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August 27, 1997
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - 9:00 a.m.

Chair Cindy Weeldreyer presided with Steve Cornacchia, Ellie Dumdi, and Peter Sorenson present. Bobby Green, Sr., excused. Zoe Gilstrap, Recording Secretary.

1.    ADJUSTMENTS TO THE AGENDA

None.

2.    PUBLIC COMMENTS

None.

3.    COMMISSIONERS' ANNOUNCEMENTS

Dumdi distributed material regarding the Southern Willamette Research Corridor, noting that they have requested membership of Lane County. She stated that the dues are $950 and said this is an extremely important consortium. Dumdi asked for authorization to pay these dues with money from video lottery funds.

There was consensus that Lane County should participate in this program.

MOTION: That the Board of Commissioners authorize the expenditure of $950 as the 1998 dues for the Southern Willamette Research Corridor.

Dumdi MOVED, Cornacchia SECONDED. VOTE: 4-0.

Sorenson stated that a number of German local government officials will be visiting Eugene and will take part in the Eugene Celebration, noting that Stephanie Schulz, Rural Development Coordinator, has been corresponding and working with them regarding this visit.

Dumdi noted that there will be an event in Armitage Park for the German visitors.

4.    COMMISSIONERS' BUSINESS

a. DISCUSSION/Process for Planning Commission Appointments.

Weeldreyer gave an overview of this item. Dumdi stated that she would like to continue with the request for one urban and one rural representative.

Kent Howe, Associate Planner, stated that he would like a subcommittee to meet at the end of this week or early next week in order to have appointments made by September.

There was consensus to have Dumdi and Cornacchia form a subcommittee regarding appointments.

b. DISCUSSION/Extension Service Measure 50.

Janet Calvert referred to the agenda memo by David Garnick, Senior Management Analyst (see material on file). She introduced members of the advisory council. Calvert referred to information in the agenda packet, stating that the Extension Service is funded by state, federal and local sources, levies, grants, donations and fees. Calvert remarked that much of the paid staff time goes to direct support and noted that last year they had more than 100,000 hours of volunteer time. She said the Extension Service is not mandatory and has been cut several times but, with the help of volunteers, has managed to stay afloat. Calvert stated that they tried to form a special service district which did not happen. She said they are seeking a reasonable assurance of future funding and discussed the possibility of the Service being folded into the County general fund. Calvert said they are here today for a dialogue to ensure future funding and a considerable reserve, stressing that they are careful not to overspend. She noted the possibility of an election and hoped they would be able to stay open without funds, if necessary, while going out for this levy. Calvert suggested submitting their budget annually and holding some reserves. She commented that the amount of money needed is dependent on the amount of money paid to the County.

Garnick reviewed the two options discussed in the agenda memorandum (see material on file).

Sorenson questioned how to structure funding this in the future if county voters authorized the levy and state voters made a decision to fold the Extension Service into the tax base.

Calvert said they would like to take the money from the levy and put it into the budget on an annual basis. She proposed developing an understanding and possible third option where, in addition to funding, they would also use reserves.

Van Vactor pointed out that the Extension Service and Lane County share a goal in looking for stable funding and is appropriate to discuss options regarding the reserves, suggesting that they might go out for a levy together. He indicated that the current problem is that Lane County has not gone through a collection cycle yet under Measure 50 and cannot predict revenues.

Responding to Sorenson, Van Vactor stated that the Extension Service does not participate with the Management or Leadership Teams, however, they are treated the same in the budget process. Van Vactor said the long-range financial plan is being developed and they can discuss how the Extension Service fits into that process.

Garnick said the Service was given the same reduction scenario and requests as any other department in Lane County.

Dumdi discussed the benefits of the 4-H program and noted that she agrees with Garnick’s recommendation.

Calvert asked if this meant that they present a budget to be evaluated along with other services.

Garnick said his recommendation was to provide another year of funding but when the reserves begin to dwindle, they should make a budget presentation along with all departments.

Cornacchia said all budgets were reduced along with the Extension Service and suggested continued funding at that level for a year. He stated that it is important to carry this advocacy into budget season next year and allow extension supporters to make the argument for funding.

Sorenson asked Calvert how she felt about taking those reserves and supplementing the amount that the budget committee puts into the extension budget in 1998 and 1999.

Calvert said that was her intent. She said she is willing to negotiate a base amount, knowing that there are considerable reserves that could be used over the next three or four years.

Weeldreyer summarized that the Extension Service is important, stating they will work with them to maximize the resources given to them. She asked how the Board felt about including the Extension Service in their long-range financial planning.

Cornacchia stated that they are a special interest group, and not a County department with County employees, and it is not certain that there is a role for the Board to play outside of advocacy for the group. He remarked that he is not opposed but has not heard the argument of why they are included as a player.

Sorenson voiced concern that county government will be deciding funding for the Extension Service, stating that he believed they [the Extension Service] should be there when the Budget Committee is discussing funding of the Extension Service.

Cornacchia said they can be invited to the table during the budget meetings.

There was consensus to have the Extension Service involved in the budget prioritization for next budget season.

There was not board support to involve them in the long-range planning group.

c. ORAL UPDATE/Facilities Capital Improvement Projects.

David Suchart, Director, Human Resources and Management Services, addressed roofing, noting that the roofers will not guarantee the roof unless work is done in the garden area above RIS and A&T. He explained that to solve the problem, they will remove all the soil and install pavers inside the wall, noting that the rocks will have to be kept due to cost of removal. He said he can get a guarantee by including the special membrane but, in order for him to do that it will cost $110,000.

Cornacchia stated that he did not want another dime to come out the general fund and since they knew that problem existed, it will have to come out of existing departments.

Van Vactor said this issue came up after the roof was removed, stating that more than $800,000 will have been spent without a guarantee. He recommended that expenditure.

Dumdi recognized that the reserve is not that big and will not have to be touched. Suchart said he would increase the amount on the Certificate of Participation.

Suchart noted that the roof was bid on the premise that that piece would remain intact, stating that Umpqua did not know of the problem until they dug into that portion.

Sorenson commented that he would prefer not to spend another $100,000 on this project but also would like computers below the roof to be protected. He asked if this could be put off to get another option.

Suchart said the option would be to do it with no guarantee. He explained that there are people on the job now ready to continue. He remarked that if the County goes out to bid again, there will be additional costs.

Weeldreyer said she is supportive of the recommendation.

Dumdi said Lane County will pay either now or later and is afraid that later will be much more than $100,000. She supported the recommendation.

MOTION: To accept staff recommendation.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

Suchart also discussed the parking problem on Centennial, noting that under Board direction they are attempting to provide as much University of Oregon game parking as possible on the new juvenile justice site property. He remarked that they have been receiving a number of requests beyond basic parking capabilities such as tents and different type of tailgating events, noting that they had planned to set up basic parking and RV spaces but none for tents. He asked the Board to authorize Lane County to provide parking only and wants to keep it simple so that security and lighting will not be necessary. He noted that kids will be doing the work regarding the parking.

Cornacchia asked about restitution and hoped that there is a connection between time worked and money made to restitution.

Steve Carmichael, Director, Youth Services, said the juveniles engaged in the parking earn money for restitution, noting that some kids are providing community service for which the dollars are going into a restitution fund that can also be used for kids not doing the work.

Cornacchia stressed that restitution needs to be earned by time and said there needs to be a direct connection between kids and work for restitution.

Carmichael will report back with a better plan regarding restitution.

There was consensus that parking would be for one space per vehicle and limited to cars and trucks.

d. DISCUSSION/CVALCO Request for Letter of Invitation to the Promise Keepers

Weeldreyer stated that she was approached by CVALCO to send a letter of invitation to the Promise Keepers to consider Lane County for their 1998 Convention.

There was consensus to include this letter as drafted in CVALCO’s invitation packet to the Promise Keepers.

5.    EXECUTIVE SESSION as per ORS 192.660

Time certain at 3:30 p.m.

6.    COUNTY ADMINISTRATION

a. Announcements

Van Vactor introduced Tarra Withers, the new Board Office Specialist.

7.    YOUTH SERVICES

a.    RESOLUTION AND ORDER 97-8-27-1/In the Matter of Establishing Within the Department of Youth Services One 1.0 FTE Community Service Worker Position and One 1.0 FTE Office Assistant 1 Position and Appropriating the Budget of the Department of Youth Services Spending Authority in the Amount of $70,219.00.

MOTION: Approval of the Revised Order.

Cornacchia MOVED, Dumdi SECONDED.

Steve Carmichael, Director, Youth Services, explained that this position is for the youth intervention program and is a grant-funded position.

VOTE: 4-0.

b.    ORDER 97-8-27-2/In the Matter of Establishing Within the Budget of the Department of Youth Services Two (2) .60 FTE Community Service Worker 1 Positions to Provide Services for Minority Youth.

Carmichael stated that this program addresses diversity issues, noting the over-represented number of African-American youth in the juvenile system, stating that this program was started to address problems of this group as well as Latino youth. He noted that when a juvenile is first referred they will be connected with a minority advocate, stating that this is a program with proven success.

MOTION: Approval of the Order.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

8.    PUBLIC WORKS

a.    FINAL ORDER 97-8-27-3/In the Matter of The Establishment of the Fairgrounds Entrance Road as a County Road, Being Located Within Section 31, Township 17 South, Range 3 West of the Willamette Meridian (17-03-31).

Bob Ezell, Surveyor, illustrated the area of this road improvement and gave an overview of this item (see material on file).

MOTION: Approval of the Order.

Cornacchia MOVED, Dumdi SECONDED.

Responding to Sorenson, Goodson said the road will remain open to the public and that there is an intergovernmental agreement with the City of Eugene.

Van Vactor stated that there has been an urban transition policy since 1986 that allows for roads inside the city to be transferred to the city for maintenance but noted that this road has not been included in that policy and is the responsibility of Lane County.

VOTE : 4-0.

b.    ORDER 97-8-27-4/In the Matter of Appointing One Member to the Roads Advisory Committee.

John Goodson, Public Works’ Director, stated that the committee consists of seven positions, five of which are individually appointed by commissioners in the district and two are at large. He noted that this is an at-large position and said they recruited and received three applications. Goodson reported that the committee’s first choice was Mary Wirtz, with Jason Reed as the second.

MOTION: To appoint Mary Wirtz as the at-large representative.

Dumdi MOVED, Cornacchia SECONDED.

Cornacchia noted that Wirtz was not his first choice but said he would defer to the committee’s recommendation.

Responding to Sorenson, Goodson stated that they did not formally interview the applicants.

Sorenson requested that the committee interview the applicants.

Weeldreyer preferred Reed because of this trucking background, with Cornacchia concurring.

Dumdi recognized Wirtz’s work on the Highway 126 corridors.

There was consensus to send this back to the Road Advisory Committee to interview the candidates.

c.    ORDER 97-8-27-5/In the Matter of Appointing One Member to the Vegetation Management Advisory Committee.

Michael Perkins, Vegetation Management Coordinator, noted that there has been a resignation. He said the committee’s recommendation is to appoint Susan Tong, who has a business background as well as legislative experience.

Cornacchia stated that, as the Board liaison, he concurred with the recommendation.

MOTION: To appoint Susan Tong to the Vegetation Management Advisory Committee.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0

9.    CONSENT CALENDAR

A. Approval of Minutes: August 13, 1997, Regular Meeting, 9:00 a.m.

B. Health and Human Services

1) ORDER 97-8-27-6/In the Matter of Delegating Authority for the County Administrator to Sign a Contract With Centro Latino Americano in the Amount of $32,928 for Alcohol and Drug Outpatient Services.

2) RESOLUTION AND ORDER 97-8-27-7/In the Matter of Delegating Authority to the County Administrator to Sign a Personal Services Contract in the Department of Health and Human Services.

C. JTPA

1) ORDER 97-8-27-8/In the Matter of Increasing Employment Specialist FTE at the Southern Willamette Private Industry Council, Department of JTPA (07), in Fund (49).

D. Youth Services

1) ORDER 97-8-27-9/In the Matter of Approving an Intergovernmental Agreement in the Amount of $105,384.00 with the Oregon Youth Authority for Supervision by Lane County of Certain Youth Authority Employees, and Delegating to the County Administrator Authority to Execute the Intergovernmental Agreement.

MOTION: Approval of the Consent Calendar.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

10.    HEALTH AND HUMAN SERVICES

a.    RESOLUTION AND ORDER 97-8-27-10/In the Matter of Adding 0.2 FT to an Existing 0.8 FT Community Service Worker 2 for Public Health and Appropriating an Additional $14,535 in Revenues and Expenses in Fund 86 in the Department of Health and Human Services.

MOTION: Approval of the Order.

Cornacchia MOVED, Dumdi SECONDED. VOTE: 4-0.

11.    REVIEW ASSIGNMENTS

Not reviewed today.

12.    EMERGENCY BUSINESS

None.

There being no further business, this meeting adjourned at 12:04 p.m.

 

Zoe Gilstrap, Recording Secretary

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