APPROVED 12/13/95

October 4, 1995
REGULAR MEETING - BOARD OF COMMISSIONERS
Harris Hall Main Floor -- following HACSA

Chair Ellie Dumdi presided with Steve Cornacchia, Bobby Green, Sr., Jerry Rust and Cindy Weeldreyer present. Sharon Giles, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA

Two items of emergency business were identified and it was noted that Executive Session is set for a time certain at 10:30 a.m.

2. PUBLIC COMMENTS

None.

3. COMMISSIONERS' ANNOUNCEMENTS

To be held at approximately 10:40 a.m.

4. EXECUTIVE SESSION as per ORS 192.660

To be held at 10:30 a.m.

  5. COUNTY ADMINISTRATION

a. Announcements

None.

b. ORDER 95-10-4-1/In the Matter of Approving the 1995 Lane County Economic Development Strategic Plan Goals and Related Recommendations by the Economic Development Standing Committee and Rural Community Improvement Council.

Weeldreyer reported that there are two conflicting advisory group recommendations regarding pooling money for a joint RFP process. She indicated that at the Rural Community Improvement Council meeting last month, concern was expressed regarding pooling the money without assurance that rural projects that score the minimum would be guaranteed. Weeldreyer noted that Ken Hobson, Florence City Manager, had proposed as long as primary receivers of the service are in a rural area, then that would count as a rural project. She indicated that the Economic Development Standing Committee wants to rely on trust and go with the very best projects being funded. Weeldreyer remarked that RCIC members still want assurances that rural projects are going to be considered favorably. She stated that the other issue is that, in event of a tie, if one applicant had previously received public funding, then the award would go to the other. Weeldreyer indicated that the ED Standing Committee had not approved that either. She asked that these issues be clarified before the RFP is released.

Dumdi stated that another issue is the addition of Goal 7 to the Strategic Plan. She remarked that the ED Standing Committee had had a discussion and did recommend that things be left as they are except for the addition of Goal 7. With regard to the RFP selection, Dumdi indicated that she now believes that allowing a project that hadn't received funding before to be the tie breaker, with all other things being equal, is not a bad idea.

Rust observed that most of the things that the RCIC proposed were agreed to and that these items came up subsequently. He indicated that he shares Dumdi's view regarding the tie breaker, as he sees no harm to it. Rust emphasized that the other one makes the system more complex and undermines the idea of merit/competitiveness. He noted that history shows that rural areas get a fair share. Responding to Rust, Thurston reported that the allocations for last year were approximately one-third urban and two-thirds rural. Weeldreyer remarked that Attachment 3 provides a formula that makes assurances that both urban and rural projects will get met. She noted that it does add a little more complexity, but sets up reasonable criteria ahead of time. Responding to Cornacchia, Dumdi explained that the her assumption is that the Eugene/Springfield area is urban and the rest of the county is considered rural. Rust observed that there is no explicit definition and that is why the division gets complex. Thurston clarified that his report of last year's allocations under Dumdi's scenario would be one-third metro and two-thirds non-metro.

Cornacchia requested that people quit defining urban and rural as non-metro and metro. Observing that there does not seem to be a mutual definition of urban and rural, he agreed with Rust that projects should be done on merit, until and unless it is determined that the metro area gets all the projects. Cornacchia also agreed regarding tie breakers. Cornacchia asked that RCIC/ED be asked to provide year-end reports on benchmarks/results of project allocations. Dumdi and Rust agreed. There was consensus that this report back should take place every March. Cornacchia asked that the first report include all past projects for the past two years. Thurston received clarification that these reports were to be specifically for video lottery special projects.

MOTION: Approval of an Order approving the use of Goal 7, approving the dispersal ratio and accepting the tie breaking recommendation (to be added to Attachment D). Rust MOVED, Green SECONDED. VOTE: 5-0.

c. ORDER 95-10-4-2/In the Matter of Retaining $31,500 in Video Lottery Funds Committed to FY 94/95 Economic Development Special Projects for Award to Prospective FY 95/96 Economic Development Special Projects, all in Fund 28.

Thurston briefly reviewed this item. Dumdi noted that another piece of money is becoming available as a result of a project that can't go forward this year (Florence Microbrewery in the amount of $14,500), which could increase the total dollar amount.

MOTION: Approval of the Order, amending it to add unexpended funds from the Florence Microbrewery back into this year's pot. Cornacchia MOVED, Weeldreyer SECONDED. VOTE: 5-0.

6. PUBLIC WORKS

a. ORDER 95-10-4-3/In the Matter of Reappointing Three Members to Serve Second Terms on the Resource Recovery Advisory Committee.

MOTION: Approval of the Order appointing Hire, Duke and Poynter to serve second terms on the Resource Recovery Advisory Committee. Weeldreyer MOVED, Green SECONDED. VOTE: 5-0.

7. CONSENT CALENDAR

A. Approval of Minutes:
June 21, 1995, Regular Meeting, 1:30 p.m.
June 28, 1995, Regular Meeting, 9:00 a.m.
September 13, 1995, Special Meeting, 11:30 a.m.
September 25, 1995, Special Meeting, 11:30 a.m.

B. County Administration

1) ORDER 95-10-4-4/In the Matter of Approving a Regional Strategies 2 New Technologies Grant Application for Shelton-Turnbull Printers to Expand Facilities Using Funds Held and Managed by the Eugene/Springfield Metropolitan Partnership, Inc.

2) ORDER 95-10-4-5/In the Matter of Awarding a Subcontract in the Amount of $100,251; and Delegating Authority to the County Administrator to Sign the Subcontract With Center for Family Development, Inc. to Provide Outpatient Sex Offender Treatment.

3) ORDER 95-10-4-6/In the Matter of Awarding a Subcontract in the Amount of $40,102; and Delegating Authority to the County Administrator to Sign the Subcontract With Dr. Philip Humbert to Provide Outpatient Sex Offender Treatment.

C. Assessment and Taxation

1) ORDER 95-10-4-7/In the Matter of a Refund to John Hammer and David E. Carmichael, Attorney.

D. Children and Family Services

1) ORDER 95-10-4-8/In the Matter of Delegating Authority to the County Administrator to Execute Contracts for Juvenile Crime Prevention Services With the Lane County Department of Youth Services.

E. Health and Human Services

1) ORDER 95-10-4-9/In the Matter of Awarding Contracts as Listed in Exhibit A; and Delegating Authority to the County Administrator to Sign the Contracts.

2) ORDER 95-10-4-10/In the Matter of Increasing Appropriations and Expenditures in the Amount of $94,761 in Fund 85 for FY 94/95; and Delegating Authority to the County Administrator to Sign a Contract Amendment with White Bird Clinic in the Amount of $56,147 in the Department of Health and Human Services.

3) ORDER 95-10-4-11/In the Matter of Accepting a Contract with Healthguard Services, Inc.; and Delegating Authority to the County Administrator to Sign a Contract With Healthguard Services, Inc.

4) ORDER 95-10-4-12/In the Matter of Appropriating an Additional $105,354 in Revenues and Expenditures in Fund 86 from PAAFS #9 and 10 to the 1995-97 Intergovernmental Agreement #20-001 With the State Mental Health and Developmental Disability Services Division.

F. Human Resources and Management Services

1) ORDER 95-10-4-13/In the Matter of Authorizing the Sale of Surplus County-Owned Real Property to: A) Delilah G. Michael, Map #17-03-36-11-06600, Adjacent to 2480 G Street, Springfield; B) Colby Ross & Linda Pritchett, Map #17-05-32-20-00600, Adjacent to 25694 Wildwood Road, Veneta.

2) ORDER 95-10-4-14/In the Matter of Award of RFP LCP 94/95-09 for Temporary Help Administration.

G. JTPA

1) ORDER 95-10-4-15/In the Matter of Appropriating an Additional $2,176,476 in Revenues and Expenditures.

H. Public Works

1) ORDER 95-10-4-16/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for Bolton Hill Road (18-06-02).

2) ORDER 95-10-4-17/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement and County Road for North Park Avenue (17-04-23).

3) ORDER 95-10-4-18/In the Matter of Vacating a Portion of a Slope Easement Adjoining County Road Number 1772 (Northwest Expressway), Without a Public Hearing, and Adopting Findings of Fact (17-04-23).

4) ORDER 95-10-4-19/In the Matter of Authorizing the Parks Division to Apply for an Opportunity Grant from the Oregon Parks and Recreation Department for Campground Improvements at Baker Bay Park and Delegating Authority to the County Administrator to Sign the Application.

5) ORDER 95-10-4-20/In the Matter of Awarding a Contract to Kip Construction Company in the Amount of $269,920 for Construction of a Boat Ramp and Floats at Signal Point on Lookout Point Reservoir, Contract No. 95/96 PKS-01.

6) ORDER 95-10-4-21/In the Matter of Approving Purchase of Two (2) Small Crawler Tractors, Awarding a Contract to Pape Bros., Inc., for the Purchase and Delivery of Two (2) New Caterpillar D3C III Crawler Tractors, and Authorizing the County Administrator to Execute the Contract.

I. Regional Information System

1) ORDER 95-10-4-22/In the Matter of Approving Agreements to Provide Regional Information System Computer Services to Western Pioneer Title, Cascade Title, and Title Guaranty Title Companies.

Cornacchia remarked that there are still some items showing upon the Consent Calendar that don't need to be there. Teresa Wilson, County Counsel, indicated that she could do a Lane Manual change with regard to County Administrator approval of items that follow up on previously approved plans and are consistent with policy already given.

MOTION: Approval of the Consent Calendar. Rust MOVED, Green SECONDED. VOTE: 5-0.

8. HEALTH AND HUMAN SERVICES

a. PUBLIC HEARING AND ORDER 95-10-4-23/In the Matter of Reducing Appropriations for Revenues and Expenditures in the Amount of $28,534 in Fund 85.

Rockstroh briefly reviewed the item. Dumdi opened the Public Hearing. There being no one present who wished to testify, Dumdi closed the Public Hearing. MOTION: Approval of the Order. Rust MOVED, Green SECONDED. VOTE: 5-0.

b. ORDER 95-10-4-24/In the Matter of Accepting a Supportive Housing Program Grant from the U.S. Department of Housing and Urban Development in the Amount of $1,425,811; Delegating Authority to the County Administrator to Sign Contracts Between the U.S. Department of Housing and Urban Development and Lane County.

Green declared a perceived conflict regarding this property, in that he is a member of the church that is owner of the facility. Rockstroh distributed two additional pieces of material and Steve Manela reviewed "key elements" of the work plan (see material on file). He also reviewed the handout relating to the transitional housing and day center for the mentally ill which refers specifically to the grant.

Manela indicated that after three years, there is the potential for renewal of grants. He stated that the County would be taking a calculated risk, similar to the purchase of Royal Avenue Shelter. Manela remarked that the goal by year four is to have a self-supporting operation through client fees, Medicaid billing and grant dollars.

With regard to siting for the facility, Manela stated that the most promising site is a former church facility located in Glenwood on S.

Brooklyn Avenue. He indicated that there is also the possibility of a church in the Whiteaker area, although there is concern regarding the density of social services in that neighborhood. Manela commented that a final option is to secure other property and use modular units. With regard to the Glenwood site, Manela remarked that there is concern that police response time to the Glenwood site may be a problem. He indicated that Eric Langford from the Sheriff's department has stated that that may be a problem unless staffing levels increase. Manela remarked that a special contract with the Springfield Police could be pursued. Responding to Rust, Manela explained that the intention is to approve the grant and continue to work on siting issues.

MOTION: Approval of the Order. Weeldreyer MOVED, Rust SECONDED. Teresa Wilson, County Counsel, indicated that Green could participate in voting due to his assertion of a potential conflict. VOTE: 5-0.

9. HUMAN RESOURCES AND MANAGEMENT SERVICES

a. ORDER 95-10-4-25/In the Matter of Appointing a Pool of Non-Office Holding Resident Members Representing the Lane County Board of Commissioners, and a Pool of Non-Office Holding Residents of the County Who are Eligible and Willing to Serve as Members of the Lane County Board of Equalization.

MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 5-0.

10. EMERGENCY BUSINESS

a. ORDER 95-10-4-26/In the Matter of Authorizing the Exchange of Quitclaim Deeds with William L. Syrios and Agripac, Inc. to Clear up Property Line Boundaries on County Owned Real Property Identified as Assessor's Map #17-03-32-23-00900 (Broadway Motel).

MOTION: Approval of the Order. Cornacchia MOVED, Green SECONDED. VOTE: 5-0.

b. ORDER 95-10-4-27/In the Matter of Granting Access and Utility Easements to Looking Glass Youth and Family Services, Inc. and Authorizing the County Administrator to Execute Said Easements (Map #17-03-29-40-00402).

Van Vactor noted that this had been discussed on June 28 and is being brought back as there have been some changes. Turk reviewed his agenda memorandum regarding the easements (see material on file).

MOTION: Approval of the Order, with addition of language "not to exceed 30 feet." Rust MOVED, Green SECONDED. VOTE: 5-0.

There being no further business, this meeting adjourned into Executive Session at 10:32 a.m.

 

Sharon Giles, Board Secretary